2012/10/01

1st October  2012
10148   Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 1st October 2012.
10149   Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors H.M.E. (Harriet) Bradfield, A.J. (Tony) Houghton, S.L. (Shirley) Mason, N. (Nigel) Ribbons and P.N. (Paul) Williams, the Clerk  –  L.D. (Denise) Challenor, the Deputy Clerk  –  S.D. (Sue) Hayward, County Councillor S.M. (Sarah) Fishwick, City Councillor K. (Kath) Graham, Mr Andrew Halliwell, Assistant Project Director (Lancashire County Council), 2 representatives from British Telecom and 39 members of the public.
10150   Apologies for Absence:  Councillor A. (Angela) Woods and PC 2866 Tony Marsh.
10151   Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
10152   Minutes of the Previous Meeting
The Minutes of the Ordinary Meeting held on Monday, 3rd September were approved then signed by the Chairman.
10153   Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Clerk referred to: (1)  item 10118, regarding the painting of the railings, and advised that she had received a reply from the Unpaid Work section of the Probation Service stating that it was not safe to complete the painting from the road-side for safety reasons and asking if this Council could provide traffic lights. RESOLVED that the Chairman discuss the matter with them as it was believed that the railings could be painted from the other side, (2)  10139, regarding water usage in the public toilets, and reported that United Utilities have informed that the water meter is in Gaskell Close and have listed the water consumption for each quarter over the last 18 months. RESOLVED to query the readings with United Utilities which seem very high; (3)  10142, regarding Woodwell and Bankwell, and advised that the AONB can carry out clearance work at Bankwell on 30th October and Woodwell on 13th November – the charge would be £122.50 for each task.  RESOLVED to ask the AONB to go ahead.
The Chairman referred to item 10134, regarding the 20mph zone, and reported that some of the posts (for signage) have started to be put up.
10154   Matters Raised by Members of the Public for Future Consideration
It was noted that Mr Maurice Brophy, Policy and Housing Manager (Lancaster City Council (Lancaster CC)), was present at the meeting, regarding the draft Local Plan and that Lancashire County Council (Lancs. CC) had been invited to attend the meeting to speak on broadband provision. Members RESOLVED to bring forward agenda item 10, regarding broadband provision, and to suspend the meeting under standing order 12 (e) to enable Mr Brophy to speak without time constraint and so that members of the public could ask questions of Mr Halliwell and Mr Brophy.
Broadband Provision
Mr Halliwell and 2 representatives from British Telecom (BT) explained that it is the UK government’s ambition for 90% of the UK to have access to superfast broadband (24Mbit/s per second and upwards) by 2017 using public funding. The plan is subject to approval from the European Commission which is likely to be given in about a month’s time. Lancs. CC target is for 97% of households to have access – the remaining 3% are spread across the county in urban as well as rural areas; a large proportion of Silverdale will have access to 30Mbit/s per second (many times faster than at present). Silverdale will be one of the first areas to go live and the ‘roll out’ will take place in 2013. It was noted that users can apply for provision from the whole range of service providers including BT. Assuming that approval is given the plan for implementation in Silverdale will be discussed with residents nearer the time.
Draft Local Plan
Mr Brophy advised that the draft Local Plan addresses the needs in the district for housing, retail, transport etc and follows on from the Core Strategy which described the broad principles for addressing needs; most development is directed to urban areas but 8 key villages have been identified. Consultation  will take place between October and December and will include a consultation event at the Gaskell Hall, Silverdale on Thursday, 8th November from 2 – 7pm: “Shaping a Better Future. The preparation of a Local Plan for Carnforth and Rural North. Notices advertising the event will be placed around the village. It is expected that it will take about 18 months – 2 years for the plan to be finalized. The target will be for 400 dwellings a year to be built across the district (6,000 over 15 years) of which as high a percentage as possible will be affordable homes; there are insufficient brownfield sites to meet this target.
Other issues raised by members of the public:
1. the need for somewhere to scooter, cycle and skateboard in the village;
2. signage for the 20mph zone – a resident explained that 4 signs have been put up outside her home.
