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6th October 2003

Prior to the commencement of the meeting, Members welcomed PC 1283 Roger Brooksbank, who has taken up the appointment of Community Police Officer.

7436 Minutes: of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday 6th October 2003.

7437 Present: Chairman – Councillor C.J. (John) Eden, Councillors A.W. (Arthur) Graves , J. (June) Greenwell, R.M. (Ralph) Henderson, A.J. (Tony) Houghton, the Clerk – P.G. (Peter) Challenor, and PC 1283 Roger Brooksbank.

7438 Apologies for Absence: Councillors J. (John) Burrow, T.B. (Bernard) Fryer, P.(Peter) Roberts, County & District Councillor S.M. (Sarah) Fishwick.

7439 Minutes of the Previous Meeting

The Minutes of the Ordinary Meeting, held on 1st September 2003 were approved, and then signed by the Chairman.

7440 Public Participation

There were no members of the public present.

7441 Matters arising from the Minutes of previous meetings:

7434(2) Items for Information: A comment had been made that the cars, reported to be turning round on Slackwood Brow, were probably driven by people seeking the RSPB, but who had been uncertain as to the route from the junction with New Road. It was therefore suggested that a confirmatory direction sign be erected at the junction.

7420(7) Items for Information: Councillor Henderson repeated his concern about horse-riders not wearing conspicuous clothing, and asked for more publicity about the matter.

7426 Public Participation: Councillor Houghton stated that he had become concerned about the manner in which proceedings of meetings are recorded in the Minutes, particularly the naming of Councillors. He had been advised by Mr Len Watson, the Training Officer and Legal Advisor to LAPTC, that Councillors should not be named in the text of the Minutes. Furthermore, any Clerk who included names would fail the AQA assessment, which in turn would lead to a Council’s application for “Quality Status” being rejected. He recommended that procedures be reviewed. Whilst the Clerk considered the information supplied to Councillor Houghton to be erroneous, he undertook to make further enquiries and report back to the next meeting.

7442 Update from Community Police Officer, PC 1283 Roger Brooksbank.

PC Brooksbank gave brief details of his previous Police service and indicated that he was very happy to have been appointed to his new post. Statistics indicate that Silverdale has been free of crime for the past month. However, they also indicate that burglaries tend to increase once the clocks go back, and he has therefore arranged for an enhancement of Police presence, in the area, during the coming months. He stated that members of the public are welcome to contact him on his mobile phone: 07775-977887, but emphasised that all emergency calls should be made via 999.

7443 Report from City & County Councillor Sarah Fishwick.

Councillor Fishwick was unable to attend the meeting and did not submit a report.

7444 Reports on Meetings

(a) AONB Executive Committee. The Chairman presented a report from the meeting held on 3rd October. The meeting had opened with a presentation by Mr Tony Riden, of the AONB Unit.

The main item had been a discussion on the first draft of the AONB Management Plan. After receipt of recommendations, the document will be revised and a second draft will be produced. Both the first and second drafts will be placed on the AONB web site.

It was also agreed that only matters which affect the general policies of the AONB will be considered by the Planning Sub-Committee.

(b) Silverdale Sports and Recreation Development Committee. Councillor Houghton reported that he had recently attended a meeting of the Committee. During the meeting he gained the impression that there now exists an impasse between the Committee and that of the Silverdale Institute.

(c) Action for Silverdale Children Committee. Councillor Greenwell reported that she had recently attended a meeting of ASC and was very impressed with the progress that they have made. They now need to know how to schedule their requests for grant-aid, and this may be affected by a definition of the legal status of the Playground. The Clerk advised that he was persisting with enquiries about the existence of a Deed of Trust, as required by the Conveyance of 1962. If, by November, there is no indication of a Deed having been executed, the Clerk will consult the Charity Commission, with a view to drawing-up a draft Deed. The contents of the Deed may well be pertinent to the manner in which ASC submits applications for grant aid.

(d) “20mph” and other Road Safety Measures. Councillor Henderson reported that he had attended a meeting at County Hall, Preston, on October 3rd, covering (1) policy development for 20mph speed restrictions (possibly lowering the default speed limit from 30mph), (2) ‘Safe’ routes to School, and (3) Community Speed Watch schemes. Following the meeting he had raised the subject of the anticipated 20mph speed limit for Emesgate Lane and gained the impression that there was a need for a reminder to be sent to the appropriate department (which the Clerk will do).

