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2003/12/01

1st December 2003

7490 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday 1st December 2003.

7491 Present: Councillors T.B. (Bernard) Fryer, J. (June) Greenwell, R.M. (Ralph) Henderson, A.J. (Tony) Houghton, P.(Peter) Roberts, the Clerk – P.G. (Peter) Challenor, and eight members of the public. In the absence of the Chairman, the Chair was taken by the Vice-Chairman – Councillor Roberts.

7492 Apologies for Absence: Chairman – Councillor C.J. (John) Eden, Councillor J. (John) Burrow , A.W. (Arthur) Graves, County & District Councillor S.M. (Sarah) Fishwick, and PC 1283 Roger Brooksbank.

7493 Minutes of the Previous Meetings

The Minutes of the Silverdale Parish Council Internal Audit Committee were approved by those members of the Committee who were present and then signed by the Chairman of the Committee, Councillor Houghton.

Members of the Council then noted the contents of the Minutes of the Committee.

The Minutes of the Ordinary Meeting, held on 3rd November 2003 were amended at Minute 7477(b) by the substitution of the word “much” in place of the word “any”, in the third line. The Minutes were then approved, and signed by the Chairman of the meeting.

7494 Public Participation

(1) One person spoke on behalf of several people present, expressing disgust at the description of the Playing Field contained in the Parish Plan, and expressing opposition to the suggestion that a tennis court, and other facilities be constructed on the Playing Field.

(2) One person read out a statement of complaint about the attitude and conduct of the Clerk, inaccuracies in the Minutes, and failure to respond to a letter from some twelve months earlier.

(3) One person drew the attention of the Council to the ‘prunings’ remaining at Burton Well Scroggs, some five weeks after the work of the Parish Lengthswoman.

7495 Matters arising from the Minutes of previous meetings:

7242/7391(5): Councillor Fryer reported that the additional street light requested for Lindeth Close has still not been provided. The Clerk will send a further reminder.

7483: The Vice-Chairman confirmed that there is a need for some trees to be pruned at Burton Well. The Clerk will ensure that the Parish Lengthswoman is notified.

7441/7426 : Councillor Houghton had noted a recommendation by LAPTC that Minutes be headed “un-confirmed”, until such time as they are actually confirmed (at the following Ordinary meeting). This suggestion will be implemented.

7496 Update from Community Police Officer, PC 1283 Roger Brooksbank.

PC Brooksbank was unable to attend the meeting and did not submit a report.

7497 Report from City & County Councillor Sarah Fishwick.

Councillor Fishwick was unable to attend the meeting and did not submit a report.

7498 Reports on Meetings

(1) Councillor Henderson gave a verbal report on proceedings at a meeting of the Silverdale National Trust Liaison Committee, which he had attended on 19th November.

(2) Councillor Henderson gave a verbal report on proceedings at a meeting of the Lancaster Committee of the Lancashire Association of Parish and Town Councils, which he had attended, in company with the Vice-Chairman, on 24th November.

(3) Councillor Henderson gave a verbal report on proceedings at the launch of “Rural Real Time”.

(4) Councillor Greenwell gave a verbal report on the activities of the Parish Plan Development Group.

7499 Suspension of Standing Order 21

RESOLVED that Standing Order 21 be suspended in order to allow a member of the public to present a report, and to enable Members of the Council to respond.

A representative of the Silverdale Sport and Recreational Committee presented a verbal report on the recent activities of the Committee.

Following receipt of the report, Standing Order 21 was reinstated.

7500 RESOLVED that item 12 of the agenda be considered next.

7501 Possible provision of a Tennis Court and Car Park at the Cove Road Playing Field.

The Clerk read out the text of a letter received from the Silverdale Sport and Recreation Development Committee, in which the Committee requested permission to explore the option of a tennis court and car parking on the Cove Road Children’s playing field site. Representatives of the Committee, present at the meeting, reported that they were now giving priority to a different option, which they would be discussing with a representative of the Lawn Tennis Association in the near future. Parish Councillors felt that it would be sensible to give the Committee approval to look at the Cove Road field, along with any other possible sites, when the LTA representative visits the village. Councillors emphasised that this did not imply approval of any alternative use of the Cove Road playing field.

RESOLVED that permission be granted for the Committee to invite the Lawn Tennis Association to visit the site and advise on its suitability.

RESOLVED that further consideration of the matter be deferred to a future meeting.

7502 Planning

(1) The following decisions, notified by Lancaster City Council, were noted.

03/01284/FUL – 43 Emesgate Lane – construction of a dormer to the rear: GRANTED.

TPO 58 (1980) – 15 Spring Bank – crown-lift and thinning, Ash tree T2: GRANTED.

(2) A Pre-Application Submission from Spectra Telecom for the erection of a radio mast on behalf of Orange Personal Communications Services, was considered. The mast to be a gable-mounted pole, having the appearance of a flagpole, above 19 Emesgate Lane (F & W Burrow). RESOLVED that the Clerk should write to indicate that this Council is concerned about health hazards, in the midst of this residential area. Additional information is requested.

7503 Urgent action taken in accordance with Standing Order 25 (other than Planning).

None.

7504 Correspondence

(a) Receipt of the following items was noted:

1 FLAG – Newsletter, November 2003.

2 Clerks & Councils Direct – November 2003.

3 Lancs CC – reply to our concerns about turning vehicles on Slackwood Lane.

4 Silverdale Sports & Recreational Development Committee – request for permission to continue with plans regarding the possible provision of a tennis court and car park on the Playing Field (agenda item).

