2022/08/01

Monday 1st August 2022  

  1. CONFIRMED minutes of an ordinary meeting of the Silverdale Parish Council held on Monday 1st August  2022 at 7pm at the Silverdale Village Institute, Spring Bank, Silverdale.  
  2. Present:  

Vice Chairman – J. Bennett (John)  

Parish Councillors – T. Bond (Terry), J. Ferguson (Jim), S. Higham (Sue), A. Houghton (Tony), K. Reed (Keith)  Leader of Lancashire County Council and County Councillor for Lancaster Rural North – P. Williamson (Phillippa)  Lancaster City Councillor – J. Greenwell (June)  

Police Sergeant (Lancaster and Morecambe)- L. Brown (Lindsay)  

Clerk – L.D Challenor (Denise)  

Deputy Clerk – K. Lambert (Katie)  

  1. Apologies for Absence – Cllr M. Fletcher and Cllr. E. Unsworth due to illness.  
  2. Declarations of Members’ Interests – Cllr Fletcher has a non-pecuniary interest in item 13171 d). 
  3. Approval of the Minutes from the Previous Parish Council (PC) Meeting – The minutes of the ordinary Parish  Council meeting held at the Silverdale Village Institute on Monday 4th July 2022 were APPROVED by Cllrs and passed  to the Vice Chairman for signing.  
  4. Matters arising from the Minutes of Previous Meetings, not Covered by the Agenda: a) Corner House, Woodwell Lane development – Due to the current poor condition of the site and access area  Cllrs AGREED to write to the owner to reinstate the conditions of their agreement and to request  confirmation that there has been no damage to the trees.  
  5. Report of Relevant Matters from Police Sergeant (PS) L. Brown – Thanks given to PS Brown for his  attendance at the meeting to give a verbal report on reported incidents in Silverdale since the 5th of July:  a) 7 reported incidents – 1 vehicle crime (damage in a pub car park), 1 domestic, 1 sudden death (not  suspicious), 1 threatening letters (to a resident), 2 suspicious circumstances (1 torch in rear garden at night),  1 burglary (Elmslack Lane). The burglary took place whilst the residents were on holiday and items taken  included a car. The incident has been linked to others in Carnforth, enquires are ongoing which include some  forensics so PS Brown is hopeful there will be an update by next meeting.  
  6. b) Crime Prevention – Whilst the number of burglary incidents in Silverdale is low, if residents are wanting  information on how to protect their property, if they get in contact a PSCO is happy to do a home visit and  carry out a crime prevention survey. PS Brown reiterates the best prevention is a house sitter, Cllrs AGREED to write an article for the Parish Magazine on what can be done to refresh everyone’s memory.  
  7. Matters Raised by the Public for Future Consideration – 2 residents attended the meeting and raised the  following:  
  8. a) Groundwater flooding at Townsfield – issues ongoing for over 22 years where water must be constantly  pumped out from the cellars. Have tried over the years to improve the situation but it only seems to be  getting worse. At a loss of what to do and seeks the support of the PC.  
  9. b) Planning application 21/00412/FUL 25 Townsfield – Lancaster City Engineers have now submitted a  comment, the date has passed, application should be thrown out.  
  10. c) Dove House, Spring Bank – to note that 2 holes have now been dug on the proposed development site.  d) Bowling Club – site meeting requested to look at the safety concerns of perimeter fence and the new  proposed SPID site.  
  11. Report of Relevant Matters from Lancashire County Councillor Phillippa Williamson – thanks given to County  Cllr Williamson who attended meeting and discussed the following:  
  12. a) Warm and safe places – this will be a County wide approach of making certain public buildings accessible for  longer periods over the winter to try and assist households with the cost-of-living crisis. An additional £1m  has been made available to the districts to support the plan, due out in September. 