The Chairman advised that the 20mph speed restriction is not enforceable until all the signs are in place, the position of the signs had been agreed with Lancs. CC but they had not all been put in the agreed places;
3.  the ceramic panels – Mr Phil Hargreaves is discussing the fitting of the panels with the Manager of the Co-operative store.
10155   Update from the Community Police Officer
A written report from PC Marsh was read by the Chairman: (1)  unfortunately, due to an IT problem PC Marsh had been unable to give a detailed report but noted that there had been a theft of fuel and the Shore Road car park honesty box had been damaged; (2)  the Constabulary has launched a county-wide operation, Operation Firecrest, to tackle rural crime. A number of tactics are being used but, for the operation to be successful, the police need the help of the public and would like to remind residents to report any suspicious activity (tel: 101/ 01524 63333 or if the circumstances warrant it, 999); a Rural Crime Workshop is being hosted at Myerscough College on the 12th October 2012. There will be presentations on the use of Datatag, and other security providers, and inputs from the stolen vehicle squad and Force Wildlife Officer; (3)  in relation to the PACT priorities the police have continued to monitor parking on Cove Road and the village in general; they have monitored the situation by the Co-operative store but have had no reports of anti-social behaviour concerning youths gathering there.
RESOLVED that the police continue with the same PACT priorities.
10156   Report from County Councillor Sarah Fishwick
Councillor Fishwick reported that a new bus timetable will be in operation from 29th October and a new 2-hourly evening and Sunday service will be available through to Carnforth and Lancaster. Full information is available on www.lancashire.gov.uk/buses.
10157   Report from City Councillor Kath Graham
Councillor Graham had nothing to report.
10158   Reports on any Meetings Attended by Members or the Clerk
None.
10159   Broadband
RESOLVED not to submit an article to the parish magazine about broadband at this point.
10160   Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a)  A resident writes about The Row, asking can the speed limit of 20mph be imposed and the bus service reduced to a requested service for mid-days.  RESOLVED to discuss issues about the 20mph zone at a future meeting of this Council;
b)  A resident writes to complain about the chiming clock in the village being too intrusive; it was noted, however, that many residents have commented that they like it;
c)  LALC Minutes of the 233rd Meeting of the Lancaster Area committee; LALC’s accountant’s report of the unaudited accounts to March 2012;
d)  Ms Margaret Machintosh informs the Council that the ceramic panel frame cost £209.32 and as Mr Phil Hargreaves has undertaken to erect the panel free of charge she wonders whether, instead, they would contribute or pay the cost of the frame.  RESOLVED to pay the cost of the frame;
e)  A resident writes to protest about the letter, which he considers to be offensive, requesting he cut down the vegetation overhanging the highway and points out that parked cars also create hazards;
f)  A member of the public writes about the untidiness of some land on part of Moss Lane;  RESOLVED not to discuss this as the letter was anonymous. It was noted that, in future, anonymous letters will not appear on the agenda and that if residents wish to write to this Council supplying their name and address, but have their details withheld from public view, their request will be honored;
g)  Clerk and Council’s Direct;
h)  LCR Publication.
10161   Planning
(1)  It was noted that the following planning application had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
12/0832/REM  38 Lindeth Road.  Reserved Matters application for the erection of a two storey dwelling on land adjacent.  PLANNING OBJECTIONS on the grounds that there is no sewage provision, no parking and the proposed dwelling would constitute backland development.
b)  It was noted that the following decision had been advised by Lancaster CC:
Tree Preservation Order no. 505(2012) made for trees fronting 10 Lindeth Road. 

10162   Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25 (a)  Parish Council Property and Functions
The Clerk advised that:
1. Mr Phil Hargreaves was asked to deal with a fallen tree at Woodwell at a cost of £45 (which will be donated to a bench in memory of Councillor Bernard Fryer);
2.  the blocked drains to the public toilets have been reported to Lancaster CC who will unblock them and apportion the costs between the various users.
25(b)  Non-Parish Council Property and Functions
None.
10163   Finance
(a)  It was noted that no money had been received by the Council since the last meeting but that there is a credit of £101.17 on the account with British Gas (clock electricity).
