10th May 2012
10029   Un-confirmed Minutes of the Annual Meeting of the Silverdale Parish
Council held in the Silverdale Institute on Thursday, 10th May 2012.

10030   Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors H.M.E. (Harriet) Bradfield, A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons, P.N. (Paul)
Williams and A. (Angela) Woods, the Clerk  L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, PC 2866 Tony Marsh, ESCO 7301 Gerald Hurtley, City Councillor K. (Kath) Graham and 8 members of the public.

10034  Election of Chairman
RESOLVED that Councillor Bond be re-elected as Chairman. Councillor Bond signed his Declaration of Acceptance of Office and took the Chair.

10035   Election of Vice-Chairman
RESOLVED that Councillor Houghton be re-elected as Vice-Chairman.

10036 Apologies for Absence:  County Councillor S.M. (Sarah) Fishwick.

10037   Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

10038   Minutes of the Previous Meeting
The Minutes of the Ordinary Meeting held on Monday, 2nd April were approved then signed by the Chairman.

10039   Receipt of Information about Matters Arising from the Minutes of Previous
Meetings, not Covered by the Agenda.  The Deputy Clerk referred to item 9965, being the list of those present at the March meeting, and advised that she had omitted to include the Clerk who had been present at the meeting; the March minutes were duly amended then signed by the Chairman.  Members referred to item 10011, regarding searches of the Bay, and noted that a full reply had not been received from the police as yet.  The Clerk referred to: (1)  item 10014, regarding the train service, and reported that she has written to Mr David Morris MP and that Councillor Fishwick has written to the community Rail Partnership Officer, Furness and Lakes Lines about overcrowding on the trains; (2) 
item 10018, regarding the Waymarker signs, and advised that Mr Tony Riden, Countryside Officer (Arnside/ Silverdale AONB), has written explaining that some finger-posts have been ordered for Silverdale and that a full condition survey of all the finger-posts has been organized in order that the priorities and costs for further replacement posts can be assessed; (3)  item 10023, regarding maintenance of the website, and reported that Mr Steve Lamb is due to leave the Silverdale area but
will continue to maintain the website for the time being, (4)  item 10025, regarding  Mr Michael Knight (Parish Contractor), and advised that Mr Knight has now produced playground inspection records up to January.  The Chairman referred to item 10020, regarding the War Memorial Gardens, and advised that on inspecting the area he found that it is not possible to access the Gardens from the grounds of the Methodist Church, he also advised that it is unlikely that the Horticultural Society would plant and maintain flowers in the Gardens.

10040   Election of Representatives etc
 RESOLVED that the following appointments be made for the year 2012 to 2013:
Representatives to outside organizations:
Social Services User Groups RESOLVED to delete this from the list.
Morecambe Bay Partnership Unappointed
Lancaster and District Sustainable Transport Forum  – Councillor Williams
Silverdale United Charities – Councillors Mason and Woods
Mansergh’s Charity – Councillor Williams
AONB Executive Committee – Councillor Palmer
LAPTC – Lancaster Area Committee – Chairman and RESOLVED to appoint one other member
Lune Valley Rural Housing Association RESOLVED to delete this from the list
Playground Management Committee – Councillors Ribbons and Williams
Archbishop Hutton Trust -Chairman

10041   Matters Raised by Members of the Public for Future Consideration
Three members of the public objected to the lights which have been installed at the Bowling Club and made the following points:
1. the lights are considered to be very strong and are felt to be intrusive as they shine into the nearby dwellings;
2. there has been no consultation with residents who live near the bowling green;
3. members of the Bowling Club have advised that planning permission was unnecessary as the lights were fitted for security purposes;
4. the lights are felt to have a negative environmental impact, to be a form of light pollution and are possibly a hazard to the highways.
asked for some clarification and it was established that the lights were in operation on 9th May from around 8.30pm – 9.40pm whilst a game of bowls was being played; the lights shine onto the adjacent playing field.
A resident spoke about the proposed toposcope (next to the Pepper Pot), she advised that she would like a seat or bench to be provided at the site and has spoken to the National Trust about this.

