Silverdale Parish Council

Thursday 5th May 2022
13088. UNCONFIRMED minutes of an ordinary meeting of the Silverdale Parish Council held on Thursday 5th May
2022 at 7pm at the Silverdale Village Institute, Spring Bank, Silverdale.
13089. Present:
Chairman – M. Fletcher (Mike)
Vice Chairman – J. Bennett (John)
Parish Councillors – J. Ferguson (Jim), S. Higham (Sue), A. Houghton (Tony), K. Reed (Keith), E. Unsworth (Liz)
Clerk – L.D Challenor (Denise)
Deputy Clerk – K. Lambert (Katie)
Lancaster City Councillor – J. Greenwell (June)
13090. Election of Council Chairman – Cllr Higham proposed the continuation of Cllr M. Fletcher as Chairman,
seconded by Cllr Unsworth. No further nominations were received, Cllr Fletcher accepted the position for another
year. The Clerk witnessed the signing of the Declaration of Acceptance of Office.
13091. Election of Council Vice-Chairman – Cllr Reed proposed the continuation of Cllr J. Bennett as Vice Chairman,
seconded by Cllr Ferguson. No further nominations were received, Cllr Bennett accepted the position for another
year.
13092. Apologies for Absence – Cllr T Bond due to annual leave, County Cllr P. Williamson and Police Sergeant L.
Brown due to unforeseen circumstances.
13093. Declarations of Members Interests – none
13094. Approval of the Minutes from the Previous Ordinary Parish Council Meeting – A clerical amendment was
made to item 13083 c) confirming the recipient of the S19 donation to be the Gaskell Hall. The minutes of the
ordinary Parish Council meeting held at the Silverdale Village Institute on the 4th of April 2022 were then APPROVED
by Cllrs and passed to the Chairman for signing.
13095. Matters arising from the Minutes of Previous Meetings, not Covered by the Agenda:
a) 19265 m) Decorative village sign – the request from a resident was raised at the meeting in November 2021
and Cllr Ferguson wished to give an update on the Parish Council’s decision. Cllrs AGREED that as a number
would be required due to the various entry points to the village, at present the monies are needed
elsewhere but AGREED to look at it again next year.
13096. Report of Relevant Matters from Police Sergeant (PS) L Brown – PS Brown had every intention of attending
the meeting to give a verbal report, however as he was unable to attend at the last minute, the next day he emailed
through the following incident statistics from the 5
th April to 5th May:
a) 9 Reported incidents in Silverdale – 2 suspicious circumstances (a bank scam phone call + vehicle asking for
directions), 1 sudden death (91 years old), 1 missing person, 2 concerns for safety, 1 lost dog, 2 nuisance
(skip with no lights + youths walking on the railway tracks at the station)
13097. Matters Raised by the Public for Future Consideration – no members of the public were in attendance.
13098. Report of Relevant Matters from Lancaster City Councillor June Greenwell – Thanks given to City Cllr
Greenwell for her attendance at the meeting to give the following verbal report:
a) Chief Executive’s visit to the Silverdale ward – The City Council’s new Chief Executive, Mark Davies, will be
visiting the Silverdale Ward, which includes Yealand Redmayne, alongside City Cllr Greenwell on the
afternoon of Thursday May 25th. City Cllr Greenwell is hoping this will also be an opportunity to meet with
Parish Councillors and has requested more information as to the time allocated to the visit and whether this
would be a possibility. In the meantime, Cllrs are to draw up a list of chief concerns they would like to discuss
should the opportunity present itself.
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Signed:…………………………………………………………………………………………………………………………….. Date:…………………………………
b) The Mayoral appointment – The annual ‘Mayor Making’ ceremony will be held on Friday May 13th. Cllrs to
inform City Cllr Greenwell if there are any significant village events planned in the next 12 months that they
would like to invite the Mayor to attend.
c) Morecambe Bay safety video – At a recent ‘Community Connectors’ online meeting, City Cllr Greenwell
mentioned the safety video produced in association with the Bay Search & Rescue service about the risks of
being cut off by incoming tides at Silverdale. It gained an enormous amount of interest and City Cllr
Greenwell was urged to send contact details to the City Council Leader for distribution to all Councillors. This
has been done, together with an email to both Gary Parsons at Bay Search & Rescue and Rosalind Forster,
