2nd April 2012

10004 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 2nd April 2012.

10005 Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors A.J. (Tony) Houghton, S.L. (Shirley) Mason,  K. (Keith) Palmer, N. (Nigel) Ribbons, P.N. (Paul) Williams and A. (Angela) Woods, the Clerk  – L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, County Councillor S.M. (Sarah) Fishwick (part), City Councillor K. (Kath) Graham and 2 members of the public.

10006 Apologies for Absence: Councillor H.M.E. (Harriet) Bradfield (family matters).

10007 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
 Councillors Bond, Ribbons and Woods expressed an interest in agenda item 19 in that they are members of the Silverdale Field Day Committee.
10008 Minutes of the Previous Meeting
 The Minutes of the Ordinary Meeting held on Monday, 5th March were approved then signed by the Chairman.

10009 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
 The Chairman referred to: 1.  item 9974 (b), regarding the Royal Hotel planning application, and advised that the application has been withdrawn, 2.  item 9984, regarding the Queen’s Jubilee, and reported that, to date, no suggestions have been made as to a location for planting an oak tree.

10010 Matters Raised by Members of the Public for Future Consideration
 A member of the public said that a resident had complained to her about the lack of litter bins in the village which mean that dog owners sometimes have to walk a long way before they can dispose of dog waste; she suggested that a suitable location for an additional bin might be by the bench on Bottoms Lane.

 A member of the public updated Members on a project at Silverdale School – the children have made 12 ceramic panels, 4 of which were shown to Members. The library is to have a slide show about the project and the panels will be exhibited as a part of the Art Trail. The panels will be mounted on hardwood with a hardwood frame – the cost of this is not known as yet, once known the Council will be asked to consider making a donation towards the framing. A final site for the work is being looked into.

10011 Update from the Community Police Officer
 PC Marsh was not present at the meeting and no report was available.

 Members discussed the recent search of the Bay by the emergency services when attempts were made to rescue a member of the public – the police involved in the search were not from the area and would have benefitted from local knowledge.  RESOLVED that the Chairman and Councillor Houghton draft a letter suggesting local contacts should a similar situation arise again.

10012 Report from City Councillor Kath Graham
 RESOLVED to defer agenda item 7, and bring forward agenda item 8, as Councillor Fishwick was expected to arrive late to the meeting.
 Councillor Graham reported that: (1)  she had been invited to view the new wet rooms which have been installed at Cove House; (2)  the request for a new litter bin in Moss Lane has been accepted; (3)  a resident had notified her that a dog owner had not cleared up after their dog – Councillor Graham reported the incident to the dog wardens; (4)  Community Engagement Services are issuing ‘business’ cards for the public to pick up at Lancaster City Council (Lancaster CC) Customer Services departments etc. The cards are part of a pilot scheme promoting opportunities for the public to “have their say” on Lancaster CC services; (5)  a consultation exercise is being carried out on proposed Dog Control Orders; (6)  a resident’s van is often parked by a ‘ginnel’ on Clevelands Avenue (near the Woodlands Hotel) making access to the ginnel difficult.

 Councillor Houghton asked if Lancaster CC would resume the summer programme for emptying the litter bins; the recent good weather has brought more visitors into the village and the bins are filled over the weekends.

10013 Reports on any Meetings Attended by Members, or the Clerk
 1.  LALC
 The Chairman attended a meeting of LALC and had taken a copy of the circular history trail leaflet produced by the National Trust (with help from this Council); he has been asked to talk to some Town and Parish Councils about the process involved in producing the leaflet.

10014 Correspondence
 Receipt of the following items of correspondence was noted and any action determined as indicated:
 a)  Lancaster CC Survey: Meeting Housing Needs Supplementary Planning Document. The Chairman consulted with Members and completed the survey;
 b)  LALC Minutes of the 230th Meeting of the Lancaster Area Committee, Newsletter and quality parish scheme workshop;
 c)  Mr David Morris MP writes about the new train carriages to be purchased and the impact on the services to Silverdale.  RESOLVED to reply to Mr Morris to thank him for his letter and making the following points: 1.  that it is good the TransPennine Express is increasing the number of carriages from 3 to 4; 2.  Northern Rail trains have only one carriage and the capacity on their trains needs to be increased; 3.  more trains should stop at Silverdale;
 d)  SLDC (as a neighbouring authority) writes about Land Allocations and invites comments. Documents available on www.southlakeland.gov.uk/ldf (ends 17/4/12);
 e)  FLAG Newsletter;
 f)  LCR publication;
 g)  Keer to Kent.

10015 Report from County Councillor Sarah Fishwick
 Councillor Fishwick reported that: (1)  there is a programme for clearing gullies on a regular basis; (2)  there is no news on the proposed 20 mph speed limit for parts of the village; (3)  concerns have been raised regarding the management of the recent search of the Bay.

