2021/08/02

Monday 2nd August 2021
12876. CONFIRMED minutes of an ordinary meeting of the Silverdale Parish Council held on
Monday 2nd August 2021 at 7pm at The Silverdale Village Institute, Spring Bank, Silverdale.

12877. Present:
Chairman – M.J Fletcher (Mike), Vice Chairman – J. Bennett (John)
City and Parish Councillor – J Greenwell (June)
Parish Councillors – T Bond (Terry), J. Ferguson (Jim), S. Higham (Sue) A Houghton (Tony), E. Unsworth (Liz)
Clerk – L.D Challenor (Denise), Deputy Clerk – K. Lambert (Katie)

12878. Apologies for Absence – County Councillor P Williamson due to her attendance at another Parish meeting.

12879. Declarations of Members Interests – None

12880. Approval of the Minutes from the Previous Ordinary Parish Council Meeting on 5th July 2021 – Following a
request from PS L Brown, the following minute item was amended.
• 12857 – ‘demand on the service is extremely high with enforcement of covid restrictions’ to be replaced with
‘demand on the service is extremely high with concerns for safety’
The minutes were then APPROVED by Councillors and passed to the Chairman for signing.

12881. Matters arising from the Minutes of Previous Meetings, not Covered by the Agenda – None

12882. Report of Relevant Matters from PS L Brown – No report received this month.

12883. Matters Raised by the Public for Future Consideration – see item 12890.

12884. Report of Relevant Matters from County Councillor Phillippa Williamson – No report received this month.

12885. Report of Relevant Matters from City Councillor June Greenwell – A report was circulated to Cllrs ahead of
the meeting outlining the following matters:
a) Bay Unitary Authority Proposal – Central Government has not approved plans for a Morecambe Bay Unitary
Authority. City Councils focus will now be on identifying and seeking to secure a Unitary Council agreement
with those Lancashire Districts adjacent to and having most in common with the Lancaster District as it
remains the belief Government still desires Unitary Authorities and an alternative to the Greater Blackpool
model is preferable.
b) City Council Emergency Plan – Cllr Greenwell is intending to work with other Councillors to prepare and
present a motion to the City Council meeting in September, requesting they extend its Emergency Plan to
include recommendations for managing the increasing likelihood of experiencing intense heatwaves, with
associated risks to public health and woodland fires.

12886. Verbal Reports from any Meetings of Relevance Attended by Members, or the Clerk, Circulated Before the
Meeting and Not Listed Elsewhere in the Agenda – Cllr Bennett and a representative from Friends of Silverdale
Station attended a meeting with Network Rail to discuss their current and long-term plans with regards the foot
crossings in Silverdale. Cllr Bennett feels this to have been a positive meeting and will circulate a report to
Councillors in due course.

12887. Planning Matters:
a) Planning applications dealt with under the provisions of Standing Order 25:
1) 21/00630/FUL, Silverdale St Johns Church of England Primary School, Emesgate Lane, Silverdale –
Installation of solar PV panels to the existing flat roofs. – No objection

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Signed:…………………………………………………………………………………………………………………………….. Date:…………………………………
b) Consideration of the following Planning Applications:
1) 21/00716/FUL, 2 Jack Scout Cottages, Lindeth Road – Erection of a single storey side extension,
construction of a dormer extension to the side elevation and installation of pitched roof over existing front
dormer window. No objections
2) 20/00640/FUL, Land Between 7 & 11, St Johns Avenue – Erection of one 2-storey dwelling (C3), alteration
of levels and installation of drainage infrastructure. No objections

12888. Clerks Report of any Action (other than consideration of Planning Applications) Taken Under the Provisions
of Standing Order 25:
a) A replacement toilet seat for one of the Gents toilets at a cost of £14.99.
b) Communication to further the repair of the noticeboard glazing panel at the Gaskell Hall – A quote has been
received to supply a new, more durable PETG panel for £95 + £30 delivery net of VAT. Cllr’s AGREED to the
purchase and will arrange for its fitting once delivered. The Clerk to request for a contribution from the
Gaskell Hall towards the repair.
c) Agreement to the £200 expenditure to repair the Ladies toilet door – Cllrs AGREED to an expenditure of up
to £230 to allow for sundry materials. Cllr Bennett to arrange a suitable date for the repair.