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  1. b) Council finances – as a 7% inflationary contingent was built into the budget, the finances remain in a strong  position. An example of how much the rising costs have impacted so far this year, Highways will need an  additional £10m to deal with just tread-water levels.  
  2. c) Eden Project – a strong application for the Levelling-Up fund and whilst there have been no indications it will  not go through, there will be other bids competing for the same funding.  
  3. d) New Lancashire cricket ground at Farington, near Leyland – planning application now submitted for the new  county cricket ground and if approved, should be up and hosting matches next year.  
  4. e) A601M Carnforth de-specialisation – the de-specialisation has now been submitted to the Department of  Transport. However, if successful, the redevelopment works will not be able to commence until 2024 due to  the presence of a major gas pipe.  
  5. Report of Relevant Matters from Lancaster City Councillor June Greenwell – City Cllr Greenwell circulated a  report to Cllrs ahead of the meeting detailing the following: 
  6. a) Warm and safe places – While the need for such places may not happen, as reliable economic forecasts  indicate that typical household heating costs could rise to a level equivalent to one third of the state  pension, it is more than likely that there will be a definite need for such places.  
  7. b) Yealand Conyers / Redmayne – proposing to merge into 1 Parish Council. Cllr Greenwell has urged for the  inclusion of district councillors.  
  8. Verbal Reports from any Meetings of Relevance Attended by Members, or the Clerk, Circulated Before the Meeting and Not Listed Elsewhere in the Agenda – none  
  9. Planning Matters:
  10. a) The following planning applications were dealt with under the provisions of Standing Order 25:  i. 22/00686/FUL – Gibraltar Farmhouse, Lindeth Road (emailed 8/7) – Retrospective application for  retention of access track. No objections 
  11. Letter from HPA Chartered Architects (Lancaster) – 61 Stankelt Road – Notice of application for a new  garden room with integral store in the grounds of 61, to which the PC owns part of the land which  forms the driveway to the existing property. No comments 
  12. b) Ground water flooding on Townsfield – Cllr. Greenwell has helped compile and circulate a report detailing  the issues faced for the residents of Townsfield, notably at numbers 13 and 15, who believe that the flooding  problems are due to the existence of an underground stream flowing along limestone cracks and cavities in  the valley below Cove Road. Cllrs AGREED to support the residents by engaging with City Council, County  Council and the Environment Agency to seek advice on how best to manage.  
  13. Clerk’s Report of any Action (other than consideration of Planning Applications) Taken Under the Provisions of Standing Order 25 –none  
  14. Working Groups (WG) and Streetscape Matters:  
  15. a) Dog waste bags – Carnforth Pet Care to purchase the bags direct and donate to the PC for distribution. Cllrs  AGREED to move the dispenser from Woodwell to The Shore and for the dispensers to be refilled voluntarily  by members of the PC living close by. Spare keys to be cut and the supply of bags to be distributed to the 4  volunteering households.  
  16. b) SPIDS – following the recent vehicle damage, Cllrs AGREED to put a request into County Highways for the  SPID bracket on Stankelt Road to be moved one post down. Cllrs note that the recent data collected suggest  that the majority of vehicles are travelling within the 85th
  17. c) Village notice boards – alternatives for a durable, pin-able surface are having to be sought as the preferred  choice of Cedar seems to be unavailable at timber merchants. Once found, full quotation for 2 boards will be  circulated to Cllrs for consideration.  
  18. d) Highways/verges/footpaths – Cllr Houghton raised the effectiveness of the ‘Love Clean Streets’ app to report  any street or road related issues. County Cllr Williamson also confirmed this to be the priority route as  pictures and coordinates are logged at the same time. Outstanding issues include the roadside verge at Post  Office Lots, tree needing removal by Clark’s Lot, various roadside verges missed on the last cut and the  information sign at Slackwood triangle needs moving. 

