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6th September 2004

7697 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday 6th September 2004.

7698 Present: Councillors J. (John) Burrow, C.J. (John) Eden, T.B. (Bernard) Fryer, J. (June) Greenwell, R.M. (Ralph) Henderson, A.J. (Tony) Houghton, the Clerk – P.G. (Peter) Challenor, County & District Councillor S.M. (Sarah) Fishwick, and two members of the public.

In the absence of the Chairman, the Vice-Chairman, Councillor Houghton, chaired the meeting.

7699 Apologies for Absence: Chairman – Councillor P.(Peter) Roberts, Councillor A.W. (Arthur) Graves, and PC 1283 Roger Brooksbank.

7700 Receipt of Declarations of Members’ Interests relating to any items appearing on the agenda.

1. Councillors Burrow, Fryer, Greenwell, Henderson, and Houghton declared a non-prejudicial interest in item 20.

2. Councillor Houghton declared a non-prejudicial interest in item 19.

7701 Minutes of the Previous Meeting.

The Minutes of the Ordinary Meeting, held on 2nd August 2004, were approved, and then signed by the Vice-Chairman.

7702 Receipt of information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

7669 – Appointment of Parish Contractor: Mr Hargreaves has agreed to dedicate the equivalent of one day per month to Parish Council work, and wherever possible, to accommodate urgent, unexpected work, within this commitment. Mr Hargreaves will submit quarterly invoices.

7690 – Correspondence (12): Councillor Henderson drew attention to the intention of the Countrysde Agency to put a prohibition order on access to much of the Warton Sands registered common land. Whilst welcoming most of the proposed order, Members agreed that a small portion, at the north end should be excluded. As comments are required by 9th September, it was RESOLVED that the Clerk would submit urgent comments, stating that “we suggest that the restricted area should not include the area of the north spur (Silverdale Parish) and should follow to the south of the centre of Quicksand Pool Drain (predominantly Warton Parish). This takes account of the practical walking habits of visitors to the shores at Silverdale, who (subject to the tides, and deposits of salt marsh), might unwittingly stray into a prohibited area, simply because of an unfortunate technicality”. A copy of the message will be sent to Warton Parish Council.

7703 Matters raised by Members of the Public for future consideration.

The two members of the public spoke about the ongoing concerns about sewerage treatment at Stoneleigh Court.

7704 Alteration to Order of Business

In view of the comments made by the members of the public, and the fact that they would be relevant to an agenda item, it was RESOLVED that item 19 be taken next, in accordance with Standing Order 12(b).

7705 Sewerage Treatment at Stoneleigh Court, and reported sewerage discharge at The Shore.

Although treatment has improved at Stoneleigh Court, the builder has been advised to call upon the services of a consultant. Members are concerned by the fact that storm water appears to get into the system, causing inadequately treated sewage to be discharged. It had been thought likely that this would be linked to the reported discharge on The Shore, but tests, using dye, appear to have ruled out this possibility. This latter discharge remains a mystery.

7706 Update from the Community Police Officer

PC Brooksbank had been unable to attend the meeting, and his report was not available.

7707 Report from City & County Councillor Sarah Fishwick.

Councillor Fishwick produced a written report, copies of which were distributed at the meeting. Matters covered included (1) the proposed ramp at the Station had received Planning Permission some years ago, but it is not known where the funding will come from, (2) there are ongoing discussions about access and egress for the Station houses, (3) discussions about speeding through the village have given rise to a suggestion for the installation of rumble strips, and (4) the proposed Heysham-M6 link road.

7708 Reports on Meetings and Projects

Councillor Henderson had attended a meeting of the Parish Plan Countryside Group, on August 31st, but he had no matters to report.

7709 Correspondence

(a) Receipt of the following items was noted and any action determined, by resolution, as indicated:

1. Two Castles Housing Assoc – e-mail about conditions for letting / sale.

2. Jenkins Design Services – plans for refurbishment of the Royal Hotel.

RESOLVED that the developers be invited to meet with representatives of the Parish Council and the Parish Plan Village Centre Group.