7445 Parish Plan

Councillor Greenwell advised that (a) members of the Parish Council had all been supplied with copies of the final draft, (b) representatives of all the Action Groups had been consulted about the need for revisions to the draft, and (c) the finalised Plan is being sent to the printers this week. In addition to the full Plan, a Summary leaflet has been prepared and, once printed, copies will be distributed to every household within the Parish. There is however a need to decide how this can be best achieved.

7446 Parish Plan Development Group.

It is recognised that there is a need to establish a working group, in order to ensure that the aims outlined in the Parish Plan are progressed, wherever, and whenever, possible. The Clerk presented a draft Constitution for consideration. Several amendments were proposed and agreed. Once the document has been re-typed, it will be presented to the next meeting for formal confirmation. It was however agreed that there is a need to set-up the Group immediately, and it was therefore RESOLVED that the Silverdale Parish Plan Development Group be formally constituted with immediate effect.

7447 Planning

(1) The following applications were considered and commented upon at the meeting:

03/01169/FUL – 18 Stankelt Road – erection of decking to form balcony with kitchen/diner, lounge and bedroom below and new bay window, all to the rear: Although the Council has some sympathy with the desire to improve the appearance of this property, they do however OBJECT to the Application on the grounds that the design is unneighbourly and inappropriate for this location.

03/01208/FUL – 8 Wallings Lane – demolition of existing outbuilding and erection of a conservatory and extension to first floor bedroom: NO OBJECTIONS.

03/01220/FUL – land at the rear of Knowe Hill Farmhouse, Shore Road – creation of new access road from Shore Road to housing development. NO OBJECTIONS, however the Council would strongly recommend that the walls be taken all along the access roadway and be constructed of local limestone. Members would also ask that the pavement outside the front of the Farmhouse, should be designed and constructed in a manner which is ‘sympathetic’ to the appearance of this important listed building. Members also consider that the submitted plan shows the new house, in Shore Road, to be incorrectly located. It is noted that there is to be a traffic-calming ramp at the entrance to the new road, and it is recommended that this be constructed in conspicuous materials.

(2) The following decision, notified by Lancaster City Council, was noted:

03/00852/CU – The Parrock, Shore Road – change of use and conversion of outbuilding into dwelling with attached garage and studio, alteration of existing access: REFUSED.

7448 Urgent action taken in accordance with Standing Order 25 (other than Planning).

The Clerk reported that it had not been necessary to take an urgent action since the last meeting.

7449 Correspondence

9 items of correspondence have been received since the last meeting, and were tabled for the information of members. The following item was noted for future reference:

A letter has been received from the Charity Commission, confirming that the Commission has no record of a Deed of Trust having been executed for the Silverdale Children’s Playground.
7450 Amendment of Standing Orders.

(a) RESOLVED that the word “Other” in Standing Order 3 be replaced by the word “Ordinary”.

(b) RESOLVED that the wording of Standing Order 25 be replaced by the following:

Urgent matters arising between ordinary meetings of the Council shall be considered by the Chairman and at least two other members (one of which shall, if possible, be the Vice-Chairman), and recommendations made to the Proper Officer of the Council. The Proper Officer shall have regard to these recommendations, and make the appropriate decision(s), on the basis of authority, which is hereby delegated in accordance with Section 101 of the Local Government Act 1972. The Proper Officer shall report details of the decision(s) made to the next Ordinary Meeting of the Council. In the case of an emergency, where it is not practical, or appropriate, to comply with the foregoing procedure, the Proper Officer may make a decision on behalf of the Council, in accordance with powers similarly delegated, but will seek to obtain retrospective approval, as soon as is reasonably possible.

7451 Annual Audit 2002-2003.

(a) It was noted that the Audit for 2002-2003 has been completed and that the External Auditor did not have any comments to make.

(b) Payment of the audit fee of £120 + vat to HLB AV Audit plc was authorised.

7452 Memorandum of Agreement.

Discussion of the Memorandum of Agreement, reported to have been requested by the AONB, was deferred, as the appropriate documentation has not been received.

7453 Christmas Tree

RESOLVED that it is the wish of this Council to provide an illuminated Christmas Tree, within the grounds of Bleasdale House (Day School), subject to agreement by the School Governors. The Chairman is authorised to purchase an appropriate tree, subject to agreement under Standing Order 25.