the Council officer who helped to secure the necessary funding, expressing appreciation for their
contributions. Her personal thanks were given also to Cllr Unsworth and Cllr Houghton, for the tremendous
amount of work they both put in to enable the video to happen. The next task is to try and get the City
Council to use what influence they have to ensure that visitors and local residents can readily access
accurate tide time information for Silverdale and other relevant locations across the Bay.
13099. Report of Relevant Matters from Lancashire County Councillor Phillippa Williamson – Whilst County Cllr
Williamson was unable to attend the meeting, thanks noted for the detailed 4-page Parish report emailed through, a
copy of which will be available to view on the Parish Council notice board.
13100. Representatives and Working Groups :
a) Future governance of the Hutton Charity Free Grammar School (letter emailed 21/4) – Cllrs unanimously
AGREED to allow the appointment of the Diocesan Board of Education as the sole Corporate Trustee of the
charity thereby freeing the charity of individual trustees.
b) Election of members to Working Groups– Cllrs AGREED to the following Working Groups which have been set
up in a way that allows the members to co-opt other Cllrs or members of the public where specialist
knowledge and/or experience is available:
i. Woodland Management, Wells & Quarries – T. Bond, J. Ferguson, M. Fletcher
ii. Health and Safety – A. Houghton, J. Bennett
iii. Transport (parking, traffic management, future village transport, village bus service) – K. Reed,
J. Bennett, A. Houghton, E. Unsworth
iv. Tender Documents – M. Fletcher, J. Bennett, T. Bond
v. Public Toilet Refurbishment – S. Higham, J. Bennett, J. Ferguson
vi. Children’s Playground – J. Bennett, S. Higham, E. Unsworth
vii. Street Decorations – S. Higham, J. Bennett, M. Fletcher
viii. Planning – K. Reed, J. Ferguson, M. Fletcher
ix. Streetscape (Millennium clock, benches, notice boards) – J. Bennett, J. Ferguson, M. Fletcher
x. Highways Maintenance – A. Houghton, J. Bennett, J. Ferguson
xi. Footpaths and Signs – M. Fletcher, J. Ferguson
xii. Council Website – E. Unsworth, T, Bond, S. Higham
c) .Election of Parish Council representatives – Cllrs AGREED to the following members representing the Parish
Council:
i. GDPR (data protection): S. Higham
ii. AONB: J. Ferguson
iii. National Trust: T. Bond
iv. Neighbourhood Watch: M. Fletcher
v. RSPB: T. Bond
vi. Morecambe Bay Partnership: A. Houghton
vii. Community First Responders: J. Ferguson
viii. Mansergh Charity: E. Unsworth
ix. LAPTC (Lancashire Area Parish & Town Councils): T. Bond
x. Gaskell Hall: M. Fletcher
xi. Lancaster and Area Sustainable Transport Forum: K. Reed, J. Greenwell (as City Councillor)
xii. The Silverdale Village Institute: T. Bond
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Signed:…………………………………………………………………………………………………………………………….. Date:…………………………………
xiii. FOSS (Friends of Silverdale Station): M. Fletcher
xiv. Public Communications: E. Unsworth
xv. Trowbarrow Nature Reserve: T. Bond
13101. Verbal Reports from any Meetings of Relevance Attended by Members, or the Clerk, Circulated Before the
Meeting and Not Listed Elsewhere in the Agenda – none
13102. Correspondence – Receipt of the following items of correspondence were noted:
a) SLDC (South Lakeland District Council) weekly planning update (emailed to Cllrs 31/3, 6/4, 13/4).
b) A resident expresses his concerns about speeding on Cove Road (emailed 4/4). An additional location on
Cove Road for the SPID to monitor traffic traveling East past Cove Drive has been identified. A request for
approval has been made to Lancashire County Highways.
c) Online Rail Technology Magazine (emailed 13/4).
d) An invitation to the ‘Make a Difference’ Awards in September at Lancaster Town Hall and notice that
nominations can be made up to 11pm on 29/4 (emailed 16/04).
e) Details of an event by University of Cumbria and Lancaster City Council entitled ‘Transform Your World’ on
16th of May 12:00 – 14:00 at the Sentamu Lecture Theatre, University of Cumbria, Lancaster (emailed 20/4).
f) Mr Griffin asks for the Parish Council’s attitude to having a folk music festival held in or around Silverdale in
2023 (emailed 20/4) – whilst Cllrs appreciate the idea, Cllrs AGREED the scale of the project to be too large
and ambitious for an AONB and so could not support the project.
g) An opportunity at May’s Community Network meeting to discuss any concerns regarding Community Safety
and Well-Being (emailed 24/4).
