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2010/09/06 Playground

6th September 2010

40 Un-confirmed Minutes of a Meeting of the Silverdale Children’s Playground Charity Trustees held in the Silverdale Institute on Monday, 6th September 2010.

41 Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors A.J. (Tony) Houghton, A. (Anne) McNaughton, P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward and one member of the public.

42 Apologies for Absence: Councillors A.W. (Arthur) Graves, E. (Eve) Holden, S.L. (Shirley) Mason and J.S. (John) Taylor.

43 Matters Raised by Members of the Public for Future Consideration
 It was noted that there was no agenda item for members of the public to raise matters for future consideration, however, as there was a member of the public present at the meeting, who wished to raise matters, the Chairman invited him to speak.
 The resident reminded the Council that they were to send a copy of the landscaping plans to him but that, as yet, he had not received one. He also asked for clarification as to the remit of the Playground Management Committee and whether it covered the siting of furniture and equipment.

44 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda

45 Receipt of Declarations of Trustees’ Interests Relating to any Items Appearing on the Agenda

46 Discussion about Works etc necessary to the Playground
 It was noted that neither the Clerk nor Members have been able to locate the plans referred to above.

 Councillor Williams advised that more seating is necessary and that this matter would be discussed by the Management Committee.

 It was noted that defects to the equipment should be rectified by the Parish Contractor, if possible, otherwise they should be reported to the Clerk (as per the Parish Contractor’s tender document); any equipment that is dangerous should be designated ‘out of use’ pending repair.

 It was further noted that the Trustees should hold an Annual General Meeting at which an annual report should be presented.  RESOLVED that the Clerk contact the Charity Commissioners for advice on the timing etc of this.
 The Clerk advised that RoSPA had recently carried out an inspection of the playground and that the defects identified were all classified as ‘low risk’, their written report is awaited.

47 Accounts
 It was noted that at the last meeting of the Trustees the balance in the account was £2.32 and that £521.88 had since been added to funds due to a VAT refund; the balance currently totals £524.20;  RESOLVED that this should be used for remedial works (and not for the purchase of anything new).

48 Date of Next Meeting
 To be arranged.

 Sue D. Hayward, Deputy Clerk to the Trustees

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