12889. Working Group Update:
a) Public toilet refurbishment – The quote from Clarkson Electrical has now been submitted to the Welcome
Back Fund procurement team at LCC and Council now await notification of when the works can commence.
Cllrs AGREED to the removal of the dilapidated fence with a replacement to be considered once a quote for
the works can be obtained. Cllr Ferguson has approached three contractors to date to quote for the works
but is yet to gain a response. Cllrs also AGREED for the removal of the broken concrete outside the Gents
toilets and filled with Postcrete to be added to the Parish Contractors task list for the month. Various options
for a more vandal-proof toilet roll dispenser were circulated to Cllr’s ahead of the meeting, however given
the vast array available, the working group is to consider current stock levels of toilet role then propose a
suitable dispenser to Council for agreement.

12890. Standing Orders Suspended – In support of Cllr Ferguson’s recent Surface Water Drainage report, two
residents from Lindeth Road, Mr & Mrs Smith, were given the opportunity to speak to Cllrs on the regular occurrence
of surface water flooding on Lindeth Road, particularly into their garage and garden, along with background
information on what they have done personally to try and elevate the problem as they now feel at a loss as to what
to do next.

12891. Standing Orders Resumed:
b) Emergency Plan – Whilst the general consensus is that the plan still requires some revision, given the
considerable amount of work getting the plan to its current stage, Cllrs AGREED for it to be submitted to City
Council so if an emergency is to occur, we do have a some arrangements in place. The working group can
then look at any amendments systematically and send a revision at a later date.
c) SPIDS – Frustratingly, despite the new units being lighter than the current ones, County Council have now
insisted the poles must be inspected before they can be used, which may be subject to a charge. Cllr Fletcher
is waiting to hear back what this figure may be however Cllr’s AGREED in principle that the charge has to be
paid to move the matter forward. If a charge is to be incurred, County Cllr P Williamson is to be notified as
Cllrs believe this to be an unnecessary spend of public funds. Cllr Fletcher to update Councillors when further
information is available.
d) Notice Boards – Cllr Bennett to discuss with the village organisation responsible their plans for the
noticeboards and report back to Council to move forward.
e) Buses – Following her request last month for further information, Cllr Greenwell has yet to receive a
response from County Council. Cllr Bennett is currently researching an ‘on-demand’ scheme currently
operating in the Cowal Peninsular as an alternative to present to Council.
f) Highways / Verges – Cllr Bennett continues to push City Council for the works to be carried out and in the
interim has tried a number of private contractors but unfortunately to no avail. Cllr Bennett to push for a
meeting with Public Realm at City to discuss the shameful situation.

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Signed:…………………………………………………………………………………………………………………………….. Date:…………………………………
g) Footpaths – Footpaths 1 and 12 have now been cleared with the assistance of City council.
h) Street Decorations – the 1km of bunting has now been hung throughout the village centre.
i) Seating – The long bench at The Shore has now been fitted with its back supports and a picnic bench ordered
for the playground. Cllr Unsworth raised the recent request from a resident for a bench to be situated in
between Woodwell and the village centre.
j) Defibrillators – Cllr Houghton has fitted a new battery to the Lindeth Road defibrillator and the device is now
back online.
k) Initial Transport Management Plan – Cllr Unsworth has now received feedback from County Highways and
Lancashire Constabulary to the initial plan emailed to them last month. Cllr Unsworth will now work on a
revision which will then be emailed to the National Trust, AONB and the RSPB for comment. There is to be
no Parish Council intervention for the forthcoming August Bank Holiday.

