2020/12/07

Monday 7th December 2020
12680. Unconfirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held online using jit.si on Monday 7th December 2020 at 19.00
12681. Present – Councillors:
Chairman – M.J Fletcher (Mike), Vice Chairman – J. Bennett (John), City and Parish Councillor – J. Greenwell (June), County Councillor – P. Williamson (Phillippa), T.G Bond (Terry), A.J Houghton (Tony), E. Unsworth (Liz), J. Ferguson (Jim), S. Higham (Sue), Clerk – L.D Challenor (Denise), Deputy Clerk – K.J Lambert (Katie) No members of the public were present except for Mr Alan Greenwell who joined the meeting for item 12695
12682. Apologies for Absence – Apologies received from Sergeant Lindsey Brown.
12683. Declarations of Members’ Interests Relating to any Items Appearing on the Agenda – None
12684. Minutes of the Previous Meeting – The minutes of the Parish Council Meeting held online on Monday 2nd November were approved.
12685. Introduction of New Deputy Clerk – Katie Lambert is to replace Gill Ribbons in the role of Deputy Clerk, Councillors welcome her to the position.
12686. Matters arising from the Minutes of Previous Meetings, not Covered by the Agenda 12667 Emergency plan – permission given by Gaskell Hall to direct fumes from the generator with a pipe away from the Gaskell Hall. Cllr Bennett proposed use of metallic pipes to be put forward for consideration. 12666 (g) – Grant for Bike Rack – no applications made yet as further consideration by the Parking Working Group is needed with regards to siting.
12687. Matters Raised by Members of the Public for Future Consideration – No members of the public present
12688. Police Report – No report available due to the current time constraints posed by Covid-19. Police Sergeant Lindsay Brown sends apologies.
12689. Report from City Councillor June Greenwell – two topics currently dominate City Council work; • Covid 19 Response – Parish Council receive the same information as Cllr Greenwell with the full report from City Council containing information that was only likely to be relevant to people living in Lancaster or Morecambe. It was AGREED that Councillors did not require any further details from Cllr Greenwell. • New Covid Business Grants – Cllr Unsworth raised the concern that some businesses in the village were unaware of the new grants which may be available to them. Cllr Greenwell agreed to forward the details. • Morecambe Bay Unitary Authority – City Council is to meet to confirm support for the bid application for the ‘Morecambe Bay Unitary Authority’. Lancaster, South Lakeland and Barrow Councils had prepared a joint bid. Cumbria County Council was proposing to have two Unitary Authorities but had not given details of where the boundary would be. Lancashire County Council had submitted a bid last September that would see Lancaster District absorbed into a Unitary Authority stretching north from Blackpool to the Cumbria border. Lancaster City council had not been involved in any work to support this bid. The Morecambe Bay Unitary Authority bid had included a public opinion survey of which almost 4,000 people and organisations had responded giving strong support to the Morecambe Bay option. Cllr Greenwell would report the result to Parish Councillors as soon as it is known.
12690. Report from County Councillor Phillippa Williamson – As a member of The Lancashire Outbreak Engagement Board, Cllr Williamson circulated a report to the Parish Councillors that was prepared last week by the Lancashire Resilience Forum, who are leading the pandemic response, detailing the figures and rationale behind the whole of Lancashire being placed in Tier 3, contrary to the recommendations by Outbreak Engagement Board for split tiering.
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Across the county infection levels remain high with Lancaster seeing an increase in infections to 108.5 per 100,000 with 124 confirmed cases over the last 7 days. Cllr Williamson was told that whilst overall the hospital rate is improving, deaths sadly remain high which is expected to remain the case for some time until the infection rate is reduced further. Cllr Unsworth wanted clarification on how the figures are obtained regarding the hospital rates as it had come to her attention that patient figures for Lancaster Royal Infirmary included patient referrals from outside the district. Cllr Williamson agreed to take this up with the Director of Public Health.
A review of the tiering will take place on the 16th or 17th December with announcements to be made on 19th December. Planning is underway on how data can be made available more widely as it is recognised that people need to be trusted with the data to make informed decisions over the festive period. Despite attending a Board meeting today (7th December), Cllr Williamson has still not been informed what the threshold will be for the various tiers.
Cllr Houghton raised concerns how the toughest restrictions are in place in the Lancaster area yet the resolutions are not, in that the nearest vaccination centre is Preston or Blackpool and will it be likely that Mass testing will be in the area any time soon. Cllr Williamson agreed there is a contradiction, various sites within Lancaster and Carnforth are currently being considered by the NHS who are running the programme centrally and a programme of Smart Testing is in discussion.
