2012/06/07

7th June 2012
10058   Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 7th June 2012.
10059   Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors, A.J. (Tony) Houghton, S.L. (Shirley) Mason, N. (Nigel) Ribbons and A. (Angela) Woods, the Clerk  L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, County Councillor S.M. (Sarah) Fishwick, City Councillor K. (Kath) Graham and one member of the public.
10060   Apologies for Absence:  Councillors H.M.E. (Harriet) Bradfield, K. (Keith) Palmer and P.N. (Paul) Williams and PC 2866 Tony Marsh.
10061   Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillors Bond, Ribbons and Woods expressed an interest in agenda item 16 in that they are members of the Silverdale Field Day Committee, it was, however, noted that the interest is not personal or pecuniary.
10062   Minutes of the Previous Meeting
It was noted that the Minutes of the Annual Meeting held on Thursday, 10th May item 10044 (1) should read “…Councillor Graham referred to a letter the Planning Department has received from Mr Pickering…” and item 10051 (a) should read “Councillor Bradfield conducted the monthly check of all money received…” The Minutes were duly amended, approved then signed by the Chairman.
10063   Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
Councillor Houghton referred to: (1)  item 10044, regarding the summer programme for emptying the bins, and advised that the bins were not emptied on the Saturday and Sunday of the Bank Holiday weekend; (2)  item 10055, regarding potholes, and reported that whilst some repairs have been carried out they are not adequate – the holes having been filled simply with gravel.
The Chairman referred to: (1)  item 10049, regarding dog fouling, and reported that he has purchased some dog waste bags and is making a dispenser which will be fitted to the railings at The Lots; (2)  item 10053, regarding broadband provision, and advised that he is awaiting a response from Lancashire County Council (Lancs. CC) as to who might attend a public meeting; (3)  item 10054, regarding a toposcope, and reported that the National Trust will obtain costings.
10064   Matters Raised by Members of the Public for Future Consideration
None.
10065   Update from the Community Police Officer
PC Marsh was not present at the meeting and his report was not available.
Members noted that inconsiderate parking is still a problem (particularly in the daytime) and that a Lancs. CC van continues to be parked at the junction of Cove Road and Cove Lane sometimes obstructing the chevrons which indicate a sharp bend.  RESOLVED to continue with the same PACT priorities.

10066   Report from County Councillor Sarah Fishwick
Councillor Fishwick reported that: (1)  she had attended a meeting regarding the proposed 20mph zone; (2)  a number of people have commented on the poor condition of the roads; Members noted that some roads have been resurfaced but some areas have been missed.
10067   Report from City Councillor Kath Graham
Councillor Graham reported that: (1)  the draft Local Plan (produced following consultation in 2011) is to be presented to full Council on 18th July and another consultation exercise will take place from the end of August until mid-October; (2)  Councillor Paul Aitchison (a Lancaster University student) has been appointed as a Champion of Young People and he would like to be involved with any youth activities in the district; (3)  she had received a comment about the state of the roadside verges, for example, vegetation is covering stones at the edge of the road on Woodwell Lane.
10068   Reports on any Meetings Attended by Members or the Clerk
None.
10069   Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a)   Electoral review of Lancaster regarding the number of City Councillors.  The proposal is to reduce the number of Councillors from 60 to 50 or even 40; 
b)   LALC Minutes of the 231st meeting;
c)   Audit Commission write to advise that the external auditor will be BDO LLP until 1/9/2017;
d)   Lancaster City Council (Lancaster CC) write about the Limestone pavement in Silverdale and ask for information regarding ownership;
e)   South Lakeland Local Development Framework submission of land allocations development plan document – was submitted to the Secretary of State on 31/5/12 and can be viewed on the web www.southlakeland.gov.uk/landallocations or at Arnside and Milnthorpe libraries;
f)   Mr Paul Binks writes about the 20mph proposals and requests approval of his suggested way to proceed.  RESOLVED that the Chairman respond to clarify this Council’s position and to repeat the request for involvement in the discussion on signage.