12892. Playground Matters – Cllr Bennett circulated a report to Cllrs ahead of the meeting:
a) Urgent actions – None to report this month.
b) New issues noted on City Council’s quarterly or the Parish Contractor’s weekly inspections – None reported
this month.
c) Ongoing issues:
1. Damaged top stones on entrance wall – all loose stones have been removed, their replacement is on the
Contractors task list.
2. Repointing / cleaning of entrance paving – on the Contractors task list.
3. Cleaning of the wetpour – enquiries continue to find suitable contractor.
4. Replacement picnic bench – following the agreement by Council in July’s meeting, a replacement has now
been ordered from Glasdon.
5. Zipwire launch deck – enquires still ongoing.
6. Rotten Post on Burma Trail – Cllrs AGREED to the expenditure of £230.89 + VAT to Playdale for the supply
of a new support post. Once delivered in 5-6 weeks, fitting to be added to the Contractors task list.
7. Removal of three dead trees – on the Contractors task list.
8. Bench securing brackets – currently being repainted.

12893. Finance:
a) For the monthly check of monies received by the Council, a bank statement was given to Cllr Greenwell who
verified the following:
• The Council have received no receipts into the bank this period.
• £74,693.02 – to be the balance on the Current Account on 02/08/21
b) The payments to the following accounts were approved and required cheques signed:
• British Gas (toilets to 28.06.21) – £11.48 BACS
• British Gas (clock to 04.07.21) – £18.83 BACS
• British Gas (toilets to 04.07.21) – £2.36 BACS
• Great Oaks (contractor) – £643.20 CHQ:022262
• Glasdon UK (playground picnic bench) – £735.78 CHQ:022263
• iClean (toilets) – £251.55 CHQ:022264
c) To note a formal application was made on 16th July 2021 by The Clerk to L Andersen of Lancashire County
Council for the “Rights of Way” Grant of £500.00.
d) To note the request to transfer £10,000 from the Current to the Savings account has yet to take place.
The Clerk to write again to the bank to action.
12894. Correspondence – Receipt of the following items of correspondence were noted:
a) South Lakeland District Council is inviting your comments on the issues and options stage of its Local Plan
Review. (Emailed 30/6/21)
b) SLDC weekly planning update. (Emailed 30/6, 7/7,14/7/21)
c) LALC corresponds regarding the Land Ownership survey and the Boundary Commission review of
parliamentary constituencies. (Both emailed 30/6/21)
d) Trading Standards consumer alerts for July. (Emailed 1/7/21)

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Signed:…………………………………………………………………………………………………………………………….. Date:…………………………………
e) Morecambe Bay Partnership newsletter. (Emailed 2/7/21)
f) Keer to Kent publication.
g) County Cllr. Williamson alerts the Parish Council of wall works to be done at the junction of Hollins Lane and
Lindeth Road which will result in its temporary closure. The proposed dates for which the closure will take
place are 9am on Monday 16th August to 4pm on Sunday 12th September 2021. (Emailed 3/7/21) – The
Clerk to request further information as to why such a lengthy closure and ask, given the time of year and the
potential impact on tourist hot spots, whether the closure could be postponed until after the Bank Holiday.
h) The Rural Bulletin online. (Emailed 6/7/21)
i) Information on how Silverdale can participate in the Queens Platinum Jubilee over the period of 2nd to 5th
June 2022. The whole celebrations start with the lighting of beacons on the evening of the 2nd June 2022.
(Emailed 6/7/21)
j) Notice of the Carnforth Neighbourhood Plan 6-week consultation. (Emailed 6/7/21)
k) LALC has passed on a request regarding the Code of Conduct for Councillors. (Emailed to Cllrs 8/7/21)
l) Community Connectors ask for donations which will enable them to equip a mother and child group in
Morecambe. (Emailed to Cllrs 9/7/21)
m) County Council inform their Public Rights of Way Local Delivery Scheme is now open, with a closing date of
31st August 2021. (Emailed to Cllrs 9/7/21)
n) Lune Valley Rural Housing Association invite someone to join their board.
o) Clerk & Council’s Direct publication.
p) An invitation to complete the National Youth Sector Census. (Emailed to Cllrs 12/7/21)
q) A request not to have a rubbish bin at the Cove and why. (Emailed 12/7/21)
r) News that Susannah Bleakly leaves the Morecambe Bay Partnership. (Emailed 15/7/21)
s) Lancashire Fire and Rescue Service wants to know your views on the risks in your communities to help shape
our plans for the next five years. Consultation closes 21/9/21. (Emailed to Cllrs. 15/7/21) – Cllr Greenwell to
respond to highlight the coastal and tidal challenges faced in Silverdale.

