Information

Meetings

All meetings of the Parish Council are open to the public and press, except for those (very rare) occasions when it is deemed to be appropriate to exclude the public and press, by a Resolution in accordance with Standing Orders.

Ordinary Meetings of the Council are usually held on the first Monday of each month, except when this coincides with a public holiday. Unless otherwise stated, the Ordinary Meetings are held in the Silverdale Institute, Spring Bank, Silverdale, commencing at 7.30pm. The 2017 meeting dates are:  5/1/17 (Thursday), 6/2/17, 6/3/17, 3/4/17, Annual Parish Council Meeting 4/5/17 (Thursday), 5/6/17, 3/7/17, 7/8/17, 4/9/17, 2/10/17, 6/11/17, 4/12/17.

The Silverdale Children’s Charity Trustees meet bi-annually in March and December.  Extra meetings are held when appropriate and publicised in advance with the Parish Council Agendas. Generally, these meetings are held immediately after a Parish Council meeting.

The Annual Parish Council Meeting is held on the first Monday in May, except where it coincides with a public holiday. In the year of an election (every four years) the Annual Parish Council Meeting is held on the fourth day following the day of election, or within fourteen days thereafter.
The Annual Parish Meeting (not to be confused with the Annual Parish Council Meeting) is usually held in March, although it can be held at any time between 1st March and 1st June. In the interests of clarity, this meeting is often called “The Parish Assembly”, as it involves a coming-together of many factions of the community. Because of the large, and sometimes vociferous, involvement of the public, this meeting is usually held in the Gaskell Memorial Hall, Emesgate Lane, Silverdale. The 2017 Parish Assembly date is Wednesday, 15th March.

Playground Management Committee - this Committee is currently made up of two members of the public – Mrs June Greenwell and Mrs Carol Hansbury – and one representative from the parish council – Councillor Bennett. It meets on an ad hoc basis to discuss matters concerning the playground on Cove Road.
The Terms of Reference for the Committee were agreed at meeting of the Silverdale Children’s Playground Charity Trustees on 2nd November 2015 and are as follows:
1. The Committee is to have no more than eight members, at least one of whom must be a Trustee.
2. The aim of the Committee is to provide advice to the Trustees in the improvement of the playground and to seek fundraising opportunities for the playground.
3. No items of financial expenditure can be incurred without the approval of the Trustees or the Clerk.

Woodland sub-committee - this deals with the management of the 4 areas of woodland we own (Burton Well, Bankwell, Woodwell and Burton Well Scroggs), its aim  is to ensure public safety and maintain the biological habitat;

Street furniture sub-committee – this was set up mainly to look at the many seats owned by the Council – to assess their condition and whether any repairs or replacements are necessary and whether or not any should be relocated.

Notices

There is currently a Parish Council noticeboard fixed to a wall of the Gaskell Memorial Hall. This gives at least three clear days notice, and the agenda, for any forthcoming meeting of the Parish Council, and at least seven clear days notice of the Annual Parish Meeting. It also displays the unconfirmed Minutes of the previous meeting. There is also a notice board on the playing field where the Minutes of the Playground Charity trustees are displayed.

The same notices should appear on this Web Site.

Local Government Act 2000

In accordance with section 51 of the Act, Silverdale Parish Council adopted the Model Code of Conduct on December 4th 2001 and all members have signed statutory Undertakings to comply with the provisions of the Code. In accordance with section 81 of the Act, a register of Members’ Interests has been established by Lancaster City Council and this may be inspected at Lancaster Town Hall. A photocopy of the Register entries may be inspected at any Ordinary Meeting of Silverdale Parish Council, or by prior arrangement with the Clerk.

Freedom of Information Act 2005

On 1st January 2009, Silverdale Parish Council adopted the “Model Publication Scheme for Local Councils”, produced in accordance with the Freedom of Information Act 2005 and has published details of  information held in accordance with that scheme, as follows:

Information available from Silverdale Parish Council under the model publication scheme
           

 

Information to be published
How the information can be obtained
Cost
Class1 – Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only

All hard copies from the Clerk, some information on the website – details of both shown at end of document.
10p per page plus postage.
Who’s who on the Council and its Committees
Hard copy
              “
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
Website or hard copy
              “
Location of main Council office and accessibility details
Hard copy
              ”
Staffing structure
Hard copy

 ”

Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
   
Annual return form and report by auditor
Hard copy

 ”

Finalised budget
Hard copy

 ”

Precept
Hard copy

 ”

Borrowing Approval letter
N/A
 
Financial Standing Orders and Regulations
Hard copy

 ”

Grants given and received
N/A
 
List of current contracts awarded and value of contract
N/A
 
Members’ allowances and expenses
Hard copy,website

 ”

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
   
Parish Plan (current and previous year as a minimum)
N/A
 
Annual Report to Parish or Community Meeting (current and previous year as a minimum)
Website or hard copy

 ”

Quality status
Website
 
Local charters drawn up in accordance with DCLG guidelines
N/A
 
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
   
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
Hard copy or website

 ”

Agendas of meetings (as above)
Hard copy

 ”

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.
Website or hard copy

 ”

Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting.
Hard copy

 ”

Responses to consultation papers
Website or hard copy

 ”

Responses to planning applications
Website or hard copy

 ”

Bye-laws
N/A
 
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only
   
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
   Hard copyN/A                  Hard copyN/A

 ”

 

 

 

 

 

 

 

 

 

 

Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
                     N/A
         
 
Information security policy
N/A
 
Records management policies (records retention, destruction and archive)
N/A
 
Data protection policies
N/A
 
Schedule of charges (for the publication of information)
Below
 
Class 6 – Lists and Registers
Currently maintained lists and registers only
   
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
Playground inspections – view original only
 
Assets Register
Hard copy

 ”

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
N/A
 
Register of members’ interests
Hard copy /meetings

 ”

Register of gifts and hospitality
N/A
 
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only
   
Allotments
None owned
 
Burial grounds and closed churchyards
None owned
 
Community centres and village halls
None owned
 
Parks, playing fields and recreational facilities
Hard copy

 ”

Seating, litter bins, clocks, memorials and lighting
Location of seats, otherwise N/A

 ”

Bus shelters
N/A
 
Markets
N/A
 
Public conveniences
None owned
 
Agency agreements
N/A
 
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
None
 
Additional Information that is not itemised in the lists above                    The Council is Trustee for three Charities
Hard copy

 ”

N/A – No information is held.

SHEDULE OF CHARGES

TYPE OF CHARGE
DESCRIPTION
BASIS OF CHARGE
  Postage
Actual cost of Royal Mail standard 2nd class
  Photocopies
Cost + labour

Contact details: Mrs Denise Challenor, Tanglewood, New Barns Close, Arnside,
LA5 0BL.    Telephone : 01524 761824    
email : clerk.silverdale@gmail.com
Website: www.silverdale-pc-lancs-gov.uk