The Councillors all agreed that the information Cllr Williamson has managed to extract and circulate has enabled the Tier 3 decision to be more palatable and thank her for the speed at which is has been given.
12691. Reports on any Meetings Attended by Members or the Clerk – Cllr Houghton attended a meeting at The Shore to agree the site for the two new memorial benches. Cllr Ferguson attended a meeting of the AONB on the 11th November, minutes of which have been circulated to the Councillors.
12692. Clerks Report of any Action (other than consideration of Planning Applications) Taken Under the Provisions of Standing Order 25 – The Clerk has written to D Morris MP querying why Silverdale is under Tier 3 restrictions
12693. Correspondence
Receipt of the following items of correspondence was noted:
a) SLDC’s weekly planning updates. (Emailed on 28/10, 6/11,13/11,18/11/20)
b) Requests for surplus food to give to Food Futures which is North Lancashire’s award-winning Sustainable Food Network. (Emailed on 28/10/20)
c) Geovation announces its new start-ups, partnerships and pilots. (Emailed 20/10/20)
d) A resident complains about the standard and lack of grass cutting on his road. (Response from City Council to say COVID is responsible but hopefully things will soon improve. (Email 11/11/20)
e) A resident writes about the lights on the public toilets being left on all night. (10/11/20) – This matter is being dealt with
f) Lancaster City Council write about its proposals for Morecambe Bay Government reforms and invites a meeting with interested parties. (10/11/20)
g) Ofsted Community Benefits Newsletter 2020. (Emailed 12/11/20)
h) SELRAP news. (Emailed 12/11/20)
i) Residents, businesses and organisations can have their say on a proposal to create a new unitary authority around Morecambe Bay, deadline 9/12/20. The link to the survey is below:
https://www.surveymonkey.co.uk/r/JYMB9DH (Emailed 13/11/20)
j) County Council provide details on their public transport campaign. (13/11/20)
k) University Hospitals of Morecambe Bay NHS Foundation Trust (UHMBT) has launched a new £2.5 million operating theatre at the Royal Lancaster Infirmary. (Emailed 3/11/20)
l) Planning Policy Latest Consultation News – November 2020 (Emailed 13/11/20)
m) The Plover Rovers enquire whether the Council is willing to engage with them for a marine project in Morecambe Bay. (Emailed 17/11/20)
n) Information about stickers being left in public places with sharp objects behind to hinder removal. Contact Stickering@lancashire.police.uk for safe removal. (20/11/20)
o) Lancaster District People’s Jury on climate change- event 7/12/20 at 7pm. (25/12/20)
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p) A charity offers a £200 grant to Council’s who wish to buy a defibrillator. (25/11/20)
q) ‘Clear the Bay’ day, help sought. (12/11/20)
r) Drivers sought to take eligible people to centres for Covid vaccinations (1/12/20)
s) Keer to Kent publication
t) Clerk & Council’s Direct.
u) Bulletin – War Memorials Trust publication.
v) FLAG newsletter.
12694. Planning Matters
(a) It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25: • 20/0223/TPO 15 Spring Bank – Felling of an Ash tree.
• 20/0231/TPO 12 Lindeth Road – T7 Sycamore remove all epicormic growth from the base of tree.
• 20/01167/FUL Highfield, Cove Road – Change of use of agricultural to residential land in association with Highfield, removal of existing greenhouse and construction of a tennis court.
• 20/01168/FUL Westfield, Gaskell Close – Erection of a two-storey side extension. (Emailed to Cllrs. 10/11/20)
• 20/0239/TPO 14 Wallings Lane – Felling of 7 Ash trees.
No objections to all of the above.
(b) The following Planning Applications were considered:
• 20/0124/FUL Bank Well, 6 The Row – Demolition of the existing garage and erection of a replacement garage and erection of a new boundary wall to the side
• 20/1278/FUL 15 Townfield – Demolition of the existing single storey utility room and erection of a single storey side/rear extension.
• 20/01294/FUL 17 Townfield – Erection of a single storey side/rear extension.
No objections to all of the above.
12695. Vacancy on Silverdale United Charities – Alan Greenwell and Terry Bond’s applications were approved by Council to fill the Trustee vacancies on the board of Silverdale United Charities with Alan also declaring his interest in becoming the Chairman following the resignation of Alec Dobson. The Councillors wanted to acknowledge all the efforts of Alec in his 20-25 years’ service and proposed a card/letter to be sent to his address as way of thanks. The Clerk agreed to undertake this task.
12696. Finance
(a) Two payments received in this month for the memorial benches – £357.00 + £374.00
(b) The payments to the following accounts were approved and required cheques signed; • British Gas (toilets) – £19.61 BACS
• British Gas (clock) – £3.31 BACS (previous reading over estimated)
• Mr P Williams (toilets) – £244.00 SO (final payment)
• Waterplus – £129.43 BACS (actual reading)
• Great Oaks Tree Services (contractor) – £660.00 CHQ:022196
• D Wain (contractor) – £520.00 CHQ:022197
• Compost Bag Company Ltd (dog waste bags) – £580.42 CHQ:022198
• Lancaster City Council (toilet tank inspection) – £42.56 CHQ:022199