h) An invitation to join an online integrated Public Services Conference on 19th of May at 10.50 (emailed 24/4)
i) LALC’s online newsletter “Build Your Knowledge” (emailed 24/4).
j) Clerk & Council Direct publication (4/5)
13103. Planning Matters:
a) The following planning applications were dealt with under the provisions of Standing Order 25:
i. 22/00368/FUL – Willodene, Shore Road (emailed 7/4) – Excavation of land and erection of a part 2 storey
part single storey rear extension with patio above, installation of external steps, construction of a dormer
extension to the rear elevation and erection of a detached garage. Support with concerns
ii. 22/00471FUL – Silverdale Village Institute (emailed 11/4) – Erection of a detached storage garage.
Oppose design, alternative suggested
13104. Clerk’s Report of any Action (other than consideration of Planning Applications) Taken Under the Provisions
of Standing Order 25:.
a) Out of order hand dryer in the Gent’s toilet – Clarksons Electrical Solutions (Carnforth) have advised a 1hr site
visit should determine whether or not a repair is possible. Cllr Ferguson has had a look at the hand dryer and
believes it could be the sensor at fault which could be replaced within the 1hrs visit. Cllrs AGREED to this
initial expenditure.
b) Toilet roll holder – as holders are on ‘loan’ a new Tork holder has been ordered. Cllrs feel the current models
do not appear very robust and would like to know whether other models are available to hire. The Clerk to
investigate.
13105. Working Groups (WG) and Street Scape Matters:
a) Transport Management – The WG met on 11th April with notes circulated to Cllrs. Main topics of discussion
included progress on the Initial Transport Management Plan (IMTP), further amendments to the IMTP
including cycling facilities and electric charging points, surface water drainage issues, electric car clubs and
demand responsive travel. A meeting has been arranged with representatives from County Highways
alongside other external partners / stakeholders on the 10th June to try and resolve some of the issue
discussed and move forward with the ideas expressed in the IMTP.
To ensure the meeting on the 10th of June is as proactive as possible, a meeting with the National Trust and
AONB is to be arranged beforehand to discuss and confirm their support.
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Signed:…………………………………………………………………………………………………………………………….. Date:…………………………………
b) Toilets – Cllrs AGREED to accept the tender from of iClean North West Ltd for a year’s contract at a cost of
£3,458, commencing from 1st April 2022.
c) Street Decorations – lights have now been placed in the tree outside the Coop. Cllr Unsworth is to deliver
bunting to Gibraltar Farm, Wolf House Gallery, the train station, primary school and Cove House (if required,
J. Greenwell to confirm). A notice is to be placed on the Parish Council notice board asking for volunteers to
help but up the remaining bunting throughout the centre of the village on Sunday 29th May from 10:30am.
d) Contractors – The tenders are now publicised for the Contractors work starting on the 18th of June 2022 for a
period of 2-years with a closing date for applications of 26th of May.
e) SPIDS – To gather a snapshot of date more quickly as to the areas most effected by speeding, Cllrs AGREED
to move the SPID on a weekly basis rather than waiting until the battery needs changing, currently around 3
weeks. Cllr Bennett to liaise with the Parish Contractor to find a suitable day then inform Cllr Higham so the
stored data can then be downloaded before siting at a new location.
13106. Playground Matters – Cllr Bennett circulated a report to Cllrs ahead of the meeting which detailed the
following;
a) Urgent actions taken – none
b) New issues noted on Lancaster City Quarterly or Parish Contractor Weekly inspection reports – none
c) Cone climber -Following reports that the equipment was not rotating freely and after an initial inspection
which found it did not need any lubrication, the Parish Contractor dismantled the bearing assembly and
found accumulated detritus to be the cause. The bearing was thoroughly cleaned, reassembled and can now
be found spinning freely.
d) Additional seating / benches – Despite pressure from Lancaster City to receive delivery of the seats/benches
before the end of March and a site visit taking place to agree the siting positions within the Playground, they
have still not been delivered or installed. Currently awaiting an update from Lancaster City Council.