12895. Fees for Council Information to be Printed in the Parish Magazine – Councillors are still divided as to whether
the cost if justifiable. Cllr Unsworth to give the exact costings and Council will vote at the next meeting.

12896. Surface Water Drainage Update – A representative from County Highways has now been in communication
with County Cllr Williamson on the issues raised in Cllr Ferguson’s report and background information has now been
provided on how the maintenance of highway gullies are managed. In their response, Highways gave the following
‘Report-It’ link https://www.lancashire.gov.uk/roads-parking-and-travel/report-it/ which not only maps all the gullies
in the Parish but also enables you to track the progress on any previously reported issue. They also gave a telephone
number should any residents be unable to access the website to report a fault, 0300 123 6780. It was also explained
how rather than all gullies being attended to annually, their cleansing programme now gives each area a priority
rating, whereby those of the highest rank are attended to annually and those of the lowest are only attended to
should a problem occur. For examples in Silverdale, Stankelt Road and Emesgate Lane receive cyclical maintenance
every twelve months, Shore Road and Lindeth Road are attended to every two years and Levens Way has no cycle
but will be attended to should a problem be reported. Cllr Ferguson has responded to Highways highlighting the
need for Silverdale to be considered outside of their regular programme criteria since there are no ‘normal’ drainage
systems but soak-aways which become easily blocked by debris and that their map of the gullies on Emesgate Lane
and Lindeth Road contained errors. Cllr Ferguson has also passed on a letter from Mr & Mrs Smith of Lindeth Road
along with video footage of the particular issues they face despite Highways having previously attended to the fault.
Cllr Ferguson awaits the response to both and will update Council once received.

12897. Community First Responders (CFR) Update – There are currently three trained responders and two
volunteers waiting for training from NWAS. The kit bags are currently being stored with a member of the CFR, the
Clerk to ask again for confirmation of the total number of kit bags and whether spare equipment could be made
more accessible in an emergency. V Cartledge is currently the CFR member responsible for the weekly checks of the
defibrillators and is to report any maintenance issues to the Parish Council for assistance in their repair and return to
service.

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Signed:…………………………………………………………………………………………………………………………….. Date:…………………………………
12898. Update and Consideration of Cllr Bond’s report of 26/7/21:
a) Woodland Management Group – No meetings or working parties have taken place since the pandemic and
any maintenance or planting during this time has been carried out by Cllr Bond himself.
b) Ash Dieback at Woodwell – Some of the works have been carried out however progress has been halted
waiting for United Utilities to turn off the power. Cllr Bond has a meeting with a representative from United
Utilities on 3rd August to discuss a possible date next month and will update Council once confirmed. Cllr
Bond raised concerns that the original tender for the works was agreed back in October 2020 and may not
be relevant to complete the works due to the unforeseen long delay. Cllr Bond to discuss the quote with the
Contractor and report back to council should there be any amendments required.
c) St Johns Avenue – two dead trees have been identified, Cllrs AGREED for the Clerk to ask D Wain for the
trees to be felled and that the costs to be covered by the Woodland budget. Cllr Bond’s report also
suggested that as the tender for the grass cutting is due for renewal in May 2022, the new tender should
reflect the City Councils Grassland Management Strategy which would mean two cuts per year, one in April
then one in September followed by monthly cutting around the edges to approximately 50cm.
d) Playground – Cllr Bond has now carried out a survey of the condition of all the trees within the area and
mapped out their position. One issue noted was the hedge adjoining the bowling club is in need of attention,
particularly within the toddler play area. The Clerk to enquire as to whether this forms part of the Grounds
Work tender then if not to add to the Contractors list of tasks. No other concerns have been identified
however the wall on the North and West sides will need to be continually monitored and replacement trees
considered and agreed before January 2022. Replacements required along the bank next to the toddlers play
area and for the three missing posts in the arboretum area, funding for which could be made available from
the Woodland budget.
e) Tree Survey – Cllr Bond has proposed a new survey to be carried out as it has been 4 years since the last one
was carried out. Cllrs AGREED an updated survey would be beneficial and for Cllr Bond to gather quotations
and circulate for agreement by Council.
f) Healthy Village Project – Some aspects of the project have been unable to take place due to the restrictions
of the pandemic, however the ‘Meet and Greet’ team have still been active and have welcomed 11 new
households to the village since January 2021. Following its success back in Autumn 2019, a new event to
showcase the social/activity groups within the village is planned at the Institute for September, details once
confirmed will be circulated. With regards the future of the project and the Communications Group, Cllr
Unsworth AGREED to work closely with them as many aspects of their role now coincide with Cllr
Unsworth’s new role for Parish Council communications, particularly with regards updating the village
website.

