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4th October 2004

7722 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday 4th October 2004.

7723 Present: Chairman – Councillor P.(Peter) Roberts, Councillors C.J. (John) Eden, T.B. (Bernard) Fryer, A.W. (Arthur) Graves, J. (June) Greenwell, R.M. (Ralph) Henderson, A.J. (Tony) Houghton, the Clerk – P.G. (Peter) Challenor, PC 1283 Roger Brooksbank, and one member of the public.

7724 Apologies for Absence: Councillor J. (John) Burrow, and County & District Councillor S.M. (Sarah) Fishwick.

7725 Receipt of Declarations of Members’ Interests relating to any items appearing on the agenda.


7726 Minutes of the Previous Meeting.

The Minutes of the Ordinary Meeting, held on 6th September 2004, were approved, and then signed by the Chairman.

7727 Receipt of information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

7715 Spraying of Playing Field Since the meeting, the Clerk had learned that the invoice had been intended for Arnside Parish Council and apologised for the confusion.

7718 Request for Meeting Councillor Houghton asked for an update. The Clerk advised that he has received a letter, on another matter, which stated “Finally, I acknowledge receipt of your letter dated 09.September.2004 in relation to Parish Council minuted action No. 7718 – ‘Request For Meeting’ on which I will be writing in due course”. The letter arrived after the agenda had been published, and will therefore be considered at the November meeting.
7728 Matters raised by Members of the Public for future consideration.


7729 Update from the Community Police Officer

PC Brooksbank’s report made mention of several incidents along the coastline. Other incidents involved (a) a broken window, (b) a fraudulent cheque from Nigeria, for purchase of a horse, and (c) resolution of concerns over temporary traffic lights, and parking near to the Spring Bank exit. Next month the Police will be prioritising beach surveillance.

Councillor Fryer had reported an incident to Carnforth Police Station, but there had not been any feedback, nor had the incident been brought to PC Brooksbank’s attention. It was reiterated that it would be best to report non-emergency calls direct to PC Brooksbank, on 07775-977887.

Councillor Henderson made reference to the fact that the school had taken-up the travel plan recommendation, and he suggested that PC Brooksbank’s active interest would be welcomed.

Councillor Houghton asked that PC Brooksbank should discourage the long-term parking on both sides of Emesgate Lane, near to the newsagent. Councillor Greenwell made a similar request, in respect of the bend in Cove Road, near to Elmslack Lane.

7730 Report from City & County Councillor Sarah Fishwick.

Councillor Fishwick was not present and her report was not available.

7731 Report on progress with the Children’s Playground project.

Councillor Greenwell reported on her meeting with a representative from DEFRA, in company with Mrs Rachel Bodenham, from ASC. It now seems likely that the grant application will be formally considered at the end of October, with notification of any award in early November. Additionally a grant is being sought from “Living Spaces”. Grants already received by ASC, total £7,500, and the Council is mindful that the money must be spent within 12 months. As there is a high expectation of grants from DEFRA and Living Spaces, Councillor Greenwell suggested that approval be given for a contract to be signed for phase one. This will be considered as an item on the next agenda, but the Clerk indicated that interim approval could be given, under item 10.1, if the Council considers it to be an appropriate means of addressing the safety concerns.

7732 Reports on Meetings and Projects

The Chairman and Councillor Henderson had attended a meeting of the Lancaster Branch of LAPTC, on 27th September. The issue, raised by Silverdale, of changes to developments, after Planning Permission has been granted, were discussed. It was agreed to take up the matter, with the Chief Planning Officer for Lancaster City Council. A report will be available for the next meeting of the LAPTC.

7733 Correspondence

Receipt of the following items was noted and any action determined, by resolution, as indicated:

1. RoSPA – Safety Inspection Report for Playground.

RESOLVED that it would be inappropriate to spend any money on restoration of the existing equipment, other than the large swings, and that the Playground Action Group should obtain a revised quotation for the implementation of Phase One of the proposed re-development, with a view to an order being placed. This decision to be formally ratified at the November meeting. If it is appropriate for a contract to be signed before the next meeting, the Clerk is authorised to place the order, using delegated powers, under Standing Order 25.

2. Allianz Cornhill – reply to insurance query re goalposts.

3. Lancaster City Council – Local Plan (confirmed)

4. LAPTC – possible revision to method of calculation of fees.

5. Countryside Agency – land between Lake District and Yorkshire Dales National Parks.

6. ODPM – Review of regulation of Political activities for Local Government employees.

7. NALC & ODPM – draft Code of Conduct for Local Government employees.

8. LAPTC – AGM, 6th November, County Hall.

9. Mr Atkinson – request for survey of trees at Woodwell.

RESOLVED that the Clerk should arrange for this to be done, and Members recommended three qualified tree safety inspectors, who could be approached.

10. HLB AV Audit – letter re Annual Return (dealt with under SO25)

11. Canon Paul Warren – letter re trains not stopping at Silverdale.

RESOLVED that Canon Warren’s letter be forward to Geraldine Smith MP, together with a letter to indicate that this Council shares the concerns expressed.

12. Geraldine Smith MP – Planning Inspectorate reply re indication of common land.

13. Lancaster CC – consultation re Licensing Act 2003.

14. British Gas – excessive bill for electricity for clock (challenged by Clerk).

15. NALC – Local Council Review, September.

16. Clerks & Councils Direct – September.

17. AONB – Waymarker, September.

18. Lancashire Fire Authority – Draft Year 2 Action Plan.

19. Smith of Derby – confirmation of servicing of clock.

7734 Planning

(1) It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25, and comments made as indicated:

04/01021/FUL – 19 Emesgate Lane – installation of UPVC windows: NO OBJECTIONS.