3. Silverdale Sport & Recreation Development Committee – letter (agenda item)

4. Rachel Bodenham – e-mail to record safety action taken at Playground.

5. AONB – e-mail reply to query about costs of National Conference.

6. Chief Planning Officer – reply to clerk’s concerns about consultation weaknesses.

7. Lancashire CC – letter from Cllr Yates re notification of roadworks.

8. Geraldine Smith MP – action regarding common land being indicated green on plan.

9. AONB – “Waymarker”, August.

10. L&M County Training Partnership – New Councillors & Clerks Course.

11. L&M County Training Partnership – “Is there a problem?” Course.

12. L&M County Training Partnership – Training Programme September – April.

13. LAPTC – Summer Newsletter.

14. NALC / SLCC – New Pay and Allowances 2004/5

15. NALC – Employment update.

16. NALC – Policy update: Corporate Environmental Crime.

17. NALC – Policy update: Membership of National Park Authorities

18. NALC – Policy update: Cleaner Neighbourhoods (DEFRA consultation)

19. Lancashire CC – Lancashire Local Transport Plan Progress Report.

(b) Councillor Greenwell advised that she had received an e-mail from DEFRA, indicating that the application for a grant towards the Playgound project would not be heard in September, as had been originally intended, and that the representative wished to visit the site, before the applcation goes to the October meeting.

7710 Planning

(1) It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25, and comments made as indicated:

04/01042/FUL – 4 Bottoms Lane – erection of a pitched roof to replace existing flat roof: NO OBJECTIONS.

04/00995/FUL – 23 Lindeth Road – erection of a conservatory to the rear and convert garage to bedroom: NO OBJECTIONS.

04/01074/FUL – 22 Emesgate Lane – conversion of existing barn with extensions to form additional living accommodation and erection of a detached garage: NO OBJECTIONS

04/00969/FUL – 58 Emesgate Lane – erection of extension to garage to form workshop: NO OBJECTIONS
(2) It was noted that there were no Planning Applications requiring comment at this meeting.

(3) The following decisions, advised by Lancaster City Council, were noted.

04/00846/FUL – 11 Shore Road – erection of a two storey side extension to form garage with bedroom over and single storey side and rear extensions to form snug, dining room, increased utility room and new WC: GRANTED.

04/00759/FUL – Richmond Hill, Stankelt Road – creation of a new vehicular access onto Stankelt Road: REFUSED

04/00795/FUL – Ridgway Park, Gibraltar Road – continuation of temporary permission

01/00544/FUL for the siting of 4 portakabin style classrooms for a period of 2 years: GRANTED.

04/00798/FUL – Ridgway Park – siting of one portakabin style classroom for a period of 2 years: GRANTED.

04/00804/FUL – 41 Stankelt Road – erection of a rear dining room extension: GRANTED.

04/00788/FUL – 19 Shore Road – increase height of boundary walls to 3 metres: REFUSED.

04/00789/LB – 19 Shore Road – Listed Building Application to increase height of boundary walls to 3 metres: REFUSED.

(4) It was noted that the Appeal of the Applicant, against the Refusal of Lancaster City Council to permit the conversion and extension of an outbuilding to a holiday cottage, with garage and studio, and the construction of a new access, at The Parrock, Shore Road, has been ALLOWED.

(5) It was noted that a letter has been sent to Mr Andrew Dobson, enquiring about the proposed ramp at the Station, and that his reply stated that he had been unable to find out what had happened to the proposal, but was continuing with enquiries.

7711 Urgent action taken in accordance with Standing Order 25 (other than Planning).

Mr Hargreaves authorised to remove the remains of two fallen trees at Woodwell Lane (cost to be included within the £90 per month agreed Parish Contractor’s payment)

7712 Proposed Charter between County and Parish Council.

The Policy Unit of the County Council had repeated the request that this Council should make a decision about the proposal for a Charter for delegation of duties, but had been unable to provide any details of terms, and funding arrangements. Members had considered the range of duties suggested in the Quality Parish Council booklet, and decided that they could not see any advantage to be gained, for the community, by having any of the duties delegated. RESOLVED that this Council does not wish to enter into a Charter agreement, at this stage.

