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3rd November 2003

Prior to the commencement of business, the meeting was addressed by Mr David Askew, Manager of the AONB Limestone Heritage Project. This was followed by a short ‘questions & answers’ session.

7469 Minutes: of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday 3rd November 2003.

7470 Present:, Councillors J. (John) Burrow, A.W. (Arthur) Graves , J. (June) Greenwell, R.M. (Ralph) Henderson, A.J. (Tony) Houghton, P.(Peter) Roberts, the Clerk – P.G. (Peter) Challenor, PC 1283 Roger Brooksbank and one member of the public. In the absence of the Chairman, the Chair was taken by the Vice-Chairman – Councillor Roberts.

7471 Apologies for Absence: Chairman – Councillor C.J. (John) Eden, Councillor T.B. (Bernard) Fryer, County & District Councillor S.M. (Sarah) Fishwick.

7472 Minutes of the Previous Meeting

The Minutes of the Ordinary Meeting, held on 6th October 2003 were approved, and then signed by the Chairman.

7473 Public Participation

The member of the public did not wish to address the Council.

7474 Matters arising from the Minutes of previous meetings:

7441 Matters Arising (7426 Public Participation) : The Clerk confirmed that he had contacted LAPTC, who had then referred the query to the Training Development Officer for the National Training Strategy. It was confirmed that it is acceptable to include the names of councillors within the text of Parish Council Minutes, although a full verbatim report of who said what is not acceptable. Councillor Houghton had been given incorrect information by the legal advisor to LAPTC, but this was supplied on the basis of an incorrect statement made at a National meeting of the Training Strategy.

7475 Update from Community Police Officer, PC 1283 Roger Brooksbank.

PC Brooksbank gave a report, based upon Police statistics, indicating that there had been a quiet month, with just one burglary, one theft and one case of malicious damage. Members queried the fact that the Police statistics made no mention of the incident in which a car drove onto the railway line, adjacent to Silverdale Level Crossing, even though there had a been a large Police attendance. PC Brooksbank was asked to look into the matter and report back to the next meeting. It was noted that extra Police officers have been drafted into the area, as promised in Minute 7442

7476 Report from City & County Councillor Sarah Fishwick.

Councillor Fishwick was unable to attend the meeting and did not submit a report.

7477 Reports on Meetings

(a) Silverdale Lifelong Learning Centre. Councillor Henderson reported that he had attended a ‘launch meeting’ on September 16th, and had been very impressed by the attendance and presentation.

(b) Silverdale Sports and Recreation Development Committee. Councillor Houghton reported that he had recently attended a meeting of the Committee. He reported that the Committee feel that they are unable to make any progress with their approaches to the Silverdale Institute and were therefore turning their attention to the grounds of the school, or the Cove Road playing field. Members felt that there should still be some discussion with the Institute, and the Clerk was therefore asked to write and suggest an informal meeting, between Members of the Parish Council and members of the Institute Management Committee.

(c) Village Centre Action Group. Councillor Greenwell reported that she had recently attended a meeting of the Group, and had noted that a shopping survey has been completed. The Group is now looking at possible mechanisms for producing a Design Statement, and is obtaining estimates for the cost of such a project. Councillor Greenwell is of the opinion that AONBs are empowered to provide funding for such matters, and the local Manager will therefore be approached. It was also suggested that enquiries should be made about the “Doorstep Green” scheme.

7478 Parish Plan

(a) The completed Plan has been printed and copies were circulated to Members, with the agenda. RESOLVED that the Silverdale Parish Plan be formally accepted, and approved by this Council.

(b) The Silverdale Neighbourhood Watch group has kindly offered to distribute copies of the Parish Plan Summary to all households within the Parish. RESOLVED that this kind offer be gratefully accepted. Copies of the full Plan will be distributed by Councillor Greenwell and the Clerk.

(c) RESOLVED that Lancaster City Council be formally asked to adopt the Parish Plan as a Supplementary Planning Guide.

(d) RESOLVED that the amended draft Constitution of the Parish Plan Development Group, as appended to these Minutes, be approved and adopted by this Council.