• Silverdale Institute (room hire 2020) – £54.00 CHQ:022200
• Gill Ribbons (former deputy clerk) – £523.76 CHQ:022201 (final salary + expenses £340.53 + holiday pay £183.23)
• Glasdon (memorial benches) – £876.58 CHQ:022202
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(c) Budget – Final Amendments
• St Johns Magazine advertising fee of £84/page/year (£336) – This is to cover the extra production costs to St John’s church. Whilst Councillors agreed that the dissemination of information via this publication was the most cost-effective method for the community, all efforts should be made to avoid adding to the Council Tax Parish Council precept. Agreed to carry this matter over and for Cllr Unsworth to continue discussions with the Magazine.
• Survey Monkey annual fee of £384 – It was unanimously AGREED to pay the fee for one year as the facility to canvas and analyse the views of the villagers would be wholly beneficial and would enable the council to make informed decisions on several outstanding issues currently concerning the village. Cllr Unsworth to
take this forward and to propose the first surveys on mobile phone coverage and parking. • Increased Clerks Hours from 30 to 35 per month from 1st January 2021 – all AGREED. (d) Internal Auditor – It was AGREED to have Malcom Richardson to be the internal Auditor again for 2021 at a cost of £100
(e) Contributions towards the cost of Christmas trees to the Gaskell Hall – as no costs have been put forward, the Councillors were unable to form a decision at this time and agreed to carry this matter over to the next meeting. (f) Increase the contributions to the AONB from £350 to £700 – Councillors AGREED to donate the additional £350 at the end of the year if a schedule of work within Silverdale can be agreed, including works to clear footpaths and maintain certain finger posts. Progress on the works would then need to be reviewed on a quarterly basis. Cllr Bond and Cllr Fletcher to gather information on what works to be included in the schedule.
12697. Streetscape – Two benches have now been offered as memorial seats. Grateful thanks to the families concerned and to Tony Houghton as landowner of ‘The Shore’ where they are to be placed.
12698. Woodland Matters
(a) Fallen tree on a resident’s summerhouse – still awaiting the final decision from the insurers (b) Felling licence – still in progress with the Forestry Commission
12699. Playground Matters
(a) Urgent Actions Taken – none
(b) New Issues Noted on L.C.C Quarterly Reports or Parish Contractors Weekly Inspections – none (c) Other Issues (ongoing);
• Ivy on wall (email 21.11.20) – D Wain has been instructed to cut the Ivy at the roots then once it starts to leaf again in Spring, Cllr Fletcher, Cllr Bennett and Cllr Higham will combine knowledge to experiment with different sprays and possibly paraffin to stop the spread.
• Dead Trees – 3 trees have been identified as dead by D Wain. Cllr Bennett to obtain a quote for the felling of the trees and the removal of the roots ready for a replacement. Cllr Bond has been approached about siting Memorial Trees and believes this would be a good way to find replacements.
12700. Standing Order Amendments – it was AGREED the starting time of the Parish meeting to be 7pm
12701. Working Party Activities
(a) Mobile Phone Coverage – email on 06/11/20 response from BT group DMSL (Digital Mobile Spectrum Ltd) will shortly be beginning detailed discussions with local authorities over how plans for the Shared Rural Network may evolve in the area.
(b) The Parking Working Group – It was AGREED that Cllr Unsworth will continue to press BT at a higher level to try to get them to reconsider allowing the use of the land at the telephone exchange for parking. Cllr Unsworth to draft a letter and Cllr Bennett to supply a map with the area outlined for reference. Thanks given to Cllr Unsworth for all her efforts on the matter.
(c) SPID – Alan Cox (County Councillor of Highways) has agreed the proposal for 6 new posts for the heavier SPID’s. Next step will now be to gather the quotes for the costs of installation.
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12702. Toilets
(a) Debbie Holt is to be the caretaker of the public toilets from 1st December 2020 until 31st March 2021
(b) Lighting & shrubbery – A solar light is now outside the gent’s toilet, no comments as yet to its effectiveness. Expenditure is required however Cllr Fletcher is in the process of forming a proposal for a long-term approach so agreed for the matter to be left for the time being. There is a tree owned by Open Reach which is overhanging and touching the roof, Cllr Bennett to liaise with D Wain to advise.
(c) Repair to door hinge & possible closer – Cllr Bennett to meet with D Wain to discuss repair and the possibility of a cheaper alternative to a closer for the door.
12703. Items for Information (no decisions or actions permitted) – Cllr Greenwell to report tomorrow night (8th) on the decision by City Council on The Morecambe Bay Unitary Authority bid
12704. Suggestions for Future Agenda Items
• Public Toilets
• Road Sweeper
12705. Date and Time of Next Meeting – The date of the next meeting is to be Monday 4th January 2021. Items for the agenda and copies of reports to reach the Clerk by 10am on Monday 28th December 2020