(b)  RESOLVED to authorise payment and sign cheques for the following accounts:
Mrs S. Hayward (3 months salary & expenses)      £368.86  (749)
Mrs L.D. Challenor (3 months salary & expenses)    £1034.60  (750)
Mrs L.D. Challenor (website/domain name, UKHost4u)       £87.01  (751)
Post Office Ltd (PAYE)         £230.40  (752)
Mr P. Williams (toilet cleaning)        £175.00  (753)
Envirocare (contractor work)         £633.22  (754)
Envirocare (extra hedge trimming)        £162.00  (755)
Npower (toilet electricity)           £85.58  (756)
Hygiene Cleaning Supplies         £155.90  (757)
Mr Andrew Bodenham (toilet supplies)         £69.26  (758)
BDO LLP (external auditor)         £342.00  (759)
c)  RESOLVED to write to United Utilities querying the water consumption to the public toilets as the meter readings seem too high for the likely water usage and to defer the payment of the United Utilities bill (£294.63) until the query has been dealt with.
d)  RESOLVED to approve and accept the Annual Return. Regarding the Auditor’s issues arising – the Clerk will supply the Auditors with a list of assets with the next Annual Return.
10164   Basic Parish Allowance
It was noted that in November Members will be entitled to receive a payment of £25 in respect of the Basic Parish Allowance for the financial year and that anyone not wishing to receive it should inform the Clerk.
10165   Memorial Bench
RESOLVED to make a donation (under section 19, Local Government (Miscellaneous Provisions) Act 1976) of £100 towards a memorial bench in memory of former Councillor Bernard Fryer which will be placed at Silverdale Cricket Club.
10166   Tree survey
RESOLVED that the Chairman ask Mr Roger Cartwright, arboriculturist, if he is able to carry out a survey of the trees at Woodwell, Woodwell Lane, Bankwell and Burton Well to assess their condition.
10167   Co-operative Store
RESOLVED that the Clerk draft a letter to the Co-operative store about the possibility of a community shop window; it was noted that Councillor Bradfield has the contact details of the person to whom the letter should be addressed and will check the letter before it is sent.
10168   Budget
RESOLVED to approve the draft Budget which had been circulated to Members with the agenda.
10169   Remembrance Sunday
It was noted that the usual arrangements are in place for Remembrance Sunday.
10170   Christmas trees
RESOLVED:
1.  that the Chairman check that an electricity supply can be provided for a tree in the playground and the Clerk check the supply for Bleasdale House School and that they are able to provide some tree lights;
2.  (subject to 1. above) to buy 2 trees at a cost of no more than £150;
3.  that the Clerk ask Mr Neil Pharaoh (Parish Contractor) if he is able to supply 2 fir trees and erect them before 1st December.
It was noted that one set of lights is being stored by the Chairman.
10171   PHS Duty of Care Certificate
It was noted that the new Duty of Care certificate from PHS, regarding the disposal of waste, has been received and will be held in the public toilets.
10172   Items for Information
1.  The Clerk reported that Mr Pharaoh has noted the following defects in his inspection report: a split in the infant swing seat; bark to the aerial slide not at regulation depth.
2.  Councillor Houghton advised that the grass around some of the benches needs strimming.
3.  Councillor Palmer reported that: (1)  the seat by the bus stop opposite The Royal is damaged; (2) some kerbs have been waxed (to enable scooter etc tricks) and are potentially dangerous; (3)  he has received more complaints about the rubbish on a grass verge on Lindeth Road.

10173   Suggestions for Future Agenda Items
1. Issues regarding the 20mph zone e.g. signage.  (All)
2. November meeting – possible site for a multi-wheel park.  (All)
3. December meeting – the draft Local Plan.  (All)
4. An update on The Royal Hotel.  (Councillor Palmer)
10174   Date of the Next Meeting
It was noted that the date of the next meeting is Monday, 5th November 2012. Items for the agenda to reach the Clerk before Friday 26th October and copies of reports to reach the Clerk before Monday, 29th October.  

Sue D. Hayward
Deputy Clerk to the Council