7479 Planning

(1) The following applications were considered and commented upon at the meeting:

03/01301/CU – Workshop to Eaves Croft, Elmslack Lane – change of use and conversion of joiners workshop to dwelling and erect extension: OBJECTIONS on the grounds that the Application (as distinct from the proposal) does not provide sufficient, or appropriate, information for the Members of this Council to be able to make an informed decision.

03/01306/CU – The Parrock, Shore Road – change of use and conversion of existing outbuildings to holiday cottages, with garage and studio, and creation of new access: OBJECTIONS on the grounds that the creation of a doorway adjacent to the pavement will encourage the parking of cars at a dangerous point on the public highway.

03/01284/FUL – 43 Emesgate Lane – construction of a dormer to the rear: NO OBJECTIONS.

03/01322/REM – Blue Hills Cottage, Spring Bank – reserved matters application for the erection of a detached house: NO OBJECTIONS.

(2) The following decisions, notified by Lancaster City Council, were noted:

03/01208/FUL – 8 Wallings Lane – demolition of existing outbuilding and erection of a conservatory, and extension to first floor bedroom: GRANTED

03/01024/FUL – 11 Cove Road – erection of extension to side and rear, and a detached garage: GRANTED

03/01065/FUL – 12 Clevelands Avenue – demolish existing conservatory and erection of new conservatory: GRANTED.

7480 Urgent action taken in accordance with Standing Order 25 (other than Planning).

The Clerk reported that, having obtained approval from three Members, without dissension, he had authorised the AONB Unit to undertake annual management work at Bank Well and Woodwell, at a charge of £148.63 inclusive of vat.

7481 Correspondence

21 items of correspondence have been received since the last meeting, and were tabled for the information of members. The following items are to be dealt with as specified:

(1) Pursuant to Minute 7458, a letter was sent to the RSPCA, and the reply indicated that any person, or organisation, having concern about ‘cruelty’ to animals should telephone 08705-555999. On receipt of details, the RSPCA telephone controller will assess whether it might be a case of cruelty to the animal(s) concerned, in which case an Inspector/Animal Collection Officer will attend. In the case of a nuisance caused by the keeping of animals, but not involving cruelty, the complainant would be referred to the appropriate agency/authority, eg Environmental Health.

(2) Following the Parish Council’s complaint to the Strategic Rail Authority, concerning the recurring failures of Silverdale Level Crossing, the matter was investigated by HM Inspector of Health & Safety (Railways Inspectorate). A letter has been received which outlines the considerable maintenance work, which has been carried out since the start of the Inspector’s investigation. Furthermore, it has now been decided to bring forward the schedule for replacement of the whole of the crossing installation, with the assurance that it will be undertaken during the 2005/6 work year. The Clerk has already verbally informed the Inspector that this information will be included in the Parish Council Minutes, for future reference.

7482 Draft Part 1 Budget for 2004-2005 and Parish Precept.

The Clerk had previously distributed copies of a draft budget for consideration. Recognising that the cost of the Parish Lengthswoman is a significant addition to the expenditure of the Council, the Clerk had suggested cuts to other anticipated expenses. After considerable debate, it was agreed that the suggested cuts would be unwise, and that the additional cost of employing the Parish Lengthswoman should be added to the budget, without compensation. The Clerk will revise the draft budget accordingly, and submit it for confirmation at the next meeting.

7483 Trees at Burton Well Lane

The Chairman (Cllr Eden) had suggested that Members consider the need for felling of several trees at Burton Well Lane. In his absence, it was decided to defer this item.

7484 Deed of Trust for the Silverdale Children’s Playground.

The Clerk reported that enquiries have failed to reveal the existence of a Deed of Trust, for the Silverdale Children’s Playground.

RESOLVED that the Clerk be authorised to liaise with the Charity Commission, in order to compile a draft Deed for consideration by this Council.