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Signed:…………………………………………………………………………………………………………………………….. Date:…………………………………  

  1. e) Street decorations – Jubilee flags still need to be removed and stored from the church and the primary  school.  
  2. f) Benches – noted that a £100 donation has been received towards the maintenance for the next 10 years of a  bench at Jenny Brown’s Point in return for placing a memorial message for Mrs E Goodlad. Maintenance of  the plaque and fixings to remain the responsibility of Mr Goodlad.  
  3. g) Defibrillators – 3 currently in operation, Cllr Houghton has approached the Methodist Church as a possible  site for a 4th external unit as it is the closest site to The Cove within range of a mobile signal. It will be  proposed at a committee meeting in September. Cllr Houghton has also written to NWAS following the  trouble locating sticky pads for the defibrillator outside the Gaskell Hall, which has now had to be replaced  and is sitting redundant.  
  4. h) Parking Hollins Lane – inconsiderate parking has caused access issues once again for tractors and milk  tankers at Gibraltar Farm and a permanent no parking line requested. The issue has already been raised with  County as part of the Future Transport Management Plan but to help in the short term, PS Brown suggests  placing cones only on the days where an issue could be anticipated would be more effective than out  permanently for a whole season. Cllrs AGREED to allow Mr J Burrows use of the PC cones, currently stored in  his outhouse.  
  5. i) Emergency plan – Cllr Bennett is due to service the generator and will update the PC should any remedial  works need to be carried out. Following the service and associated works if required, a full test run will be  organised before the winter.  
  6. j) New working group – Cllrs AGREED to the formation of a Zero Carbon Emissions working group lead by Cllr  Fletcher, Cllr Ferguson and Cllr Reed. City Cllr Greenwell also requested to be co-opt.  
  7. Playground Matters – Cllr Bennett circulated a report to Cllrs ahead of the meeting which detailed the following:  
  8. a) Urgent actions taken –none  
  9. b) New issues noted on the Parish Contractor’s weekly inspection reports – Due to the recent hot weather,  shrinkage gaps are appearing in the wet pour soft surfacing in a number of areas. Currently there are no  upstanding edges which might cause trip points, but this will continue to be monitored. Often when rain  returns, the gaps close and provided the surface remains reasonably level, may not require any other action.  
  10. c) Bowling Club – playground users have reportedly been breaking through the boundary hedge and  congregating behind the bowling pavilion and so have requested a more robust fence be fitted. Cllr Bennett  to arrange a meeting with members of the club’s committee to discuss.  
  11. d) Junior multi-unit – a permanent cross board replacement has now been fitted.  
  12. e) Noticeboard – information regarding the playground trust, insurance policy and how to report faults to be  placed in the newly refurbished notice board. Details currently being finalised.  
  13. Finance:  
  14. a) For the monthly check of monies, a bank statement was given to Cllr Ferguson who verified the following  receipt and balance on the Current Account:  
  15. £72,588.62 to be the balance on the Current Account on 27/7/22  
  16. £100.00 donation from Mr Goodlad towards maintenance of memorial bench  
  17. b) The payments to the following accounts were approved and required cheques signed:  i. EDF Energy (toilets) – £16.00 BACS 
  18. EDF Energy (clock) – £23.00 BACS 

iii. J Bennett (reimbursement playground expenses) – £17.01 CHQ:622374 

  1. Great Oaks Tree Services (contractor) – £1,038.00 CHQ:622375 
  2. c) S137 Grant for Music Festival – As Cllr Fletcher could not be in attendance to provide further details, item to  be carried forward to the next meeting. Cllr Greenwell suggested the Silverdale United Charities trust may be  a more appropriate doner. 