04/01226/FUL – Waterslack Cottage, Ford Lane – erection of a stable with tack room and shelter: OBJECTION on the grounds of siting. The siting should be adjacent to the existing buildings. The Parish Council also would like to reiterate it’s desire to have Walking/Quiet Lanes within Silverdale, and Ford Lane would be a good example.

04/01167/FUL – Waithman’s House and Nursery, Lindeth Road – erection of a new building for use as a tea room: OBJECTION on the grounds of road safety. The Parish Council believes there are problems already for visitors to the Garden Centre, in that there are inadequate parking facilities, so cars park on grass verges. This proposed development would simply exacerbate the problems of additional traffic using the narrow lanes. The car parking provision would be insufficient and road safety of walkers and others would be at risk of accidents. Again we would like to have Lindeth Road and Hollins Lane having speed restrictions of 20 mph and designated as Walking/Quiet Lanes.

04/01210/FUL – Gibraltar Farm, Gibraltar Road – erection of an agricultural worker’s dwelling: The Parish Council would wish to support the future of Gibraltar Farm and if that required a second housing unit on site the Parish Council would support a modest unit in a suitable location. We however feel that the Parish Council requires further information before being able to make an informed decision. Questions relating to the freehold of the land, and the future ownership of a desirable property in a prime location would be helpful in assisting the Parish Council to make the right assessment.
(2) It was noted that there were no Planning Applications requiring comment at this meeting.

(3) The following decisions, advised by Lancaster City Council, were noted.

04/01042/FUL – 4 Bottoms Lane – erection of a pitched roof to replace existing flat roof: GRANTED.

04/00995/FUL – 23 Lindeth Road – erection of a conservatory to the rear and convert garage to bedroom: GRANTED.

7735 Urgent action taken in accordance with Standing Order 25 (other than Planning).

Amendment of Annual Return, in accordance with instructions from the external auditor, HLB AV Audit, in order to accommodate the loss consequent upon sale of the 2 ½ Stock. Balance Brought Forward changed from £14,242 to £14,322 and Total Other Income changed from £1,480 to £1,400.

7736 Appointment of a Deputy Clerk.

The Clerk had previously informed Members that he has found that the appointment of Clerk involves significantly more hours than those for which he is paid, and that he would appreciate the assistance of a Deputy Clerk. He also advised the Council that the annual risk assessment should take a more realistic view of the action, which the Council would need to take, in the event that he should become unavailable for a few weeks, or more.

RESOLVED that a Deputy Clerk / Deputy RFO be appointed from 1st April 2005 at the appropriate salary for 10 hours per month.

The Clerk will bring forward draft terms and conditions, for further consideration by the Council. In the meantime, the post will be advertised via local media, not requiring payment. Newspaper advertisement will be considered if a suitable response is not forthcoming from such other media.

7737 Visibility at the New Road triangle.

Councillor Eden made reference to a recent accident, at the triangle, which was largely attributable to the poor visibility for motorists wishing to turn right, out of New Road. Members recalled several other such accidents and considered that some improvements should be suggested. RESOLVED that the Clark should write to the Traffic and Safety Department of Lancashire County Council, suggesting that a roundabout be formed, or some other physical improvement be made to the junction.

7738 Parish Assembly 2005.

It was noted that the Assembly will be held on Monday 21st March, at 7.30pm. The Green Room is to be booked, if available. RESOLVED that Mr George Crossman be invited to speak about the work of the Coastguard service.

7739 Internal Audit Committee

It was noted that a meeting of the Internal Audit Committee is to be held on Monday 1st November, at 7.00pm, and is to conclude business before the commencement of the Parish Council Ordinary Meeting, at 7.30pm.

7740 Service of Remembrance.

The Chairman had agreed that Councillor Eden should represent the Council, in his customary participation at the annual Service of Remembrance, on November 14th, subject to approval by the Council. RESOLVED that Councillor Eden should represent the Council. It was noted that the agreed budget authorises a donation of £20 to the bugler, and £25 to the Royal British Legion Poppy Appeal (for the customary wreath).

7741 Finance

(a) Councillor Graves conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.

(b) Cheques for the following accounts were signed:

Mr P. Roberts (Chairman’s Allowance) £135.00 (073)

Playground Management Ltd (Inspection Report) £ 72.26 (074)

7742 Items for Information

(1) The Clerk distributed a note about planning conditions for Mobile Phone masts, which had been discussed at the Kent Estuary Neighbourhood Forum (Cumbria), the contents of which are very pertinent to the current situation in Silverdale.

(2) Councillor Eden advised that the new seat, outside the Co-Op, is excellent, and should be added to the Council’s insurance.

(3) Councillor Houghton drew attention to a number of features, in, and around, the entrance to Know Hill, which appeared to be a departure from the plans approved for Planning Permission.

(4) Councillor Greenwell indicated that she needs someone to take over the co-ordination of the Parish Plan Action Groups, although she hopes to continue her work with the Playground Group (ASC).

(5) The Chairman gave advance warning that the agenda for the next meeting, will contain an item for the preparation of a list of issues to be discussed with Geraldine Smith MP, at the December meeting

7743 Date of Next Meeting.

It was noted that the date of next meeting is Monday 1st November 2004. Items for the agenda to reach the Clerk before Friday 22nd October, and copies of reports before Monday 25th October.

Peter G. Challenor

Clerk to the Council

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