5 Lancaster CC – letter requesting submission of draft scheme of allowances (reply sent).

6 Silverdale Institute – letter requesting financial support during 2004.

7 RSPB – letter requesting support in making representations for all trains to stop at Silverdale.

8 Smith of Derby – maintenance report for Millennium Clock (satisfactory).

9 Lancs CC – letter confirming receipt of Parish Plan (by Environment Director), and making complimentary comments – Plan now on circulation.

(b) RESOLVED that:

1. The request of the RSPB for support in their request that all trains should stop at Silverdale, should be granted, and that this should be drawn to the attention of the Rail Passengers Committee.

7505 Format of future agendas and conduct of meetings.

It was noted that the intention of this Council to seek “Quality Parish Status” will necessitate several permanent changes to the format of future agendas and conduct of meetings, and that these will be implemented commencing January 2004. Councillors noted that there will be strict deadlines for submission of items for an agenda, and that reports of committees should be submitted in writing (for copying and distribution with the agendas), unless they are for note only. A timetable of deadlines has been issued to all Members.

7506 Budget and Precept

(a) RESOLVED that the amended Part 1 Budget for 2004/05, a copy of which is appended to these Minutes, be approved.

(b) RESOLVED that the Precept for 2004/05 be set at £12,620.24 (twelve thousand six hundred and twenty pounds and twenty four pence).

7507 Parish Lengthswoman and Contracts for 2004.

(a) A report on the work undertaken by the Parish Lengthswoman, during October 2003 was received.

(b) RESOLVED that the following work, previously undertaken by external contractors, should instead be assigned to the Parish Lengthswoman, during 2004.

Strimming of grass around the play equipment at the Playing Field

Maintenance of the war memorial and garden.

(c) RESOLVED that tenders be invited for the following contracts:

Mowing of grass at the Playing Field

Cutting of hedges at the Playing Field

Mowing of grass at St.Johns Avenue

Maintenance of public seats

7508 Accounts for Payment

Cheques for the following accounts were signed:

Ms Lisa Peet (Bugler at Remembrance Service) £ 20.00 (034)

RTC Safety Surfaces Ltd (“Wetpour” for swings) £3273.64 (035)

Pagefast Ltd (printing of Parish Plan and Summary) £ 665.00 (036)

Keith Reed Consultancy (preparation of Parish Plan) £ 940.00 (037)

Mr Phil Hargreaves (maintenance of public seats) £ 409.00 (038)

Lancaster City Council (AONB work at Bank Well and Woodwell) £ 148.63 (039)

John Graves & Son (work at Playing Field) £ 96.93 (040)

Furness Line Action Group (subscription) £ 5.00 (041)

Society of Local Council Clerks (50% subscription) £ 36.00 (042)

7509 Items for Information

(1) Information has been received from the AONB that they are intending to send, to all Councillors, copies of the 3rd draft of the AONB Management Plan. The deadline for return of observations is 19th December, which will not allow time for this Council to consider the document and submit a formal response. Members are therefore encouraged to submit their own comments direct to the AONB Unit.

(2) There is a need to clarify that it is the ongoing work, resulting from the Parish Plan, which is intended to formulate Supplementary Planning Guidance, rather than the Plan itself.

(3) There have been comments made about the poor visibility for drivers emerging from Levens Way.

(4)Responses to the Parish Plan Consultation included some expressions of concern about late arrival of ambulances. Members were shown copies of a report, issued last week, by the Morecambe Bay NHS Primary Care Trust, which monitors ambulance services. This showed the distribution of incidents where the ambulance service had been unable to respond within the ‘All Emergencies’ target time of 19 minutes. Just over 92% of all ambulance emergency call outs in the Lancaster District arrive within the 19 minutes, but of those which don’t, the distribution was widespread. It was noted that there is no evidence to indicate that this is a mainly rural problem. It was also noted that this information is to be passed to the First Responder group.

7510 Date of Next Meeting.

The date of next meeting is Monday January 5th 2004. Items for the agenda to reach the Clerk by no later than Tuesday 23rd December 2003, and copies of reports to reach the Clerk by no later than Monday 29th December 2003

Peter G. Challenor

Clerk to the Council

Silverdale Parish Council

Draft Part 1 Budget (precept-related) 2004-2005:

Section Last Year This Year Change
  2003-4 2004-5  
Chairman’s Allowance 135.00 135.00 0.00
Clerk’s expenses 475.00 475.00 00.00
Clerk’s salary and allowances
(salary + 100.00 for telephone)
2502.71 2680.24 177.53
Clerk’s retirement gratuity fund 80.00 80.00 0.00
Councillors expenses 100.00 100.00 0.00
External Audit fee 120.00 120.00 0.00
General administration costs, including P.P. Development Group 250.00 600.00 350.00
Insurance 600.00 650.00 50.00
Internal Audit fee 20.00 20.00 0.00
Maintenance of Council Property      

  • Playing Field £1000
  • Public seats, bus shelter, war memorial, noticeboard, etc £750
1750.00 1750.00 0.00
Maintenance of Web site 50.00 50.00 0.00
Millennium Clock 180.00 180.00 0.00
Room hire 100.00 100.00 0.00
Parish Lengthswoman 0.00 2500.00 2500.00
Playing Field safety and restoration works 1000.00 1000.00 0.00
Section 137  

  • Remembrance Sunday expenses 45.00
  • AONB £800
  • Christmas Tree £50
  • Donations to Parish Organisations £600
  • Subscriptions (not local government) £135
  • Parish Plan £350 (2003/04 only)
1980.00 1630.00 -350.00
Stationery 50.00 50.00 0.00
Subscriptions – Section 143 

  • LAPTC / NALC £300
  • SLCC £27
  • JPC £20
350.00 350.00 0.00
Training costs 150.00 150.00 0.00
TOTALS 9892.71 12620.24 2727.53
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