10070   Planning
(1)  It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
12/00245/OUT  14 Spring Bank.  Outline application for the erection of a dwelling house with a bio-pure sewage system.  NO PLANNING OBJECTIONS;
12/00418/LB  Silverdale Hotel, Shore Road.  Listed building consent for combined sewer separation works, new sewage treatment plant, new soakaway, new pump house, new grease separator and general modifications to existing drainage.  NO PLANNING OBJECTIONS;
12/00305/FUL  Silverdale Hotel, Shore Road.  Amendment. Combined sewer separation works, new sewage treatment plant, new soakaway, new pump house, new grease separator and general modifications to existing drainage.  NO PLANNING OBJECTIONS;
12/00426/CU  Leighton Hall Home Farm.  Redevelopment of existing Leighton Hall Home Farm complex including conversion, extensions and new build to 19 self catering holiday units with parking and landscaping.  It was noted that this application is under Yealand Conyers Parish Council’s jurisdiction.
(2)  The following planning applications were considered and comments made as indicated:
12/00018/REF  Scar Close, 13 The Row.  Outline application for the erection of a new dwelling in garden area.  It was noted that Lancaster CC have refused this application and an appeal has been made.  RESOLVED that this Council’s PLANNING OBJECTIONS should still stand (see minutes of the October 2011 meeting).
12/00487/FUL  10 Lindeth Road.  Erection of a replacement two storey garage and a single storey side extension.  NO PLANNING OBJECTIONS.
(3)  It was noted that no decisions had been advised by Lancaster CC.
10071  Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25 (a)  Parish Council Property and Functions
It was noted that:
1.  Mr James Langhorn has now repaired the flush mechanism to the gentleman’s WC (under guarantee);
2.  Lancaster CC have cleared the blockage to the public toilets;
3.  the hand dryer to the gentleman’s WC is out of order and Mr Paul Williams has provided hand towels;
4.  Mr Neil Pharaoh has been instructed to remove the graffiti from the bus shelter at the end of The Row/ Park Road and will deal with this on 8th June.
25 (b)  Non-Parish Council Property and Functions
None.

10072   Finance
(a)  Councillor Ribbons conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipts: 1.  £4666 (£109 increase from 2011/12) – BACS payment from Lancaster CC (annual contribution towards the running costs of the public toilets); 2.  £50 – BACS payment from Lancaster CC (reimbursement for unblocking the toilets).
(b)  RESOLVED to authorise payment and sign cheques for the following accounts:
United Utilities Water PLC (toilets)     £403.17  (724)
Mr Paul Williams (toilet cleaning)     £175.00  (725)
Envirocare (2011/12)         £96.00  (727)
RESOLVED not to authorise the payment of £467.49 (cheque 728) to Mr Michael Knight until information on his hours is received and the playground inspection records are up to date.

10073   Bowling Club
It was noted that the newly installed lighting is an Environmental Health and not a planning issue, residents local to the Bowling Club have been supplied with log sheets by the Environmental Health department who have advised recording instances of light nuisance. Members wished to express their disappointment that the Bowling Club had not consulted with local residents before installing the lighting.  RESOLVED that the Chairman talk to the Bowling Club about possible changes to the lighting.

10074   Silverdale Field Day Trophy
RESOLVED to cover the cost of buying a trophy (under section 137) up to £25 plus £10 for the engraving; the trophy will be awarded to the boy (under the age of 5) winning overall (the equivalent girl’s trophy will be funded elsewhere). Engraving of the cup in future years will not be funded by this Council.
10075   Items for Information
1.  The Chairman reported that the roadside vegetation at various sites is in need of trimming.
2.  The Clerk advised that Mr Neil Pharaoh has requested a map of the village showing the location of the benches.

10076   Suggestions for Future Agenda Items
1.  Hand drying facilities in the gentleman’s toilet. (All)

10077   Date of the Next Meeting
It was noted that the date of the next meeting is Monday, 2nd July 2012. Items for the agenda to reach the Clerk before Friday, 22nd June and copies of reports to reach the Clerk before Monday, 25th June.

Sue D. Hayward
Deputy Clerk to the Council