12899. New Tasks to be added to the Parish Contractor List for the Coming Month – Repair to the concrete outside
the Gents toilet, fell two dead trees on St Johns Avenue, continual clearance of vegetation from around the benches
throughout the village and the around the perimeter of the public toilets.

12900. Items for Information – None

12901. Suggestions for Future Agenda Items:
• Review the response from County Council re drainage.
• Decision as to whether to continue to print Council information in the Parish Magazine once charges are
introduced.

12902. Date and Time of Next Meeting – The date of the next meeting is to be Monday 6th September 2021. Items
for the agenda and copies of reports to reach the Clerk by Monday 30th August 2021.

SILVERDALE PARISH COUNCIL
Councillors are hereby summoned, and members of the public are invited, to attend an ordinary Silverdale Parish Council Meeting on Monday 2nd August 2021 at 7.00pm, at the Institute, Spring Bank, Silverdale; for the purposes of the following Agenda:
Agenda

1. To receive apologies for absence.

2. To receive declarations of Members’ interests relating to any items appearing on the agenda.

3. To approve the Minutes of the Parish Council Meeting held on 5th July 2021.

4. To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

5. To receive a police report if available.

6. To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

7. To receive a report of any relevant matters from County Councillor Phillippa Williamson.

8. To receive a report of any relevant matters by City Councillor June Greenwell.

9. To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

10. Planning Matters:
(a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25:
• 21/00630/FUL The School Governors, Silverdale St Johns Church Of England Primary School, Emesgate Lane, Silverdale. Installation of solar PV panels to the existing flat roofs. – No objections.

(b) To consider the following Planning Applications:-
• 21/00716/FUL: 2 Jack Scout Cottages, Lindeth Road. Erection of a single storey side extension, construction of a dormer extension to the side elevation and installation of pitched roof over existing front dormer window.
• 20/00640/FUL Land Between 7 And 11, St Johns Avenue, Erection of one 2-storey dwelling (C3), alteration of levels and installation of drainage infrastructure.

11 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25.
• Purchase of a new toilet seat for the gents at £14.99 (broken)
• Communication to further the repair of the noticeboard at the Gaskell Hall.
• Agreement to the expenditure to repair the ladies toilet door – up to £200

12 Working Groups & Streetscape Matters (except Playground)
• Toilet refurbishment. Grant applied for to Welcome Back Fund (LCity) £950.56, for electrical work on toilets.
• Emergency Plan – To comment on the details of the draft circulated.
• Speeding. To update on the new SPID provision.
• To arrange the Refurb/replacement of notice boards – specifically the one at the Green.
• Buses To receive an update on the progress towards providing local public transport.
• Highways/verges
• Footpaths.
• Street decorations.
• Seating
• Defibrillators.
• Parking.

