5th January 2012

9917 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 5th January 2012.

9918 Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors H.M.E. (Harriet) Bradfield, A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer and N. (Nigel) Ribbons, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, County Councillor S.M. (Sarah) Fishwick and 5 members of the public.

9919 Apologies for Absence: Councillors P.N. (Paul) Williams (attending a funeral) and A. (Angela) Woods (at work) and City Councillor K. (Kath) Graham.

9920 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
9921 Minutes of the Previous Meeting
The Minutes of the Ordinary Meeting held on Monday, 5th December were approved then signed by the Chairman.

9922 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Clerk referred to: (1)  item 9770, regarding train services, and read a letter from Mr David Morris MP referring to a reply he had received from the Managing Director of Northern Rail; it was noted that Mr Morris has also written to First TransPennine Express.  RESOLVED to invite Mr Morris to a meeting of this Council after he has received a response from First TransPennine Express; (2)  item 9782, regarding drainage to the public toilets, and read an e mail from Lancaster City Council (Lancaster CC) (see correspondence (a) below).  RESOLVED to contact Lancaster CC’s Health and Housing Service regarding the current blockage; (3)  item 9788, regarding the Christmas trees, and reported that she has thanked Mrs Brenda Cropley for providing the electricity for the playground Christmas tree lights and Mr Michael Knight for loaning the lights for the Bleasdale House Christmas tree; (4)  item 9899, regarding the playground, and advised that Mr Knight is still awaiting a copy of the weekly inspection form; (5)  item 9910, regarding the Annual Assembly, and reported that Ms Anne Burrow, a volunteer with the North West Air Ambulance, will be the speaker; (6)  item 9912, regarding the National Trust, and advised that Mr Alan Ferguson (National Trust Ranger (Arnside and Silverdale)) has thanked the Council for the £400 contribution towards the cost of producing the history trail leaflet and the Chairman for all his help and support; (7)  item 9914, regarding the War Memorial Garden trees, and advised that she has thanked Mr Paul Holgate for replacing the dead trees before Remembrance Day.

Councillor Ribbons referred to item 9778, regarding the bark to the aerial slide, and asked if Mr Knight can give a quotation for replacing the ‘underlay’.

The Chairman referred to: (1)  item 9788, regarding the Christmas trees, and asked if Mr Knight can now dispose of the trees; (2)  9913, regarding Burton Well Scroggs, and reported that he has spoken with Mr Alan Ferguson who is happy to advise on the management of the woodland and suggested organising a community working day when the weather improves.

9923 Matters Raised by Members of the Public for Future Consideration
Three residents spoke about dog fouling:
1.  one resident had contacted a Lancaster CC Dog Warden who had suggested that she take photographs and “name and shame” dog owners if they do not clear up after their dogs; she felt that the problem was particularly bad on the Shore and asked for the help of the Parish Council in dealing with it. She said that she understood the Parish Council to have asked the Dog Warden to take down a notice about dog fouling when one was put up in the village but was unsure as to when this had happened;
2.  another resident advised that a petition is to be submitted to Lancaster CC and the support of the Parish Council would be appreciated;
3.  concern was expressed about the amount of dog dirt amongst the vegetation (including fallen leaves from the trees in the grounds of the fire station) along Spring Bank; the resident also explained that, unfortunately, some dog owners have been using her dustbin as a receptacle for disposing of dog excrement. A notice is to be put up by the Institute field asking dog owners not to allow their dogs to foul on the field.

A resident reported that he had not been able to access the 2011 minutes on the Parish Council website for about 6 weeks.

9924 Update from the Community Police Officer
PC Marsh was not present at the meeting and no report was available.

RESOLVED to continue with the same PACT priorities and to ask the police to pay particular attention to inconsiderate, dangerous and illegal parking on Cove Road and Shore Road and to patrol the village to deter anti-social behaviour.

9925 Report from County Councillor Sarah Fishwick
In response to item 9923 above Councillor Fishwick advised that most of the trees in the grounds of the fire station are the subject of Tree Preservation Orders (TPOs). She reported that: (1)  the building works to the library are complete and it is now reopen; users are invited to make suggestions as to how the facilities can be made best use of. Two computers are available with free internet access; (2)  Stankelt Road is flooded (in the area near the 30 mph sign) – the drains are to be dealt with by Highways in the 2011/12 programme of works.

9926 Report from City Councillor Kath Graham
Councillor Graham was not present at the meeting but had reported to the Clerk that no date has yet been set for the Appleby planning application to be presented to the Planning Committee although she understands that the applicant and his agent are meeting with the Planning Officer this week.

9927 Reports on any Meetings Attended by Members, or the Clerk
The Chairman advised that he would report on 2 meetings attended regarding the proposed 20 mph limit for the village under agenda item 17.