e) Playground general repairs – still awaiting a confirmed date from Lancaster City Council for the general,
more pressing repairs to be carried out however has been informed they will be carried out some time this
month.
13107. Finance:
a) For the monthly check of monies, a bank statement was given to Cllr Higham who verified the following
receipts into the Current Account:
i. £3,442.78 from HMRC (VAT refund)
ii. £46,692 from Lancaster City Council (precept request 2022/23)
iii. £2,310 from Friends Of Silverdale Station (contribution towards x2 Furness benches)
b) Cllr Higham also verified £83,400.56 to be the balance on the Current Account on 28/4/22
c) The payments to the following accounts were approved and required cheques signed:
i. EDF Energy (toilets) – £28.00 BACS
ii. EDF Energy (clock) – £23.00 BACS
iii. Thomas Graham (toilet supplies £35.54 + £38.52) £74.06 CHQ:622350
iv. D Wain (parish contractor – Mar. £586 + Feb. £300 + Jan £300) £1,186 CHQ:622351
v. Gaskell Memorial Hall (annual assembly room hire £45 + £150 S19 donation) £195 CHQ:622352
vi. Procast Foundry Ltd (x2 furness benches) £2,724 CHQ:622353
vii. L D Challenor (quarterly expenses £121.28 + £73.93 reimbursement for planter watering pump + tank)
£195.21 CHQ:622354
viii. C P Burrow (memorial wall repair) £130 CHQ:622355
d) Grant request from the Friends of Silverdale St John’s School charity (emailed 24/4) – Cllrs AGREED to a
donation of £100 to go towards the costs of organising and running the ‘Grand Jubilee Bake Off’ competition
and garden party, being held at the Silverdale Institute on Thursday 26th May. The event is open to the whole
community and is an opportunity to celebrate the Queens Jubilee with the pupils at the school.
e) Internal Accountant – It was noted that accounts for 2021/22 are currently with the internal accountant for
the Annual Audit.
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Signed:…………………………………………………………………………………………………………………………….. Date:…………………………………
13108. Parish Council Ruling with Regards Access Across Parish Council Land – There are 4 areas of land that the
Parish Council manage as trustees of both the Public Quarries and Public Watering Places Charity. They were
originally allotted to the ‘Parish Guardians’ under the Enclosure Act in 1811 and then taken over by the Parish
Council in 1895 when Parish Councils were formed. Cllr Bond has been working for over 3-years with the Land
Registry to establish proof of ownership but this is still ongoing. In the meantime, the Parish Council wish to send out
a letter to residents to confirm the right of access, something which doesn’t currently exist, but also to highlight that
any enlargement of access or making of a new access would require the permission of the council. Cllrs AGREED to
support the proposal and that a pro-forma document should also accompany the letter should the residents wish to
make any amendments.
13109. Community First Responders (CFR) – Cllrs AGREED a meeting with the CFR’s and NWAS (North West
Ambulance Service) would be beneficial to clarify the division of responsibilities and future of the organisation given
that the original arrangements made have now become breeched. The meeting will also allow an opportunity to
discuss the viability of siting any spare defibrillators for use by the public.
13110. Measures to Reduce Holiday Homes – The AONB development plan states that no new building
development intended to provide self-catering visitor accommodation and holiday lets will be permitted within the
Arnside & Silverdale AONB but conversion of existing buildings, or redevelopment within the footprint of existing
buildings for these uses may be acceptable where the conversion of the building to a permanent dwelling would be
inappropriate. The Parish Council also notes that in most cases, it seems, there is nothing that can be done in
Planning terms about the use of existing property as holiday lets or second homes since no change of use is involved.
The Planning Working Group is to gather more information on the current division of ownership and use of
properties within Silverdale to understand the true picture for the village and measures, if any, could be done to
safeguard local amenities and services.
13111. Suggestions for Future Agenda Items:
a) Installation of CCTV
b) Criteria for adopting a Parish Council bench
13112. Date and Time of Next Parish Council Meeting – The date of the next ordinary Parish Council meeting is to be
Monday 6th June 2022. Items for the agenda and copies of reports to reach the Clerk by 10am on Thursday 26th
May 2022.