Three residents wished to express their support for faster broadband provision being available in Silverdale and made the following points:
1. faster provision would enable more residents to be able to work from home;
2. the Broadband for the Rural North (B4RN) project is a community venture offering a fibre network to individual premises; it was suggested that the parish council help bring the project to Silverdale.
One resident thanked Councillor Graham for her help with having the additional bins installed in the village and for her article on dog wardens  in the parish magazine; she also wished it be known that she, herself, had not published an article in the magazine about dog fouling and uses the forum of the parish council to express her opinions; she added that she felt that the provision of free dog waste bags by this Council would be an unnecessary expense – the issue being one of educating all dog owners to use bags. The resident also expressed her disappointment that daffodils had been strimmed during the recent cutting of the roadside verges.
A resident asked which Councillor is Chairman of the Playground Management Committee
(Councillor Ribbons).

10042   Update from the Community Police Officer
PC Marsh gave a verbal report: (1)  31 incidents have been reported since the start of April, one of  which has been recorded as a crime – shoplifting at the Co-operative store; (2)  there have been several
reports of dogs worrying sheep, particularly on The Lots; (3)  the police have arrested and are investigating a group thought to be responsible for a number of diesel thefts in and around the Carnforth area; (4)  in relation to the PACT priorities the police have continued to patrol the village regularly with particular attention being paid to Cove Road and Shore Road. Reports have been received of vehicles causing problems on Cove Road, Clevelands Avenue and Shore Road – the
police have attended these locations on several occasions, as yet they have not substantiated any offences, but will continue to monitor.

Members noted that a Lancashire County Council (Lancs. CC) vehicle is parked at the junction of Cove Road and Cove Lane and is causing a problem. It was further noted that this Council is awaiting a reply from the Chief Constable about the recent search and rescue incident in the Bay.
RESOLVED to continue with the same PACT priorities.

10043 Report from County Councillor Sarah Fishwick
Councillor Fishwick was not present at the meeting and her report was not available.

10044  Report from City Councillor Kath Graham
Councillor Graham reported that: (1)  she has been advised that as the new lighting at the Bowling
Club has not involved the erection of a new structure it did not require planning permission. Any complaints about the lighting should be raised with Environmental Health and she is contacting them about the matter. Councillor Graham referred to a letter she has received from Mr Pickering, Chairman of Silverdale Bowling Club, which explains that it is envisaged that the lights will only be used for short periods (30-60 minutes) during no more than 8 games at the start and end of the season; (2)  new bins have been supplied on Bottoms Lane and at Bankwell. The summer programme for emptying the bins starts at the end of May but bins are emptied on Saturdays and Sundays during Bank Holiday weekends; (3)  the planning application for Appleby has been withdrawn completely; (4)  she has received an e mail from Councillor Fishwick regarding the ‘Woodlands Rural Centre’, the planning
department is aware of the matter; (5)  the B4RN project is happy to talk to the parish council about broadband provision in Silverdale.

Councillor Graham gave a Community Engagement Services poster on ‘Have your say’ to the Chairman for display on the parish council’s notice board.

10045   Reports on any Meetings Attended by Members or the Clerk. – None.

10046   Correspondence
Receipt of the following items of
correspondence was noted and any action determined as indicated:
a) Lancaster City Council (Lancaster CC) write about the Community Payback scheme available until 31/3/13. It was noted that the scheme is under the auspices of Lancashire Probation Services and offers the services of offenders in bulb planting, for example;
b) Lancaster CC invite this Council to attend the Mayor’s Sunday service in the Lancaster Priory on
13th May;
c) Local Government Boundary Commission – electoral review of Lancaster. Consultation on the number of Lancaster City Councillors. Submissions by 11/6/12.  RESOLVED that the Chairman attend a meeting at the Town Hall regarding this;
d) FLAG newsletter, March 2012;
e) Glasdon brochure;
f) Clerk and Councils Direct publication.

10047 Planning
(1) It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
12/00301/FUL  11 Cove Road.  Erection of a single
storey extension to the rear.  NO PLANNING OBJECTIONS.
12/00332/FUL  9 Cove Road.  Erection of a single storey side and rear extension.  NO
12/00252/FUL  33 The Row.  Erection of 2 single storey extensions to the rear.  NO PLANNING OBJECTIONS.
12/0039/TPO Yewbarrow, 12 Wallings Lane.  Notice of intention to carry out works to trees.  NO PLANNING OBJECTIONS.
01/12/0386  Bleasdale House School, Emesgate Lane.  Erection of 2 canopies to entrance areas.  NO PLANNING OBJECTIONS.
12/00370/FUL  Dale Head, Moss Lane.  Construction of new roof and cladding walls of bungalow.
(2) It was noted that no decisions had been advised by Lancaster CC.