SILVERDALE PARISH COUNCIL AGENDA
Councillors are hereby summoned, and members of the public are invited, to attend a
Parish Council Meeting on 7th December 2020 at the earlier time of 7.00pm, online, by obtaining a link from the Clerk to connect via the internet, for the purposes detailed in the following Agenda:
1 To receive apologies for absence.

2 To receive declarations of Members’ interests relating to any items appearing on the agenda.

3 To introduce the new Deputy Clerk; Mrs Katie Lambert.

4 To approve the Minutes of the Ordinary Council Meeting held on 2nd November 2020.

5 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.
• Emergency plan – permission given by Gaskell Hall to direct fumes from the Generator with a pipe away from the Gaskell Hall.

6 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

7 Police – To receive a Police report if available.

8 To receive a report of any relevant matters by City Councillor June Greenwell.

9 To receive a report of any relevant matters by County Cllr. Phillippa Williamson.

10 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

11 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25.
• Have written to D Morris MP querying why Silverdale is under Tier 3 restrictions.

12 To consider the following correspondence and discuss replies as appropriate:
a) SLDC’s weekly planning updates. (Emailed on 28/10, 6/11,13/11,18/11/20)
b) Requests for surplus food to give to Food Futures which is North Lancashire’s award-winning Sustainable Food Network. (Emailed on 28/10/20)
c) Geovation annouces it’s new startups,partnerships and pilots. (Emailed 20/10/20)
d) A resident complains about the standard and lack of grass cutting on his road. (Response from City Council to say COVID is responsible but hopefully things will soon improve. (Email 11/11/20)
e) A resident writes about the lights on the public toilets being left on all night. (10/11/20)
f) Lancaster City Council write about it’s proposals for Morecambe Bay Government reforms and invites a meeting with interested parties. (10/11/20)
g) Orsted Communty Benefits Newsletter 2020. (Emailed 12/11/20)
h) SELRAP news. (Emailed 12/11/20)
i) Residents, businesses and organisations can have their say on a proposal to create a new unitary authority around Morecambe Bay, deadline 9/12/20. The link to the survey is here: https://www.surveymonkey.co.uk/r/JYMB9DH (Emailed 13/11/20)
j) County Council provide details on our their public transport campaign. (13/11/20)
k) University Hospitals of Morecambe Bay NHS Foundation Trust (UHMBT) has launched a new £2.5 million operating theatre at the Royal Lancaster Infirmary. (Emailed 3/11/20)
l) Planning Policy Latest Consultation News – November 2020 (Emailed 13/11/20)
m) The Plover Rovers enquire whether the Council is willing to engage with them for a marine project in Morecambe Bay. (Emailed 17/11/20)
n) Information about stickers being left in public places with sharp objects behind to hinder removal. Contact Stickering@lancashire.police.uk for safe removal. (20/11/20)
o) Lancaster District People’s Jury on climate change- event 7/12/20 at 7pm. (25/12/20)
p) A charity offers a £200 grant to Council’s who wish to buy a defibrillator. (25/11/20)
q) ‘Clear the Bay’ day, help sought. (12/11/20)
r) Drivers sought to take eligible people to centres for Covid vacinations (1/12/20)
s) Keer to Kent publication
t) Clerk & Council’s Direct.
u) Bulletin – War Memorials Trust publication.
v) FLAG newsletter.

