6th February 2012

9940 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 6th February 2012.

9941 Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors H.M.E. (Harriet) Bradfield, A.J. (Tony) Houghton, K. (Keith) Palmer, N. (Nigel) Ribbons, P.N. (Paul) Williams and A. (Angela) Woods, the Deputy Clerk  –  S.D. (Sue) Hayward, County Councillor S.M. (Sarah) Fishwick, City Councillor K. (Kath) Graham and 4 members of the public.

9942 Apologies for Absence: Councillor S.L. (Shirley) Mason (on holiday), the Clerk  –  L.D. (Denise) Challenor and PC 2866 Tony Marsh.

9943 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
 Councillor Ribbons expressed an interest in agenda item 11 (a) in that the property owner’s company is a client of his employer.
9944 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Thursday, 5th January were approved then signed by the Chairman.

9945 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Chairman referred to: (1)  item 9903, regarding the new properties at Cove House (Cove Orchard), and read a letter he had received from Ms Ann Gegg, a Trustee of the Abbeyfield scheme: “…We note the issue raised on the above [Cove Orchard] by Councillor Fishwick and would like to clarify the position re the 106 Planning Agreement which states that those owning/ renting properties should be ‘65 or over or, if a couple, with a minimum combined age of 120′. There are also arrangements to ensure that local people (Silverdale, the Yealands and Warton) and their relatives get the first opportunity for purchasing/renting. There is no necessity for anyone to have services from Cove House although Abbeyfield will be offering a range of support services, such as help with cleaning or shopping, or having someone to call each day if wanted.”; (2)  item 9935, regarding the proposed 20 mph zone, and advised that he had attended a meeting with Councillor Fishwick, PC Mark Proctor (the Traffic Manager for the Police’s Northern Division), Mr Paul Binks (the Road and Transport Safety Manager) and Mr John McKeever (Environmental Services). A public meeting is to be held to discuss the revised proposals at 6.00pm on Thursday, 9th February in the Gaskell Hall.

9946 Matters Raised by Members of the Public for Future Consideration
 One resident spoke about Cove House/ Cove Orchard:
 1.  She clarified the position regarding any care service provision for the residents of Cove Orchard – residents can choose to have care provided by another agency/person (e.g. a relative) rather than Cove House should they so wish.
 2.  £150,000 has been allocated to Cove House to enable the provision of more respite care and towards the upgrading of the en suite showers to wet rooms.
 3.  The Trustees would appreciate the opportunity to present a report at the Annual Parish Meeting every year.

 Two residents spoke about problems with dogs:
 1.  One asked what this Council can do to promote responsible dog ownership; she expressed her concern at dogs roaming free in the fields (particularly during lambing time) and the amount of dog fouling taking place on and around the footpath on The Lots;
 2.  One referred to the Clean Neighbourhoods and Environment Act and the application of Dog Control Orders.

9947 Update from the Community Police Officer
 PC Marsh was not present at the meeting but his written report was read out by the Chairman: (1)  since the start of December 2011 there have been 30 incidents reported in the Silverdale area 4 of which have been recorded as crimes – the theft of top stones from Cold Well Lane, the theft of milk from Stankelt Road, the theft of a plastic bollard and rope from Cove Road (this property has been recovered) and criminal damage at Silverdale Golf Club; (2)  at the beginning of January the officers of Carnforth Neighbourhood Policing Team carried out a night-time operation targeting crime in the rural areas and criminals travelling through those areas. Four arrests were made and a number of vehicles stopped and searched; (3)  in relation to the PACT priorities the police have continued to patrol the village regularly with particular attention being paid to Cove Road and Shore Road.

 Further, PC Marsh noted that he is aware that the lack of a police representative at the parish council meetings is of concern to some Members and explained that he currently covers around 9 other parishes in addition to performing other duties. On occasion, workload or deployments elsewhere mean that he is unable to attend. RESOLVED to raise the issue of police attendance with senior officers at the Annual Parish Meeting.

9948 Report from County Councillor Sarah Fishwick
 Councillor Fishwick reported that: (1)  the Lancashire County Council (Lancs. CC) budget meeting is to be held next week; (2)  98% of the county is to be covered by high-speed broadband; (3)  there is a problem with flooding at the bottom of Clevelands Avenue.

9949 Report from City Councillor Kath Graham
 Councillor Graham reported that: (1)  she had received a report that a tractor hauling a slurry tanker had sprayed slurry onto the highway from the field; (2)  issues regarding planning permission for the extension at The Parrock are still ongoing.

9950 Reports on any Meetings Attended by Members, or the Clerk
 1.  Lancaster Area Committee
 The Chairman reported that he had attended the area meeting of local parish councils.