9928 Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a)  Ms Eleanor White, Technician, Property Services, Lancaster CC responds to the Council’s e mail to Mr Neil Emery. She explains that the Health and Housing Service (Council Housing) are responsible for the main drainage/ septic tank system. They are currently investigating remedial works and the possibility of relocating the drain to prevent further damage being caused by the trees, however, in the meantime they have confirmed that they will clear any blockages that occur within the main drain. Any costs will be apportioned and recharged to the relevant users of the system as part of the annual service charge from Lancaster CC. Any issues up to and including the connection into the main drain will be the Parish Council’s responsibility;
b)  North West Air Ambulance ask for a donation.  RESOLVED to discuss this at the next meeting of this Council;
c)  AONB write to request a donation enclosing a summary of work.  RESOLVED that the Clerk contact the AONB to ask for details of any works carried out specifically in Silverdale;
d)  Lancashire Civic Carol Service Invitation to Chairman at Blackburn on 29/1/12 at 6.30pm;
e)  Lancaster CC write to explain that they will be charging the Parish Council for the arrangement of any elections which are necessary and are not combined with another election;
f)  Npower explain that their electricity prices will increase on 1/1/2012 and offer a fixed term contract to prevent further fluctuations;
g)  A resident writes regarding the 20 mph speed limit proposals;
h)  Lancaster CC write about the Parish Council’s letter of 5th October regarding the Gibraltar Farm caravan activity. They are investigating the levels of activity and have not yet reached a conclusion;
i)  LALC Newsletter, training programme and Annual Report;
j)  Details of Lancaster CC’s Connect2Buy online facility;
k)  LCR brochure;
l)  NALC supply a copy of the new guide to Planning;
m)  FLAG Newsletter;
n)  Christmas card from Silverdale School.

9929 Planning
(1)  It was noted that the following planning application had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
11/01112/FUL  The Barn, Moss Lane.  Erection of part new wall, and rebuild part wall.  NO PLANNING OBJECTIONS.
(2)  It was noted that the following decision had been advised by Lancaster CC:
TPO No. 494 (2011)  Gibraltar Farm.  Order Confirmed.

9930  Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25(a)  Parish Council Property and Functions
It was noted that:
1.  fence repairs round the public toilets have been carried out by Mr Paul Williams at a cost of £20 for materials;
2.  Mr James Langhorn has obtained a replacement flush mechanism for the gentlemen’s toilet, that this is still under guarantee and the Clerk is waiting for Mr Langhorn to advise on labour costs (if any).
25(b)  Non-Parish Council Property and Functions

9931 Finance
(a)  It was noted that no money had been received by the Council since the last meeting.
(b)  RESOLVED to authorise payment and sign cheques for the following accounts:
Mr P. Williams (toilet cleaning and fence repair)      £195.00  (682)
Mrs L. D. Challenor (salary and expenses)     £1024.08  (683)
Mr M. Knight (Parish and playground contractor)      £311.66  (685)
Gaskell Hall (hall hire – meeting re 20mph)         £24.00  (686)
Mr N. Crowe (Christmas trees)        £120.00  (687)
HM Revenue Tax and Customs        £230.40  (688)
Mrs S. Hayward (salary and expenses)       £463.32  (689)

9932 Bankwell
It was noted that in November Mr Tony Riden had advised that Bankwell was seriously overgrown and suggested that an excavation machine be used; the Clerk has contacted Mr David Brailsford (who has worked at the well before) who would charge £35 an hour (labour plus use of his digger) plus approximately £100 to transport the digger to and from the site.  RESOLVED that the Clerk contact Mr Riden for further advice including the number of hours likely to carry out the work, how to deal with disposing of the resultant debris and whether or not he is able to oversee the work.

9933 Tenders for Grass Cutting, Playground Maintenance and Parish Contractor
It was noted that not all Members had received a copy of the draft contracts.  RESOLVED that the Deputy Clerk send a copy with the minutes and to defer the discussion of the tenders to the next meeting of this Council.

9934 Precept
RESOLVED to sign the 2012/13 precept request for £19,889.

9935 Proposed 20 mph Zone
It was noted that a public meeting had been held in the Gaskell Hall on 13th December to discuss the Lancashire County Council (Lancs. CC) proposals to introduce a 20 mph speed limit in the village with Mr Welsby present on behalf of Lancs. CC; the meeting had been well attended and Mr Welsby had noted the comments made. Following the public meeting the Chairman and Councillor Fishwick had met with Mr Paul Binks, the Officer in charge of the proposed scheme. Mr Binks is to meet with the Chairman again on 19th January following which another public meeting will be held to discuss the revised proposals. It was noted that the current proposals include some ‘buffer’ zones where the speed limit would be set at 30 mph (e.g. Gibraltar Lane and Bottoms Lane) before being reduced to 20 mph.
9936 Tender for the Cleansing of the Public Toilets
RESOLVED to accept the tender document for toilet cleansing from 1st April 2012 with a closing date of 20th February and to advertise the tender immediately.

9937 Items for Information
1.  Councillor Houghton noted that there are problems with blocked drains by Silverdale Station and at the corner of Emesgate Lane and Stankelt Road.
2.  Councillor Mason advised that the entrance to the cemetery is flooded.
3.  The Clerk advised that Mr Knight has reported that the notice board at The Green is in need of replacement.
9938 Suggestions for Future Agenda Items
1.  A donation to the North West Air Ambulance. (All)
2.  The tenders for grass cutting, playground maintenance and Parish Contractor. (All) tenders
3.  The provision of a play area for scooters etc.  (Suggested at the November 2011 meeting.)
4.  The co-option of new Members from time to time to take part in discussions.        (Suggested at the October 2010 meeting.)
5.  War Memorial improvement works. (Suggested at the August 2010 meeting.)

9939 Date of the Next Meeting
It was noted that the date of the next meeting is Monday, 6th February 2012. Items for the agenda to reach the Clerk before Friday, 27th January and copies of reports to reach the Clerk before Monday, 30th January.


Sue D. Hayward
Deputy Clerk to the Council