SILVERDALE PARISH COUNCIL – AGENDA

Councillors are hereby summoned, and members of the public are invited, to attend the Annual Parish Council Meeting on Thursday 5th May 2021 at 7.00pm, at The Institute, Spring Bank for the purposes detailed in the following Agenda:

1 To elect the Chairman of the Council, and to witness the signing of the Declaration of Acceptance of Office.

2 To elect the Vice Chairman of the Council.

3 To receive Apologies for Absence.

4 To approve and sign the Minutes of an Ordinary Council Meeting held on Monday 4th April 2022.

5 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda and cover the Actions Summary and Contractors joblist.

6 To receive a Police Report; if available.

7 To receive a report of any relevant matters from the County Councillor P Williamson.

8 To receive a report of any relevant matters from the City Councillor J Greenwell.

9 Representatives and Working Parties
• To consider the letter of 21/4/22 from Revd Figg regarding the future of the Hutton Charity Free Grammar School. (Response required)
• To elect members of working parties and representatives to other organisations. (Current list provided below)

10 To acknowledge reports from any online meetings of relevance attended by Members, or the Clerk circulated before the meeting and not listed elsewhere in the Agenda.

11 To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) SLDC Weekly planning update. (To Cllrs.31/3, 6/4, 13/4/22)
b) A resident expresses his concerns about speeding on Cove Road. (Emailed 4/4/22)
c) Online rail Technology Magazine. 13/4/22.
d) An invitation to the “Make a Difference” Awards in September at Lancaster Town Hall. Nominations can be made up to 11pm on 29th April. (16/04/22)
e) Details of an event entitled Transform Your World: by University of Cumbria and Lancaster City Council on Monday 16th May 12:00noon–2:00pm at the Sentamu Lecture Theatre, University of Cumbria, Bowerham Road, Lancaster. (Emailed 20/4/22)
f) Mr Griffin asks for the councils attitude to having a folk music festival held in or around Silverdale, 2023. (Emailed 20/4/22)
g) An opportunity at May’s Community Network meeting to discuss any concerns you may have regarding Community Safety and well-being. See email of 24/4/22)
h) An invitation to join an Integrated Public Services conference online on May 19th at 10.50. Passes needed. (Details emailed 24/4/22)
i) LALC’s online newsletter “Build your knowledge” (Emailed 24/4/22)

12 Planning Applications
(a) Dealt with under the provisions of Standing Order 25:
(b) 2/00368/FUL Willodene, Shore Road. Proposal : Excavation of land and erection of a part 2 storey part single storey rear extension with patio above, installation of external steps, construction of a dormer extension to the rear elevation and erection
of a detached garage.
• 22/00471FUL Silverdale Village Institute. Erection of a detached storage garage. – Council does not support structure but suggests alternative. (Replied 14/4/22)
(b) To consider the following Planning Applications:

13 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25.
• Asked for Clarkson’s to repair hand dryer in the gents toilets.
• Ordered a new Tork toilet roll holder.