13 Planning Matters:
(a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25:
• 20/0223/TPO 15 Spring Bank. Felling of an Ash tree.
• 20/0231/TPO 12 Lindeth Road. T7 Sycamore remove all epicormic growth from base of tree.
• 20/01167/FUL Highfield, Cove Road. Change of use of agricultural to residential land in association with Highfield, removal of existing greenhouse and construction of a tennis court.
• 20/01168/FUL Westfield, Gaskell Close. Erection of a two storey side extension. (Emailed to Cllrs. 10/11/20)
• 20/0239/TPO 14 Wallings Lane. Felling of 7 Ash trees.
(b) To consider the following Planning Applications:
• 20/0124/FUL Bank Well, 6 The Row. Demolition of the existing garage and erection of a replacement garage and erection of a new bourndary wall to the side
• 20/1278/FUL 15 Townfield. Demolition of the existing single storey utility room and erection of a single storey side/rear extension.
• .20/01294/FUL 17 Townfield. Erection of a single storey side/rear extension.

14 To address the filling of the vacancy on the board of Silverdale United Charities. (Consider email of 11/11/20.)

15 Finance
(a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory)
(b) To authorise payment and sign cheques for the following accounts:
• British Gas, Toilets, £19.61, bacs
• British Gas, clock, (previous reading over estimated) £3.31, bacs
• Mr P Williams, toilets, £244 SO final payment
• Waterplus, actual reading, £129.43, bacs.
• Great Oaks tree Services, contractor, £660, cheque 022196
• D Wain, contractor, £520, cheque 022197
• Compost Bag Company Ltd., doggy bags, £508.42 cheque 022198
• Lancaster City Council, toilet tank inspection, £42.56, cheque
• Silverdale Institute, room hire 2020, £54, cheque
• Gill Ribbons, final salary & exp’, £340.53 + holiday pay £183.23 = £523.76 cheque

(c) Budget – any final amendments
1. Whether to pay an advertising fee of £84 per year per page (£336) to St John’s Magazine to enable the Parish Council to publish monthly public information.
2. Whether to pay an annual fee of £384 to SurveyMonkey to enable the Parish Council to canvass the views and wishes of residents on several outstanding issues, including parking provision.
3. To consider the request to increase the clerks hours from 30 a month to 35 a month from 1st January 2020. (See email of 1/12/20)

(d) To gain agreement to have Malcolm Richardson to again be the Internal Auditor for 2020-2021 at a cost of £100.
(e) To consider whether to make a contribution to the Gaskell Hall towards the cost of the Christmas trees this year under Section 137.
(f) To consider whether to increase the contribution to the AONB from £350 following the report of works done in Silverdale this last year. (See report emailed 1/12/20)

16 Streetscape
a) To update on the kind offer of a memorial seat.

17 Woodland Matters
• To consider any further measures to be taken regarding the fallen tree which landed on a residents summerhouse.
• To have a update on the felling licence and consider whether any more of the trees need attention urgently.

18 Playground – To receive a report on any urgent actions that have been taken and to consider any other issues raised in either the Lancaster CC quarterly, or Parish weekly inspections.
• Ivy on the wall joining the field is needing removing a resident requests. (21/11/20)

19 To approve the amendment made to Standing Orders made at the November Parish Council meeting regarding the starting time of the meeting now being 7pm.

20 Working Party Activities
a) To update on the Mobile signal situation. Email 6/11/20. Response from BTGroup . DMSL will shortly be beginning detailed discussions with local authorities over how plans for the Shared Rural Network may evolve in their area.
b) The Parking Working Group report and photograph are attached for circulation to councillors to aid relevant comments. (Emailed 28/11/20)
c) To update on the SPID situation.

21 Toilets
• To confirm that Debbie Holt is cartaking the public toilets from 1st December until the 31st March 2021.
• To consider whether any more action need to be taken regarding the lighting and nearby shrubbery.
• To authorise the repair to the door hinge and consider a closer.

22 To receive Items for Information.

23 To receive items for consideration for a future agenda.

24 To note that the date of the next meeting is 4th January 2021. Items for the agenda to reach the Clerk by 10am on 28th December 2020 please.
Signed:
L D Challenor
Mrs Denise Challenor, Clerk to the Council, Tel. 01524 761824