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  1. d) Maintenance Grants – to note that the £500 will soon be received from Lancashire County Council for the  Public Rights of Way maintenance grant application made by the Clerk to L. Andersen on 16/07/2021 for the  financial year 2021-2022. A new application has been made by email for 2022-2023 for 2 grants: ROW Local  Delivery Scheme for £500 and the Biodiversity Small Grant Scheme for £300. Both grants are given on the  condition a list of suitable works carried out is provided; this needs to be supplied for 2021 to 2022 but funds  can be carried over to 2022/23.  
  2. e) 2021-22 Annual Returns – to note that the Annual Returns have been made for 2021 to 2022 for the 3  charities for which the PC is Trustee: Silverdale Children’s Playground (521323), Public Watering Places  (500269) and Public Quarries (500270) 
  3. f) 2022 arboricultural inspection – Cllrs AGREED to accept the quote circulated by Cllr Bond from Cumbria Tree  Surveys of £625.00 for a complete survey of all trees at Burton Well wood, Burton Scroggs, Bankwell and  Woodwell as well as the trees on the playground on Cove Rd and trees on the island at end of St John’s Avenue.  
  4. Correspondence – Receipt of the following items of correspondence were noted:  a) South Lakeland District Council weekly planning update (emailed 7/7, 14/7, 21/7)  
  5. b) Lancashire CC consumer alerts (emailed 7/7)  
  6. c) Clerk & Council’s Direct  
  7. d) Lune Valley Annual Report 2022  
  8. e) Flag publication  
  9. f) Lancaster City Council has launched its Lancaster District Community Wellbeing Fund, enabling local groups  to apply for funding between £500 and £10,000 to launch health schemes that directly benefit residents. For  more information and to apply for funding (which closes on August 31,2022), please visit  https://lancastercvs.org.uk/funding-opportunities/ (emailed 13/7)  
  10. g) Morecambe Bay Partnership newsletter (emailed 16/7) 
  11. h) The Rural Bulletin. (Emailed 19/7, 26/7)  
  12. i) Community insurance pre-renewal questionnaire (emailed 26/7) – change wells to watering places as wells  suggest significant depth 
  13. Review of Works for the Coming Month for the Parish Contractor – to clean the railings of the playground  and possibly paint depending on their condition.  
  14. Items for Information:  
  15. a) BT land surrounding the telephone exchange has been cleared  
  16. Suggestions for Future Agenda Items:  
  17. a) Preparations for Remembrance Day  
  18. b) Preparations for Parish Cllr. Elections 2023  
  19. Date and Time of Next Parish Council Meeting – Date of the next ordinary Parish Council meeting is Monday  5th September 2022. Items for the agenda and copies of reports to reach the Clerk by Monday 29th August 2022. 

SILVERDALE PARISH COUNCIL
Councillors are hereby summoned, and members of the public are invited, to attend an Ordinary Silverdale Parish Council Meeting on Monday 1st August 2022 at 7.00pm, at the Institute, Spring Bank, Silverdale; for the purposes of the following Agenda:
Agenda

1. To receive apologies for absence.

2. To receive declarations of Members’ interests relating to any items appearing on the agenda.
• Cllr. Fletcher declares a non-pecuniary interest in item 14c)

3. To approve the Minutes of the Parish Council Meeting held on 4th July 2022.

4. To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda; including coverage of the Action List and Contractor’s job list.

5. To receive a police report if available.

6. To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.

7. To receive a report of any relevant matters from County Councillor Phillippa Williamson.

8. To receive a report of any relevant matters by City Councillor June Greenwell.

9. To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).

10. Planning Matters:
a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25:
• 22/00686/FUL Gibraltar Farmhouse, Lindeth Road. Retrospective application for retention of access track .
• Letter from HPA Chartered Architects, Lancaster, regarding 61 Stankelt Road. To erect a new garden room with integral store in the grounds of 61. The Parish Council owns part of the land which forms the driveway to the existing property.
b) To consider the following Planning Applications:- none.
c) To discuss the ground water flooding issues on Townsfield and what can be done to alleviate the situation. (see report from City Councillor 26/7/22)

11 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25.