7485 Wall at Silverdale Institute.

The Clerk read out a letter, which has been received from the Institute, in response to the letter of enquiry, sent in accordance with Minute 7454. Members are not satisfied that the contents of the response provide sufficient grounds for believing that a donation would be “in the interests of the community”, or “to the benefit of the community”. It was agreed that this matter could be discussed further at the meeting suggested in Minute 7477(b)

7486 Donations to the AONB

The three sub-items, set out in the agenda, were considered jointly, and matters were discussed at length. Members are very happy to support the work of those members of the Unit who continue to work, with the volunteers, on projects previously undertaken by the Countryside Management Service. There are however doubts about the legality of making donations to assist the work of another statutory authority, unless this is in accordance with Section 137(2) of the Local Government Act 1972. RESOLVED that the Clerk will seek to discuss the matter with Mr Ian Henderson, and that the question of any further donations be deferred, pending the outcome of the discussions.

7487 Accounts for Payment

Cheques for the following accounts were signed:

Mrs J. Greenwell (design work for Parish Plan) £ 90.00 (031)

Mr Nick Simpson (grass cutting – St.John’s Avenue) £435.00 (032)

Mr P.G. Challenor (salary and expenses) £744.76 (033)

7488 Items for Information

(1) The Clerk advised that the Lancaster Guardian has decided to discontinue accepting items relating to Silverdale Parish Council, submitted by the Silverdale Correspondents (Mr & Mrs May). Appropriate items will be included by regular editorial staff, based on Council Minutes. The Clerk has already written to the Guardian, asking that this decision be revoked, but has not yet had a response. Members agreed that this decision represents a retrograde step.

(2) The Clerk had been asked, by the AONB, to draw the attention of Members to the possible influx of cocklers and the closure notices displayed by South Lakeland District Council. Members were already aware of the ‘threat’.

(3) Councillor Graves mentioned a problem which had occurred when a resident complained about vegetation being dumped by the Parish Lengthswoman. The Clerk advised that the problem had already been attended to.

(4) Councillor Henderson, drew attention to the occurrences of horse-riders riding their horses along tarmacked footpaths, and asked that they be discouraged from doing so.

(5) A report has been received of a member of the public being accosted by a golfer, whilst walking across the Golf Course on Footpath 41. The golfer is alleged to have said that the footpath was closed, but this Council is not aware of a Closure Order having been made. It is therefore assumed that the footpath remains open.

(6) Councillor Greenwell announced that the first meeting of the Parish Plan Development Group would be held immediately after the closure of the Council meeting, in order to elect a Chairman and Vice-Chairman.

7489 Date of Next Meeting – Monday December 1st 2003.

Peter G. Challenor

Clerk to the Council


Constitution for Parish Plan Development Group

1. The objects of the Group are to promote the development, and implementation of recommendations contained in the Silverdale Parish Plan, and more specifically:

– to work with Action Group leaders, in order to achieve the aims set out in the Silverdale Parish Plan

– to report progress to the Parish Council

– to make recommendations to the Parish Council, if there is a perceived need for public consultation..

2. All Members of Silverdale Parish Council are automatically members of the Group.

3. A Chairman, and a Vice-Chairman, shall be elected at the first meeting of the Group, and thereafter annually, at the first meeting following the Annual Parish Council Meeting.

4. A member of the Group shall be nominated to compile a report of progress (not necessarily in the form of Minutes) and/or a report of recommendations to the Parish Council.

5. The Group shall not constitute a formal committee of the Parish Council, and the rules applying to the Group shall not include the requirement for public notice of meetings.

6. The Group may co-opt other persons, either for specific references or meetings, or in an ongoing capacity.

7. Meetings of the Group may be called for specific topics, or subject areas, or for matters concerning the general development of the Parish Plan.

8. Voting shall be by way of a show of hands only. In the event of a ‘split decision’, the records shall include a numerical indication of the balance of voting of Parish Council Members.

9. The Group does not have any powers delegated from the Parish Council.

10. In the event that the Group should recommend the implementation of any matter which is deemed to be urgent, the Proper Officer of the Council may be requested to make a decision, in accordance with Standing Order 25, except that the reference to “the Chairman”, in the Order, shall be taken to mean the Chairman of the Group, or the person acting as Chairman for the duration of the matter recommended.

11. Any costs incurred by the Group are subject to the approval of the Council, except that any expenses allowed for in the annual budget of the Council are deemed to have been approved under the Council’s Financial Regulations.

Approved and adopted 3rd November 2003.

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