9951 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a)  Lancs. CC write about the proposed 20 mph speed limit for various roads in Silverdale. Due to objections received, the matter will be referred to the Cabinet Member for Highways;
 b)  Minutes of the 21st AGM of the Lune Valley Rural Housing Association together with Annual Report;
 c)  LALC supply Minutes of the 229th meeting of the Lancaster Area Committee and a copy of the report: Lancaster District Committee on 3-tier Forum;
 d)  LALC invite this Council to nominate their Chairman to have the chance to go to Her Majesty the Queen’s Garden Party on 29th May 2012 in recognition of past service.  It was noted that the Clerk has submitted Councillor Bond’s name to be entered into the draw;
 e)  NALC suggest that a Beacon be lit for the Queen’s Jubilee and offers to provide the lighting time and record the information relating to Beacons in a book which will be given to Her Majesty the Queen.  RESOLVED not to participate in this;
 f)  NALC inform the Council of the new regulations proposed regarding Gratuities for  Officers (emailed 9/1/12).  It was noted that the Clerk is awaiting clarification on this;
 g)  The Lancashire Playing Fields Association request an Annual Subscription of £15 or more.  RESOLVED not to subscribe this year;
 h)  A resident writes about building material having been left on Lindeth Road for at least 2 years and wonders if this Council can do anything to enforce its removal.  RESOLVED to refer this matter to Lancs. CC;
 i)  Lancaster City Council (Lancaster CC) write about playground inspections.  They are willing to inspect 4 times a year and will provide £100 per annum for any repair requested (out of those highlighted by their inspector).  RESOLVED to accept Lancaster CC’s offer and to consider asking Lancaster CC also to carry out repairs in excess of £100 in future with this Council paying the difference;
 j)  Clerk and Council’s Direct publication and suppliers guide;
 k)  NALC’s booklet entitled “How to shape where you live: a guide to neighbourhood planning”;
 l)  Mr David Morris MP responds to this Council’s letter regarding train services.

9952 Planning
 (1)  It was noted that the following planning application had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
 11/01176/REM Orchard View, Cove Lane. Reserved matters application for the erection of 2 semi-detached dwellings and a private drainage plant.  NO PLANNING OBJECTIONS.
 (2)  It was noted that the following decisions had been advised by Lancaster CC:
 Tree Preservation Order 495(2011) confirmed on the single mature beech tree growing close to the eastern boundary of the former Royal Hotel car park, Emesgate Lane.
 Tree Preservation Order 497(2012) will be on a provisional basis, relating to one oak tree at Cove Lea, Cove Lane. 

9953 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 It was noted that:
 (1)  Mr Arthur Graves had been instructed to unblock the toilets (the blockage having occurred in this Council’s area of jurisdiction) at a cost of £60; it was further noted that
 Lancaster CC’s Health & Housing Service has been twice to the remaining area.  RESOLVED that the Clerk contact Lancaster CC regarding the recurring problems with blockages and to query responsibility for the blockages in this Council’s area of jurisdiction which emanate from problems in Lancaster CC’s area;
 (2)  Mr Michael Knight has been asked for the measurements and a price for the replacement of the wood for the slide complex in the playground.
 25(b)  Non-Parish Council Property and Functions

9954 Tenders for Grass Cutting, Playground Maintenance and Parish Contractor
 Members considered the content of the document inviting tenders to be submitted for maintenance of the village areas from 18/5/12 and various amendments were noted.  RESOLVED that the Deputy Clerk amend the document then advertise for tenders; further RESOLVED to continue with the present arrangement whereby contractors are appointed for a period of one year.

9955 Finance
 (a)  Councillor Woods conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipt: £85.74 – Wayleaves (Electricity North West (rent for having electricity pylons on Council land)).
 (b)  RESOLVED to authorise payment and sign cheques for the following accounts:
 Mr M. Knight (parish contractor)     £351.66  (690)
 Mr P. Williams (toilet cleaning)     £175.00  (691)
 SELRAP (subscription)        £10.00  (692)
 British Gas Business (clock electricity)      £46.21  (693)
 (c)  RESOLVED to receive the quarterly financial statement of accounts.

9956 Internal Audit
 RESOLVED to approach Mrs Jean Colwell regarding the internal auditing of the accounts and to authorise the payment of £100 for this.

9957 Jubilee Celebrations
 RESOLVED that this Council should not itself organise any celebrations; it was noted that there have been a number of proposals for celebrating in the village and this Council is happy to support these.

9958 AONB
 Members considered the report of work done by the AONB in Silverdale and RESOLVED to donate £700 under Section 137 (Local Government Act, 1972).

9959 North West Air Ambulance
 RESOLVED to donate £200 to the North West Air Ambulance under Section 137.

9960 Bankwell
 RESOLVED to instruct Mr David Brailsford to clear Bankwell as soon as possible (before mid-February) at a cost of £390 + VAT.

9961 Items for Information
 1.  The Chairman reported that he had been informed by a resident that United Utilities have no plans for a first time sewerage scheme in Silverdale before 2015.

9962 Suggestions for Future Agenda Items
 1.  Responsible dog ownership.  (Councillor Bradfield)
 2.  The provision of a play area for scooters etc.  (Suggested at the November 2011 meeting.)
 3.  The co-option of new Members from time to time to take part in discussions.        (Suggested at the October 2010 meeting.)
 4.  War Memorial improvement works. (Suggested at the August 2010 meeting.)

9963 Date of the Next Meeting
 It was noted that the date of the next meeting is Monday, 5th March 2012. Items for the agenda to reach the Clerk before Friday, 24th February and copies of reports to reach the Clerk before Monday, 27th February.


 Sue D. Hayward
 Deputy Clerk to the Council