10016 Planning
 (a)  It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a, and comments made as indicated:
 12/00203/FUL  63 The Row.  Erection of an extension to existing garage to create a double garage.  NO PLANNING OBJECTIONS;
 12/00213/FUL  30 Emesgate Lane.  Erection of a single storey extension to the side.  NO PLANNING OBJECTIONS.
 (b)  The following planning application was considered and comments made as indicated:
 12/00221/LB  Slackwood Farm, New Road.  Listed Building consent for various internal repairs and alterations.  NO PLANNING OBJECTIONS.
 (c)  It was noted that the following decision had been advised by Lancaster CC:
 Tree Preservation Order 497 (2012) relating to one oak tree at Cove Lea, Cove Lane is now confirmed.

10017 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
 25(a)  Parish Council Property and Functions
 It was noted that the Clerk had ordered bark for the aerial slide in the playground (under section 19) at a cost of £1305.48.
 25(b)  Non-Parish Council Property and Functions

10018 Waymarker Signs
 It was noted that many of the signs have become illegible and that some have been damaged. It is not clear which organisation owns the signs and is responsible for their maintenance although it was thought that the AONB installed them.  RESOLVED that the Clerk contact the AONB and express concern about the number of signs in need of attention.

10019 Tenders
 It was noted that 2 contractors have supplied tenders for grass cutting, Parish Contractor work and the playground (grounds maintenance). Overall Mr Neil Pharaoh of Envirocare has submitted the lower price (a total of £5,420 compared with a total of £5,900 from Mr Michael Knight).  RESOLVED to accept Mr Pharaoh’s tender and to consider a longer term contract from May 2013.

10020 War Memorial Gardens
 It was noted that there is a need for improved access for people with disabilities and that it might be possible to provide this by creating an entrance via the grounds of the Methodist Church.  RESOLVED that the Chairman visit the site and investigate.  Further RESOLVED that the Chairman consult the Horticultural Society about the possibility of planting and maintaining flowers in the gardens.

10021 Dog Fouling
 It was noted that a consultation pack on proposed Dog Control Orders has been sent by Lancaster CC and that the consultation period ends on 11th May.  RESOLVED that:
 1.  the Clerk write to Lancaster CC expressing this Council’s support of the proposed Orders;
 2.  the Clerk look into the cost of special bins combined with a dispenser for dog waste bags with a view to the possibility of a bin being installed at The Lots;
 3.  Councillor Graham be asked to speak to Lancaster CC regarding the provision of more bins e.g. by the bench on Bottoms Lane and Bankwell.

10022 Play Area for Scooters etc
 RESOLVED that the Chairman investigate a possible site in the village.

10023 Website
 RESOLVED to invite Mr Steve Lamb to continue to maintain this Council’s website for a further 12 months (from 1st June 2012).

10024 Silverdale Field Committee Request for a Donation
 Councillors Bond, Ribbons and Woods did not participate in the discussion as they are members of the Silverdale Field Committee.

 It was noted that the Field Committee had asked for a donation of £451 towards the cost of the Field Day which, this year, will celebrate the Queen’s Jubilee. £200 of the amount asked for will act as prize money.  RESOLVED to donate £251 (under section 137) towards the cost of bunting etc.

10025 Finance
 (a)  It was noted that no money had been received by the Council since the last meeting.
 (b)  RESOLVED to authorise payment and sign cheques for the following accounts:
 A.W. Jenkinson, (bark for playground, section 19; £954.76 to be taken from the Sport and Recreation Fund and £350.72 to come from Silverdale Children’s Playground Charity No.521323) £1305.48  (704)
 LALC & NALC (combined annual subscription)      £224.17  (705)
 S. Hayward (salary and expenses)        £637.60  (706)
 S. Hayward (holiday pay)         £153.39  (707)
 L.D. Challenor (salary and expenses)      £1019.56  (708)
 P. Williams (toilet cleaning)         £175.00  (709)
 Post Office Ltd. (PAYE tax)         £230.40  (711)
 A. Bodenham (toilet supplies)          £54.24  (712)
 Npower (toilet electricity)         £107.58  (713)
 FLAG (membership)            £10.00  (714)
 Silverdale Field Day Committee (donation)       £251.00  (715)
 RESOLVED not to authorise the payment of £311.66 (cheque 710) to Mr M. Knight (parish contractor) until the playground inspection records are up to date.

10026  Items for Information
 1.  Councillor Mason reported that a small drain near the Silverdale Hotel is a trip hazard.

10027 Suggestions for Future Agenda Items
 1.  The co-option of new Members from time to time to take part in discussions.        (Suggested at the October 2010 meeting.)
10028  Date of the Next Meeting
 It was noted that the date of the next meeting is Thursday, 10th May 2012. Items for the agenda to be with the Clerk by Tuesday, 24th April and copies of reports to reach the Clerk before Thursday, 26th April. 
          Sue D. Hayward, Deputy Clerk to the Council