6th August 2012
10099   Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 6th August 2012.
10100   Present:  Vice-Chairman  –  Councillor A.J. (Tony) Houghton, Councillors S.L. (Shirley) Mason, K. (Keith) Palmer, P.N. (Paul) Williams and A. (Angela) Woods, the Clerk  L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, County Councillor S.M. (Sarah) Fishwick and 2 members of the public.
In the absence of the Chairman, the Vice-Chairman, Councillor Houghton, chaired the meeting.
10101   Apologies for Absence:  Chairman – Councillor T.G. (Terry) Bond (holiday), Councillors H.M.E. (Harriet) Bradfield (holiday) and N. (Nigel) Ribbons (holiday), PC 2866 Tony Marsh and City Councillor K. (Kath) Graham.
10102   Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillor Williams expressed an interest in agenda item 20 in that he is employed (as a member of the public) to clean the toilets.
10103   Minutes of the Previous Meeting
The Minutes of the Ordinary Meeting held on Monday, 2nd July were approved then signed by the Vice-Chairman.
10104   Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
1. Councillor Williams referred to item 10095 (1), regarding the drains behind the Gaskell Hall, and asked which organization had removed the trees; Members advised that British Telecom (BT) had organized the work.  RESOLVED that the Clerk contact Lancaster City Council (Lancaster CC) to ask if new drains have been laid and if there are plans to screen the BT building.
10105   Matters Raised by Members of the Public for Future Consideration
Both members of the public spoke about the overgrowth on Bottoms Lane (agenda item 19):
1. one sought clarification on the areas of overgrowth referred to and said that he considered the area by the farm to be most in need if attention; Members responded to say that they believed this land is owned by Lancashire County Council (Lancs. CC);
2. one checked that the area concerned was on Bottoms Lane itself and not Burton Well Scroggs; she considers the land near the cemetery to include valuable flora and fauna and advised that she has contacted the AONB who are prepared to give advice and to mark up any areas to be aware of when cutting back the vegetation. She also suggested that Burton Well Scroggs is in need of attention.
10106   Update from the Community Police Officer
PC Marsh was not present at the meeting and his report was not available.
The Clerk informed Members that she has sent PC Marsh a copy of an e mail she had received from a visitor to Silverdale regarding an incident involving some children on bikes. The Vice-Chairman advised of a similar incident one evening where the cyclists were acting in a way that was dangerous to themselves and to drivers.  RESOLVED that the police be asked to patrol the area around the Co-operative store (when young people are playing on their bikes etc) and the playground in addition to continuing with the same PACT priorities as advised previously.
10107   Report from County Councillor Sarah Fishwick
Councillor Fishwick reported that: (1)  she is in contact with Highways regarding a number of locations around the village which are still in need of re-surfacing and where blocked gullies are causing problems; (2)  a decision is awaited regarding the final version of the proposed 20mph zone in the village; (3)  she has informed Councillor Graham that the sign for Woodlands Drive needs re-fixing.
10108   Report from City Councillor Kath Graham
Councillor Graham was not present at the meeting but had advised that she had nothing to report.
10109   Reports on any Meetings Attended by Members or the Clerk
10110   Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a) Bowland Pennine Mountain Rescue Team write to ask for financial support.  RESOLVED not to make a donation;
b) Cumbria County Council provide information about the Town and Country Planning (Local Planning) Regulations 2012 and consult about the content of the Cumbria Minerals and Waste Local Plan;
c) FLAG Newsletter;
d) LALC Minutes of the 232nd meeting;
e) Ms Caroline Williams writes about repeated planning applications for wind farms;
f) ATOG (Arnside to Grange) feasibility study with covering letter asking for a volunteer for the job of Press Officer;
g) Dr Boydell writes about the National Grid proposals including a copy of the AONB’s comments. Members noted that the consultation period closed on 19th July but felt that villagers should be aware of the proposals (Dr Boydell had helpfully included the relevant website links in her e mail: http://www.northwestcoastconnections.com/docs/coredocuments/PSOR.pdf  http://www.northwestcoastconnections.com ;
h) Clerk and Councils Direct;
i) Keer to Kent publication;
j) Lancashire Fire and Rescue performance report and action plan;
k) Lancaster CC supply prices of spring flowering bulbs;
l) LALC supply details of workshops on Risk assessments, Employment and Community Engagement with Case studies; there are still places on the new Councillors course.

10111   Planning
(1)  It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
 12/100536/FUL  Cove Lea, Cove Lane.  Conversion of dwelling into 2 dwellings, erection of a two storey side extension, new garage/workshop and creation of a granny flat. NO PLANNING OBJECTIONS:
 12/00605/FUL  Lulworth, Lindeth Road.  Retrospective application for the erection of a pitched roof over the sun room.  NO PLANNING OBJECTIONS;
 12/0053/TPO  St Johns Church, Emesgate Lane.  Various tree works including, Horse Chestnut – crown lift, Sycamores – branch removal/trimming, Beech – crown lift, Holly bush – removal, 2 Cypress trees – removal.  NO PLANNING OBJECTIONS;
(2)  The following planning application was considered and comments made as indicated:
 12/00684/FUL  Spring Cottage, 21 Shore Road.  Erection of a single storey extension.  PLANNING OBJECTIONS on the grounds that:
1.  the proposed development is a separate building and not an extension and would constitute backland development;
2.  there would be over-development of the plot;
3.  there are concerns about drainage/ sewerage provision as the proposed development includes sanitary ware.
(3)   It was noted that the following planning decisions had been advised by Lancaster CC:
 01/12/0429  Playing field adjacent to and land rear of Silverdale C of E Primary School, Emesgate Lane.  Replacement of sewerage treatment plant.   GRANTED.
