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6th September 2010

9448 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 6th September 2010.

9449 Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors A.J. (Tony) Houghton, A. (Anne) McNaughton, P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, Mr Anthony Dalby, Chair of Lune Valley Rural Housing Association, Mr Richard Houghton, Director of Operations, Chorley Community Housing, and 3 members of the public.

9450 Apologies for Absence: Councillors A.W. (Arthur) Graves, E. (Eve) Holden, S.L. (Shirley) Mason and J.S. (John) Taylor, PC 2866 Tony Marsh and County and District Councillor S.M. (Sarah) Fishwick.

9451 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

9452 Minutes of the Previous Meetings
 The Minutes of the Ordinary Meeting held on Monday, 2nd August were approved then signed by the Chairman.

9453 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Chairman referred to: (1)  item 9203, regarding signs warning of the dangers of tides and quicksand, and advised that the funding of the sign near Holgates Caravan Park had been queried by Mr Steve Richards, Environmental Protection Officer, (South Lakeland District Council), (2)  item 9392, regarding a meeting of Members, the RSPB, the National Trust and the police to discuss the issue of wild camping; it was noted that a meeting has not been held as yet and that campers had been seen on National Trust land at the weekend.

 Councillor Houghton referred to item 9435, regarding the forthcoming performance, “Jack Scout”, and queried the provision made for increased traffic. It was noted that car parking will be available and that audience numbers are limited to 15 per performance.

 The Clerk referred to item 9445 and advised that she had contacted Highways regarding the overgrown vegetation on Lindeth Road.

9454 Matters Raised by Members of the Public for Future Consideration
 Individual members of the public: (1)  raised the problem of glass contamination throughout the village following the introduction of the new refuse collection system. Glass and cans are crushed together and fragments of glass are being scattered from the refuse collection lorry onto the road etc, (2)  requested a copy of this Council’s Standing Orders, (3)  reported that (a)  there have been cases of dogs fouling on farmland which is perceived to be a health hazard to livestock, (b)  vehicles have been seen speeding along stretches of road, where there is no pavement, which is hazardous for pedestrians.

9455 Update from the Community Police Officer
 A written report from PC Marsh was read by the Chairman: (1)  in the last month 6 crimes have been reported in Silverdale – a burglary at a garage on Shore Road, theft of charity boxes from the post office and Silverdale Hotel, attempted burglaries at a barn at Waterslack and a house at Shore Green and criminal damage to an electric fence, (2)  there have been a number of cold call telephone and door-to-door sellers (the police advise residents not to buy from the door/phone in this way) and disturbances to an old tip at Woodwell Lane, (3)  in relation to the PACT priorities the village has been patrolled regularly, particularly the area used for wild camping and the playground; the police have been informed of parking problems near Townsfield and will be monitoring the situation.

 RESOLVED that the police pursue the same PACT priorities including the monitoring of speeding vehicles.
9456 Report from County and District Councillor Sarah Fishwick
  Councillor Fishwick was not present at the meeting and her report was not available.

9457 Reports on any Meetings Attended by Members, or the Clerk

9458 Address from, and Discussion with, Mr Anthony Dalby, Chair of Lune Valley Rural Housing Association (LVRHA), and Mr Richard Houghton, Director of Operations, Chorley Community Housing
 Mr Dalby explained that LVRHA was founded in 1989 to provide affordable housing and owns a small stock over a wide area (Lancaster, Wyre and West Craven) which is now managed by Chorley Community Housing. LVRHA is run by a board of volunteers and is trying to build up its contact with the parish councils in its areas of operation e.g. by employing the Parish Lengthsman to care for communal landscaped areas, adding local tradesmen to the list of approved contractors and/ or referring to the parish council regarding housing need when properties become available for re-letting. Mr Houghton added that he would be happy to assist this Council in carrying out a housing needs survey if Members so wished (and would help to identify possible sites if appropriate).

 Members noted that the shrubbery in front of the LVRHA properties on Lindeth Road is in need of attention; Mr Dalby advised that the Association is aware of the problem but is not clear as to the ownership of the land concerned and is looking into this.

9459 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a)  A resident writes to offer suggestions and help for improving the area (copy supplied). It was noted that United Utilities cut back the branches alongside the power lines (one of the matters referred to in the letter).  RESOLVED that the Chairman speak to Mr Alan Ferguson (National Trust) regarding the possibility of a sign giving information on fauna and flora etc.
 b)  Rural Development Programme offer funding for tourism projects.
 c)  No need for Nuclear. News with a letter urging the Council to write to the MP asking him to sign for the Early Day Motion No. 557: inquiry into nuclear power stations.
 d)  FLAG newsletter.
 e)  Lancashire Fire and Rescue Service write about their Performance Report and Action Plan 2010, now available for comment (www.lancsfirerescue.org.uk).
 f)  Waymarker.
 g)  Lancaster City Council (Lancaster CC). Review of statement of Licensing Policy. Comments by 2/11/10. Copies available on www.lancaster.gov.uk or in the reception area of the Town Hall.