10048  Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25 (a)  Parish Council Property and Functions It was noted that Mr James Langhorn has said he will fit the flush mechanism to the gentlemen’s WC on Saturday (12th May).
25 (b)  Non-Parish Council Property and Functions – None.

10049   Dog Fouling
RESOLVED not to purchase any bins especially designed for the disposal of dog waste.RESOLVED that the Chairman would speak with the National Trust about the possibility of making a wooden dispenser for dog waste bags to be installed at The Lots in order to ascertain whether or not the availability of (free) bags  encourages dog walkers to pick up and dispose of dog waste in the litter bins there.

10050   Staff Appraisals.
It was noted that the Clerk and Deputy have had their appraisals and
that both were satisfactory.

10051  Finance
(a) Councillor Mason
conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipts: 1.  £19,889.00 – BACS payment from Lancaster CC (precept), 2.  £2,156.21 – BACS payment from HMRC (VAT refund).
(b) RESOLVED to authorize payment and sign cheques for the following accounts:
Mr M. Knight (parish contractor) £311.66  (710)
UKhost4U (website)     £65.96  (716)
Mr Paul Williams (toilet cleaning) £175.00  (717)
PHS Group (sanitary disposal – toilets) £261.84  (718)
Hygiene Cleaning Supplies Ltd (toilet supplies)   £97.92  (719)
Envirocare (grass cutting)   £24.00  (720)
Mrs J. Colwell (Internal Auditor) £100.00  (721)
British Gas PLC (clock electricity)   £67.90  (722)
Gaskell Memorial Hall (hall hire)   £18.00  (723)
Lancaster CC – public toilets/rates, charge £506.25, relief £506.25, due £0.00.
(c) RESOLVED to approve and receive the accounts for 2011/12. It was noted that the internal audit has been carried out and that the Internal Auditor has seen that the account has changed to ‘Silverdale Parish Council’ and the bank name has changed to Santander;  the deposit account is also named Santander; a separate account has been opened for the ‘Silverdale Children’s Playground Account’ (charity) with HSBC; the PAYE system is now applied and all tax has been duly paid to HMRC; the Internal Auditor had helped the Clerk with the year end (P60 and P35 forms); there had been a new
contractor during the year (Mr Michael Knight) and that the contractors (including Mr Williams who cleans the public toilets) are self–employed with payments to be paid for expenses incurred during the year but due to the lateness of some invoices some are to be paid in 2012/13, this has all been duly documented in variances. It was further noted that one entry for Silverdale Children’s Playground in August’s Minutes was incorrect.  RESOLVED to sign sections 1 and 2 of the Audit Commission’s
Annual Return.
It was noted that the Clerk had received advice regarding Clerks’ gratuities – since 16/1/12 bodies are no longer able to pay a gratuity but they may still fulfill contractual obligations to existing Clerks.

10052   Proposed 20mph Zone
RESOLVED to agree Lancs. CC’s proposed 20mph zone. It was noted that Members have issues with
the areas covered  by the 30mph zone;  RESOLVED to request that Bottoms Lane, Jenny Brown’s Point and Cove Road be included and to request that this Council be consulted on signage.

10053  Broadband Provision It was noted that Lancs. CC’s programme for bringing superfast broadband to 97% of the county (via BT) by 2014 does not include Silverdale. 
RESOLVED that the Chairman invite a speaker from B4RN and a representative involved with the Lancs. CC project to a public meeting to discuss options for Silverdale.

10054   Toposcope
It was noted that the Chairman is looking into the cost of providing a toposcope and
bench next to the Pepper Pot to commemorate the Queen’s Jubilee.

10055   Items for Information
1. The Clerk advised that she had been approached by a member of the public who would like to donate a bench on The Shore.
2. Members suggested seeking advice on the frequency of emptying the sanitary bins in the public toilets in order to reduce costs.
3. Councillor Houghton reported that: (1)  a television advertisement has been produced in Silverdale in connection with the National Lottery and the Olympics; (2)  there are a number of pot holes at the far end of Lindeth Road.

10056   Suggestions for Future Agenda Items
1. Improvements to the train service (ongoing). – All.

10057 To note that the date of the next meeting is Thursday 7th June 2012.  Items for the agenda, to reach the Clerk before 28th May and copies of reports to reach the Clerk before 31st May.

Sue D. Hayward
Deputy Clerk to the Council