7713 Quality Parish Council and AQA Certificate.

(a) The Clerk had circulated his own discussion document, in which he suggested that there is no longer an significant benefit to be gained, by the community, in this Council continuing to work towards the award of Quality Parish status. In the earlier days of the scheme, it had been understood that attainment of such status may result in the Parish Plan being accepted as Supplementary Planning Guidance, but it now appears that this is not the case. RESOLVED that this Council will discontinue working towards the award, for the time being, as it would involve further expenditure, with no apparent gain.

(b) The Clerk’s discussion document also referred to the training scheme for, and award of, the Certificate in Local Council Administration, known as the AQA Certificate. Now that efforts to achieve the award of Quality Parish status are to be discontinued, there is no longer a requirement for the Clerk to achieve this award. He had received, and studied, all the relevant training material, and was continuing to derive considerable benefit from the national e-mail study group, established by the Society of Local Council Clerks. In order for him to continue to the award of the Certificate, the Council would incur further expenditure, which now appeared to be unjustified. RESOLVED that, for the time being, the Clerk should discontinue his efforts towards the award of an AQA Certificate, insofar as they should incur further expense.

7714 Retention of Plans.

The question had arisen as to whether the retention of plans, provided for consultation purposes, in connection with Planning Applications, could give rise to breaches of copyright law. The Clerk had received contradictory advice from various sources, but suggested that the comment of the Legal Advisor to the Society of Local Council Clerks appeared to have been well-researched, and the most reliable. RESOLVED that plans will be destroyed once the Council receives notification that Planning Permission has been granted. In the event that Permission is refused, plans will be retained for twelve months following the date of refusal. Where there is no appeal against refusal, they will then be destroyed. In a case where an appeal is lodged, plans will be retained until the Council receives notification of determination of the appeal.

7715 Spraying of Playing Field

RESOLVED that retrospective authorisation be granted for the spraying of “Pastural”, on the Playing Field, by John Graves & Son, at a cost of £100 + vat. Members stipulated that, in future years, Mr Graves should give advance notice of his intention to carry out spraying, and that he should provide technical details, for the information of Members and users of the Field.

7716 Use of Voluntary Labour by “Action for Silverdale Children”.

ASC have suggested that it may be possible to minimise costs of the new Playground scheme by using voluntary labour for much of the installation work. Members agreed this, in principle, but requested a detailed list of the work envisaged, before giving formal permission.

7717 Provision of Goal Posts on the Playing Field.

RESOLVED that this Council does not wish, at this time, to provide goalposts, on the Cove Road Playing Field, or to permit any other organisation to make such provision.

7718 Request for Meeting

A request had been received from the Silverdale Sport & Recreation Development Committee that this Council should attempt to arrange a meeting between the said Committee, the Parish Council, and the Management Committee of the Silverdale Institute, in the hope of being able to make progress with SSRDC objectives. Members agreed to this request, and the Clerk will send a suitable letter to the Institute.

7719 Finance

(a) Councillor Burrow conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.

(b) Cheques for the following accounts were signed:

Mr John Burrow (Basic Parish Allowance) £25.00 (065)

Mr Bernard Fryer (Basic Parish Allowance) £25.00 (066)

Mr Arthur Graves (Basic Parish Allowance) £25.00 (067)

Mrs June Greenwell (Basic Parish Allowance) £25.00 (068)

Mr Ralph Henderson (Basic Parish Allowance) £25.00 (069)

Mr Tony Houghton (Basic Parish Allowance) £25.00 (070)

Mr John Eden (reimbursement for noticeboard lettering) £11.75 (071)

John Graves & Son (Playing Field – hedges, mowing, and strimming) £246.75 (072)

7720 Items for Information

(1) Councillor Eden expressed his concern about the state of the former bus stop area, in Emesgate Lane, and indicated that he thought that one of the seats should be removed, as it is beyond repair. Mr Hargreaves is preparing a quotation for total renovation of the area.

(2) Councillor Fryer reported that the safety chain, at the entrance to the Playing Field has broken, and is now held together with string.

(3) Councillor Greenwell reminded Members that a Parish Plan update would be due in November, and asked that items be submitted to her in time for the agenda.

7721 Date of Next Meeting.

It was noted that the date of next meeting is Monday 4th October 2004. Items for the agenda to reach the Clerk by no later than Friday 24th September, and copies of reports by no later than Monday September 27th September.

Peter G. Challenor

Clerk to the Council

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