14 Working Group
a) Transport Management To note and comment on the meeting on 11th April; notes of which were emailed to Councillors on 21/4/22 from Cllr. Reed.
b) Toilets. To record the acceptance of iclean North west Ltd contract for a year at a cost of £3458, starting from 1/4/22.
c) Street Decorations
d) Contractors. To note the tenders are now publicised for the Contractors work starting 18/6/22 for a period of two years. Closing date for applications 26th May 2022

15 Playground Matters
• To receive a report on any urgent actions that have been taken and to consider any remaining issues raised in either the Lancaster CC quarterly, or Parish weekly inspections.
• To update on maintenance and repairs done and to consider who to approach to do all the repairs needed.

16 Finance
(a) To conduct the monthly check of all money received by the Council this month:
Received from FOSS a contribution £2310 for the benches to be placed on the railway station.
£3442.78 vat refunded
£46692 precept request
The balance of the current account 28/4/22 was £83400.56
(b) To authorise payment and sign cheques for the following accounts:
• EDF energy, bacs, clock, £23
• EDF energy, bacs, toilets, £28
• Thomas Graham, toilet supplies, £35.54 & £38.52 total £74.06 cheque 622350
• D Wain, Parish contractor, March £586, Feb. £300, Jan £300 = £1186 cheque 622351
• Gaskell Memorial Hall, room hire + donation (S19/EP venue £150) £195 cheque 622352
• Procast Foundry Ltd., 2 Furness benches for Station, £2724, cheque 622353
• L D Challenor, quarterly expenses, £121.28 & reimbursement of pump and Tank, £73.93, Total £195.21 cheque 622354
• C P Burrow, memorial wall repair, £130, cheque 622355

c) To consider a request for £100 grant from “Friends of Silverdale School Charity” to run a Jubilee “Bake off” Event. (Emailed 24/4/22)

17 To decide upon Parish Council’s ruling regarding Access across Parish Council’s land.

18 First Responders
To consider a meeting with SFR to clarify the division of First Responders and Parish Council responsibilities.
To consider whether to request any of the unused Defibrillators belonging to the First Responders to be placed in the village and authorise the housing at a cost of £495.

19 To consider the suggested measures for the reduction of holiday homes in Silverdale.

20 To receive items for consideration for a future agenda.

21 To note that the date of the next meeting is Monday 6th June 2022. Items for the agenda, to reach the Clerk before 26th May.
Signed:

Mrs L D (Denise) Challenor
Clerk to the Council, Tel. 01524 761824

Parish Council Working Groups

Woodland Management, Wells and Quarries
Terry Bond, Jim Ferguson, Mike Fletcher
Health and Safety
Tony Houghton, John Bennett
Transport (Parking, Traffic Management, Future Village Transport, Village Bus Service)
Keith Reed, Liz Unsworth, Tony Houghton, John Bennett.
Tender Documents
Mike Fletcher, Terry Bond, John Bennett
Public Toilet Refurbishment
Sue Higham, Jim Ferguson, John Bennett
Children’s Playground
John Bennett, Sue Higham, Liz Unsworth
Street Decorations
Sue Higham, Mike Fletcher, John Bennett
Planning
Keith Reed, Mike Fletcher, Jim Ferguson
Streetscape (clock, benches, notice boards)
John Bennett, Mike Fletcher, Jim Ferguson
Highways Maintenance
Tony Houghton, John Bennett, Jim Ferguson
Footpaths and Signs
Mike Fletcher, Jim Ferguson
Council Website
Liz Unsworth, Terry Bond, Sue Higham
NOTE:
The Working Groups have been set up in a way that allows the members to co-opt other councillors or members of the public where specialist knowledge and/or experience is available.

Liaison and External Meetings

GDPR (Data Protection): Sue Higham
AONB: Jim Ferguson
National Trust: Terry Bond
Neighbourhood Watch: Mike Fletcher
RSPB: Terry Bond
Morecambe Bay Partnership: Tony Houghton
First Responders: Jim Ferguson
Mansergh Charity: Liz Unsworth
LAPTC (Lancaster Area Committee): Terry Bond
Gaskell Hall: Mike Fletcher
Lancaster and Area Sustainable Transport Forum: Keith Reed, (June Greenwell as City Councillor)
The Silverdale Institute: Terry Bond
FOSS (Friends of Silverdale Station): Mike Fletcher
Public Communication: Liz Unsworth
Trowbarrow: Terry Bond