10112   Ceramic Panels
It was noted that Mr Phil Hargreaves has agreed to fix the ceramic panels – he is kindly giving his labour free of charge and only charging for materials.  RESOLVED to pay for the cost of materials up to £100. It was further noted that the Clerk had contacted this Council’s insurers and had been advised that as long as the panels are classed as in this councils’ ownership they are covered by its public liability insurance.
10113  Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25 (a)  Parish Council Property and Functions
It was noted that:
1. the Clerk has received a quotation for £135 + VAT from Mr Neil Pharaoh, Parish Contractor, for the trimming of overgrowth on parish council land on Bottoms Lane;
2. for no charge, Mr T. Dunn had carried out 2 temporary repairs to the flush mechanism to the gentlemen’s toilet and the Clerk has instructed him to quote for the repair/ renewal of the flush mechanism (Mr James Langhorn is away until 11th August).
25(b)  Non-Parish Council Property and Functions
It was noted that the Clerk had written to BT regarding the use of their land for allotments and had been advised that the land is retained by them for use in instances of “disaster recovery”.
10114   Finance
(a)  Councillor Palmer conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipt: £350.72 from the Playground Charity (towards the cost of bark chippings).
(b)  RESOLVED to authorise payment and sign cheques for the following accounts:
 Mr Paul Williams (toilet cleaning and materials)        £187.05 (739) British Gas Business (clock electricity)            £67.17               (740)
 Envirocare (Parish Contractor)            £744.42     (741)
 Mrs L.D. Challenor (reimbursement for payment to Handydryers (toilets))  £203.99     (742)
 Mr Keith Higginson (electrical work to toilets)          £48.00   (743)
 Mr T. Bond (dog waste bags)                £9.80   (744)
It was noted that the meter reading for the clock electricity is an actual reading (not an estimate) but that Councillor Palmer had not been asked to arrange access for the meter to be read [the meter cupboard is locked and a neighbour of Councillor Palmer’s holds the key];  RESOLVED that the Clerk contact British Gas to ask how the meter reading had been ascertained and to query why there is a standing charge as it is understood that this Council opted for British Gas to supply the electricity as there was no standing charge.
(c)  RESOLVED to approve the quarterly statement of accounts.
10115   UKHost4u
It was noted that the Clerk had been approached by UKHost4u offering free hosting of the Silverdale Parish Council website in exchange for a link to UKHost4u on the website;  RESOLVED that the Clerk contact UKHost4u to find out what format the link would take and contact the Lancashire Association of Local Councils to check on the legality of including a commercial link.
10116   Standards and Code of Conduct
It was noted that following the Localism Act 2011 Lancaster CC has introduced a new Code of Conduct which parish councils can adopt if they so wish;  RESOLVED to adopt the Lancaster CC model with the exception of Section 2 pertaining to “other interests”.
10117   Dog Waste Bags
RESOLVED to continue with the trial provision of dog waste bags at The Lots for 1-2 more months; further RESOLVED that Councillor Williams keep the dispenser supplied with bags whilst the Chairman is away and to reimburse him for the cost of the bags.
10118   Railings
It was noted that the Chairman had contacted the Unpaid Work section of the Probation Service regarding the incomplete painting of the railings and had been informed that the remainder of the railings (on Red Bridge Lane) would not be painted because of health and safety reasons.  RESOLVED that the Clerk write to the Mr Robinson, Chief Officer of the Lancashire Probation Trust, to thank him for the work carried out so far and asking why the work has stopped.
10119   Bottoms Lane
RESOLVED that, in view of the member of the public’s comments under 10105 above, the Clerk contact the AONB for advice on what vegetation should be cut and what saved, how much they would charge to clear the overgrowth on Bottoms Lane themselves and how soon they could do the work – it was noted that the overgrowth is a health and safety issue and needs to be cleared fairly quickly. If the AONB would charge significantly more than Mr Pharaoh (£135 + VAT) and/ or are unable to carry out the work quickly RESOLVED to instruct Mr Pharaoh to carry out the work carefully (subject to clarification that his quotation was based on cutting back the overgrowth by hand).
10120   Public Toilets
It was noted that Mr Dunn has given 2 quotations for renewing the flush mechanism/ toilet cistern to the gentlemen’s toilet – £110 + VAT to replace like with like and up to £340 + VAT (the actual amount will depend on the number of hours of labour needed) to replace the cistern with a sturdier model.  RESOLVED to accept Mr Dunn’s quotation to renew the cistern with a sturdier model at a cost of up to £340 + VAT.

10121   Items for Information
1.  The Vice-Chairman reported that: (1)  the bridge over the stream on Storrs Lane (near Leighton Moss nature reserve) is collapsing; (2)  it seems that ragwort is not being cleared from public places.
2.  Councillor Palmer advised that the stile near Challan Hall is now unusable.
3.  Councillor Mason reported that the overgrown shrubs on the roadside at the corner of Lindeth Close and Lindeth Road are still in need of attention as they are restricting visibility.
4.  The Clerk advised that she will attend a Lancs. CC training/ information event at County Hall, Preston on 15th August on Rights of Way maintenance delivery by parish and town councils.
10122   Suggestions for Future Agenda Items
1.  Annual programme of clearance of weeds/bulrushes for Woodwell and Bankwell.  (All)
2.  An update on The Royal Hotel.  (Councillor Palmer)
10123   Date of the Next Meeting
It was noted that the date of the next meeting is Monday, 3rd September 2012. Items for the agenda to reach the Clerk before Friday, 24th August and copies of reports to reach the Clerk before Monday, 27th August.
Sue D. Hayward
Deputy Clerk to the Council