The Chairman announced that he has received a letter from the Silverdale Horticultural and Gardening Society offering to finance the purchase of decorative lighting for the Christmas Tree, up to the value of £100, in the hope that there is agreement for the tree to be erected within the grounds of Bleasdale House School. It was unanimously agreed that this very generous offer be accepted and that a letter of warm thanks be sent to the Society.

7454 Donation to Silverdale Institute.

The Institute has requested that the Council consider making a donation towards the cost of re-building the section of wall that cannot be included in the Limestone Heritage scheme. This request can only be considered if the Institute is able to demonstrate that rebuilding of the wall will be “of benefit to, or in the interests of, the community, or a significant part thereof”. The Clerk will write to the Institute to request an appropriate submission together with a formal estimate of costs.

7455 Half-year Financial Report.

(a) The Clerk presented a half-year’s report on Receipts & Payments set against the Annual Budget. Overall the report indicated that the Council’s financial position is healthy and there should be no difficulty in meeting the remaining commitments, for the current financial year, out of existing funds. The report was accepted.

(b) The meeting of the Internal Audit Committee, scheduled to precede this evening’s meeting, was found to be inquorate. The Meeting was therefore adjourned until 7.00pm on November 3rd 2003.

7456 Playground.

(a) The annual safety inspection, together with a one-off risk assessment, has been completed by RoSPA. It was agreed that this would be referred to the Parish Plan Development Group, so that the views of ASC can be taken into account, when determining what action should be taken in respect of individual items of equipment.

(b) It is already known that the plans being developed by ASC are intended to incorporate the swing set, which was recently reinstalled in a new location, but has not yet been fitted with seats (because an approved impact-absorbing surface has not been provided). Advice has been taken, and it was concluded that the ideal long-term solution would be to have a “Wetpour” surface installed. As this is to be provided and installed by the sole manufacturer, it was not appropriate to seek competitive tenders, on this occasion. RESOLVED that a “Wetpour” impact-absorbing surface be provided and installed by RTC Safety Surfaces, of Burnley, at a quoted price of £4348 + vat.

7457 AONB half-yearly report of non-statutory work.

At the request of Silverdale and Arnside Parish Councils, a report has been compiled by the AONB Unit, setting out the work undertaken by, or under the supervision of, Mr Tony Riden, and being work which is not related to any statutory duties, or powers, of any other body. The report was received just before the meeting, and Members asked that copies be sent to them before the next meeting, so that they may have time to study the contents. The report will be used to assess the benefit to the community of the work done by Mr Riden, and colleagues, so that a donation, commensurate with the value, can be made under Section 137 of the Local Government Act 1972.

7458 Keeping of a large number of dogs at premises in Lindeth Road.

In view of the publicity given to the recent action by the RSPCA and the Environmental Health Department of Lancaster City Council, Members wished to make it known that Silverdale Parish Council has made several representations to the EH Dept, over the years, since the early 1990’s, but the City Council had been unable to take action. It was agreed that the Clerk should write to the RSPCA to ascertain how this Council should go about getting action, should a similar situation arise in the future.

7459 Accounts for Payment

Cheques for the following accounts were signed:

R. Mason (printing of draft Parish Plan) £ 22.75 (026)

HLB AV Audit (External Audit fee for 2002-2003) £141.00 (027)

RBL Poppy Appeal (wreath for Remembrance Sunday) £ 25.00 (028)

British Gas Trading Ltd (electricity for Clock) £109.06 (029)

Playground Management Ltd (RoSPA Playground Inspection) £ 94.00 (030)

7460 Arrangements for Remembrance Sunday.

The Chairman reported that all necessary arrangements had been made for the Church Service and service of Remembrance at the War Memorial. A wreath has been purchased and a donation of £25 will be sent to the Royal British Legion. A donation of £20 will be given to the bugler. Both donations are included in the current budget and are made under Section 137 of the Local Government Act 1972.

7461 Items for Information

(1) It was reported that Mr Philip Hargreaves has now attended to the maintenance work required on 28 public seats.

(2) Concern was expressed about the state of a field at Bottoms Barns, and it was felt that there was a need for grazing.

7462 Date of Next Meeting – Monday November 3rd 2003.

Peter G. Challenor

Clerk to the Council

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