12 Working Groups & Streetscape Matters (except Playground)
a) Toilet/Hygiene Matters
• To update on the dog bag issue and decide upon the details of how they will be supplied as raised in Cllr. Ferguson’s email of 26/7/22).
b) To discuss Traffic Spid issues.
• Results and any action which may be required.
• Damage to the Spid.
c) To arrange the Refurb/replacement of notice boards – specifically the one at the Green..
d) Highways/verges/Footpaths
e) Street decorations.
f) Seating. £100 donation received towards the maintenance of the bench at Jenny Browns point for the next 10 years; in return for placing a memorial message “Treasured memories of Elaine Goodlad who loved this peaceful place”; maintenance of plaque and fixings to be Mr Goodlad’s responsibility..
g) Defibrillators. To update on progress towards more in the village.
h) Parking. To discuss problems particularly problems at Hollins Lane.
i) Emergency Plan. To consider having a test run for the Generator and update on any other EP issues.
j) To form a new working group to work on “Zero Carbon Emission’s”

13 Playground
• To receive a report on any urgent actions that have been taken and to consider any other issues raised in either the Lancaster CC quarterly, or Parish weekly inspections.

14 Finance
a) To conduct the monthly check of all money received by the Council and record the current account balance (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member). – none. Current Ac. Balance £

b) To record/authorise payment and sign any cheques for the following accounts:

• EDF Energy, toilets, £28, bacs
• EDF Energy, clock, £23, bacs
• J Bennett, reimbursement for playground expenditure, £17.01, cheque
Awaiting invoices from following contractors:
• Great Oaks Tree Services Ltd., contractor £?
• Iclean (north west) Ltd, toilets, £?
• D Wain,contractor, £?

c) To consider giving a grant for printing and promotion of a proposed music festival. Starting with 2 churches offering use of their organs to 2 talented musicians. Suggest £200 for promotion and tickets. (see emails of 14/7/22 and 16/7/22)

d) The City Council has launched its community health champions project, enabling local groups to apply for between £500 and £10,000 funding to launch health schemes that directly benefit residents. For more information and to apply for funding (which closes on August 31,2022), please visit https://lancastercvs.org.uk/funding-opportunities/ (Emailed 14/7/22)

e) To confirm that a formal application which was made to L Andersen of the County Council for the “Rights of Way” Grant of £500 on 16th July 2021 for 2021 to 2022 by the Clerk will be paid shortly and that a new application has been made by email for 2022 to 2023 for two grants: ROW Local Delivery Scheme £500 and Biodiversity Small Grant Scheme £300. Both of these grants are given on the condition that a list of suitable works done is provide; this needs to be supplied for 2021 to 2022 but funds can be carried over to 2022/23.

f) To note that the Annual Returns have been made for 2021 to 2022 for the three charities for which the Council is Trustee: Silverdale Children’s Playground 521323, Public Watering Places 500269 and Public Quarries 500270.

g) Woodland Matters To authorise the tree inspection of the woodland areas as specified by Aborculturalist “Cumbrian tree Surveys” at a cost of £625. (See email of 11.7.22)

h) A community insurance pre-renewal questionnaire about coverage required. (Emailed 26/7/22)

15 To consider the following items of correspondence received since the last meeting and to determine what, if any action should be taken:
a) SLDC weekly planning update. (Emailed 7/7,14/7, 21/7)
b) County Council Consumer alerts.(Emailed 7/7/22)
c) Clerk & Council’s Direct
d) Lune Valley Annual Report 2022.
e) Flag publication.
f) Morecambe bay Partnership newsletter (Emailed 16/7/22)
g) The Rural Bulletin. (Emailed 19/7/22 & 26/7/22)

16 To review what jobs particularly need to be attended to by the Contractor in the next month.

17 To note any “Items for Information” (no decisions or action permitted)

18 To receive items for consideration for a future agenda.

19 To note that the date of the next meeting is 5th September 2022. Items for the agenda and copies of reports to reach the Clerk before 30th August.

Signed:

Denise Challenor (Mrs)
Clerk to the Council. Tel. 01524 761824