13 Playground
• To receive a report on any urgent actions that have been taken and to consider any other issues raised in either the Lancaster CC quarterly, or Parish weekly inspections.
• Refurbishment. To clarify on what is to be ordered or applied for and who will fund the items.

14 Finance
(a) To conduct the monthly check of all money received by the Council and record the current account balance (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member).

(b) To record/authorise payment and sign any cheques for the following accounts:

• Great Oaks Tree Services Ltd., contractor, £643.20 cheque
• D Wain, contractor, awaiting invoice.
• iclean, toilets, £251.55,cheque
• Glasdon, playground picnic table, £992.26 cheque
• British Gas, toilets to 28/6/21, £11.48 bacs
• British Gas, clock, to 4/7/21, £18.83 bacs – final payment
• British Gas, toilets to 4/7/21 £13.84 bacs – final payment

(c) To confirm that a formal application has been made to L Andersen of the County Council for the “Rights of Way” Grant of £500 on 16th July by the Clerk.

15 To consider the following items of correspondence received since the last meeting and to determine what, if any action should be taken:
a) South Lakeland District Council is inviting your comments on the Issues and Options stage of its Local Plan Review. (Emailed 30/6/21)
b) SLDC weekly planning update. (Emailed 30/6/21, 7/7,14/7,)
c) LALC corresponds regarding the Land Ownership survey and the Boundary Commission review of parliamentary constituencies. (Both emailed 30/6/21)
d) Trading Standards Consumer alerts for July. (Emailed 1/7/21)
e) Morcambe Bay Partnership Newsletter. (Emailed 2/7/21)
f) Keer to Kent.
g) County Cllr. Williamson alerts the Parish Council of wall works to be done at he junction of Hollins Lane and Lindeth Road which will result in it’s temporary closure. The proposed dates for which the closure will take place are: 9am on Monday 16th August to 4pm on Sunday 12th September 2021. (Emailed 3/7/21)
h) The Rural Bulletin online. (Emailed 6/7/21)
i) Information on how Silverdale can participate in the Queens Platinum Jubilee over the period of 2nd – 5th June 2022. The whole celebrations start with the lighting of beacons on the evening of the 2nd June, 2022. (Emailed 6/7/21)
j) Notice of: Carnforth Neighbourhood Plan; 6 week Consultation. (Emailed 6/7/21)
k) LALC has forwarded a request regarding the Code of Conduct for Councillors. (Emailed to Cllr.s 8/7/21)
l) Community Connectors ask for donations which will enable them to equip a mother and child group in Morecambe. (Details forwarded to Cllrs. 9/7/21)
m) County Council inform that their Public Rights of Way Local Delivery Scheme is now open, with a closing date of 31st August 2021. (Emailed to Cllr.s 9/7/21)
n) Lune Valley Rural Housing Association invite someone to join their Board. Ring Emma Wilson 0300303 8540 Ex. 989.
o) Clerk & Council’s Direct publication.
p) An invitation to complete the National Youth Sector Census. (Emailed to Cllrs. 12/7/21)
q) A request not to have a rubbish bin at the Cove and why. (Emailed 12/7/21)
r) News that Susannah Bleakly leaves Morecambe Bay Partnership. (Emailed 15/7/21)
s) Lancashire Fire and Rescue Service wants to know your views on the risks in your communities to help shape our plans for the next five years. Consultation closes 21/9/21. (Emailed to Cllrs. 15/7/21)

16 To consider whether to pay for Council information to be printed in the Parish Magazine.

17 To discuss Surface water drains – see response from Phillippa email date July 22.

18 First Responders; update and review.

19 To consider the issues in Cllr. Bonds reports of 26/7/21 and record any decisions:
• Woodlands
• Healthy Villages

20 To review what jobs particularly need to be attended to by the Contractor in the next month.

21 To note any “Items for Information” (no decisions or action permitted)

22 To receive items for consideration for a future agenda.

23 To note that the date of the next meeting is 6th September 2021. Items for the agenda and copies of reports to reach the Clerk before 30th August.

Signed:
Denise Challenor (Mrs)
Clerk to the Council. Tel. 01524 761824