9460 Planning
 (1)  It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a and comments made as indicated:
 10/0079/CU  West Lindeth House, 2 Stankelt Road.  Change of use of a former nursing home to single dwelling with parking, private sewage treatment plant and improved vehicular access.  NO PLANNING OBJECTIONS.
 10/00662/FUL  38 Lindeth Road.  Erection of a two storey side extension, garage and porch extension to the front and creation of second storey with balcony to the rear.  RESOLVED that the Clerk check if a copy of the plans has been sent and alert Lancaster CC regarding the difficulty of accessing plans on the website.
 (2)  It was noted that the following decisions had been advised by Lancaster CC:
 Gibraltar Farm, Appeal ref. 10/00008/ENF.  Lancaster CC has granted a Certificate of Lawfulness for the Existing Use of land (appeal references APP/A2335/C/10/2123660 and 2123684) and withdrawn the Enforcement Notices. There will be a review of all outstanding matters in respect of use and operational development.

9461 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 It was noted that the Clerk had:
 1.  contacted Playdale and the Parish Contractor regarding the play equipment in need of repair. It was noted that any necessary repairs would be considered after RoSPA had carried out their inspection,
 2.  authorised Mr James Langhorn to make emergency repairs to the public toilets at a cost of £140,
 3.  authorised Mr Mike Bolton (Chairman of the Gaskell Hall committee) to refurbish the notice board at a cost of £50,
 4.  contacted Smiths of Derby and the insurance company regarding the lightening strike on the clock which has been repaired at a cost of £175 (£125 insurance excess).
 5.  asked Mr David Wain to strim the grass by the railings at Slackwood ready for painting,
 6.  asked the Parish Contractor to cut some overgrowth at 4a The Row.
 25(b)  Non-Parish Council Property and Functions

9462 Public Toilets
 It was noted that 2 tenders had been received for the refurbishment of the public toilets (from Mr Langhorn and Mr Stirzaker),  RESOLVED to accept Mr Langhorn’s tender.

9463 Annual Return
 RESOLVED to approve and accept the Conclusion of the Annual Return and receive the (minor) comment on the Auditor’s Report (that the value of this Council’s assets was carried forward from last year as £76,091 when, in fact, it was £76,019).

9464 Finance
 (a)  It was noted that no money had been received by the Council since the last meeting.
 (b)  RESOLVED to authorise payments and sign cheques for the following accounts:
 United Utilities (water rates)      £224.00  (600458)
 Hygiene Cleaning Supplies Ltd. (gloves for cleaning the toilets)         £10.40  (600459)
 BDO LLP (external auditor)      £158.63  (600460)
 Mr Paul Williams (toilet cleaning)     £175.00  (600461)
 (c)  It was noted that the £521.88 VAT refund (minute 9444) had been paid into the Playground Charity account by the Inland Revenue;  RESOLVED that the refund remain there.

9465 War Memorial
 The Chairman reported that he had met with an arboriculturist regarding the dead trees in the War Memorial Gardens and had been advised that the trees had died from lack of water (the ground around the roots having frozen shortly after planting). It was noted that the trees would be replaced at the end of September/ beginning of October. It was further noted that plans are being drawn up for the provision of disabled access and that the cost and grant application will be looked at when the plans are available.

9466 Items for Information
 1.  The Clerk reported that she had received a letter from a resident querying whether a particular stretch of railings could be included in the repainting programme.
 2.  Councillor Houghton noted that a number of plastic bottle tops have been discarded around the village, apparently by the refuse collectors, since the introduction of the new refuse collection system.
 3.  The Chairman advised that he will contact Lancaster CC regarding the various problems associated with the new refuse collection system.

9467 Suggestions for Future Agenda Items
 1.  Train service (notably the lack of train carriages provided during the Cartmel Races in August and service provision during the closure of the viaduct at Arnside in 2011).

9468 Date of the Next Meeting
 It was noted note that the date of the next meeting is Monday, 4th October 2010. Items for the agenda, to reach the Clerk before Friday, 24th September and copies of reports to reach the Clerk before Monday 27th, September.

 Sue D. Hayward
 Deputy Clerk to the Council

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