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1st November 2004

7744 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday 1st November 2004.

7745 Present: Chairman – Councillor P.(Peter) Roberts, Councillors J. (John) Burrow, C.J. (John) Eden, T.B. (Bernard) Fryer, A.W. (Arthur) Graves, J. (June) Greenwell, R.M. (Ralph) Henderson, A.J. (Tony) Houghton, the Clerk – P.G. (Peter) Challenor, PC 1118 John Bassinder, ECSO Deborah Gwilliam, and four members of the public.

7746 Apologies for Absence: County & District Councillor S.M. (Sarah) Fishwick.

7747 Receipt of Declarations of Members’ Interests relating to any items appearing on the agenda.


7748 Minutes of the Previous Meeting.

The Minutes of the Ordinary Meeting, held on 4th October 2004, were approved, and then signed by the Chairman.

7749 Receipt of information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

7729 Update from the Community Police Officer: Councillor Houghton had established that the theft of pebbles from the shore had taken place within the parish of Arnside. The Clerk advised that Cumbria Police have now traced the owner of the car involved.

7742 Items for Information (e): Councillor Houghton still maintains that the sight-lines for exiting cars, is not in accordance with the approved plans. The matter was raised as an example of developers being permitted to deviate from the approved plans, without the Parish Council being consulted, or advised.

7750 Matters raised by Members of the Public for future consideration.


7751 Update from the Community Police Officer

ECSO Gwilliam reported on (a) a suspicion of poaching in the area, (b) a suspicious grey transit van cruising in the area, and (c) attendance at a fatal fire, resulting in renewal of pleas for householders to install fire alarms. She then informed the meeting that PC Roger Brooksbank had moved to another post, and introduced the new Community Beat Manager for Silverdale and Warton, PC John Bassinder

PC Bassinder’s report referred to (a) a shed burglary, and (b) criminal damage to a bungalow.

He confirmed that he will continue to hold Police surgeries next to the fish van, and that he had taken over the mobile phone, formerly used by PC Brooksbank (07775-977887)

7752 Report from City & County Councillor Sarah Fishwick.

Councillor Fishwick was not present and her report was not available.

7753 Reports from Parish Plan Action Groups:.

1. Action for Silverdale Children Trust

Under the provisions of Standing Order 21, it was RESOLVED that those members of the Trust, who were present, be invited to speak. Three members of the Trust presented the latest proposals for the overall scheme and invited Members to approve Phase 1. It was noted that the proposal now places Phase 1 near to the entrance from Cove Road, and re-locates the general field amenity to the northern end of the site.

RESOLVED (unanimously) that the plan be approved subject to (a) the agreed revision to the orientation of the fence to be provided around Phase 1, (b) re-location of one of the gates in the fence to be provided around Phase 1, and (c) a 5-metre gap to be left at the west and east sides of Phase 1, to allow for mowing.

It was noted that the cost of provision and installation of the equipment for Phase 1 (excluding the fence) would be £14,323 + vat. It has been agreed that Playdale will invoice the Council and ASCT separately, as follows:

ASCT: £6,382.98 + £1,117.02 vat = £7,500.00

Parish Council: £7,940.02 + £1,389.50 vat = £9,329.52

The Clerk advised that the vat for the Council’s payment, would be reclaimed during the current financial year, and that the net sum should therefore be considered to be the contribution. As this sum is within the £8,000 budgeted for this work, he saw no reason why an order should not be placed. The actual expense will need to be ratified, by resolution, at the next Ordinary meeting of the Council, in order to comply with Financial Regulation No.2.

The ASCT had also requested that a formal agreement be made between the Council and the Trust, making a commitment to adhere to the agreed plans. The Clerk explained that this might conflict with the function of the Parish Council, and also the terms of the Deed of Trust for the Silverdale Children’s Playground Charity. The Clerk recommended the formation of a Playground Liaison Committee, to be comprised of all Members of the Council, and all members of the Action for Silverdale Children Trust. The constitution of the committee would enable members to co-opt any other persons that they may deem to be appropriate. This recommendation was agreed by all Members, and by the three members of ASCT. The Clerk will present a draft constitution for consideration at the next Ordinary Meeting.

Members expressed their thanks to ASCT for all their hard work, and their presentation.

2. Countryside Group

Members received a written report and considered recommendations regarding Dog Fouling and Nuisance. RESOLVED to invite Susan Clowes, from Lancaster City Council, to attend a future meeting of this Council, to discuss future publicity.

3. Transport Group.

Councillor Henderson gave a verbal report covering (a) the new shuttle bus, with a lowered-floor entry, (b) success of the Carnforth Connect with Milnthorpe, but having to link with the scheduled bus service, on the Kirby Lonsdale route, because of limited success, (c) it is not feasible for the shuttle bus to link with all trains which stop at Silverdale, and (d) the School is now working on a School Travel Plan.

4. Elderly People Group.

Councillor Greenwell is constantly looking out for any opportunity to explore the possibility of meeting the need for sheltered housing.
7754 Reports on Meetings and Projects

(1) Councillor Henderson attended a National Trust Liaison Meeting, on 29th October. His report covered (a) the programme for replacement of stiles with wicket gates is nearing completion, (b) climbers are still bouldering at Heald Brow, (c) walling stones are being stolen in Eaves Wood and Bottoms Lane, (d) walls are being rebuilt at Woodwell, and the branches shed from the ancient lime tree, at Woodwell, are being left to take root, which necessitates a diversion of the footpath.

(2) Councillor Henderson also attended a Morecambe Bay Conference, on 21st October, which dealt with the topics of cockling, harnessing wind energy, and the proposed North West Coastal Trail.

(3) The Chairman attended a meeting of the AONB Executive Committee on 27th October, at which there was a presentation relating to the work undertaken by the AONB Conservation Volunteers.

(4) The Chairman and Councillor Henderson attended a meeting of the Joint Parishes Committee, at which a similar presentation was given about the work of the AONB Conservation Volunteers.

7755 Correspondence

Receipt of the following items was noted and any action determined, by resolution, as indicated:

1. Lancs C.C. – Parish & Town Councils Conference – 23rd November – Chairman attending.

2. Silverdale Institute – request for donation towards rebuilding of wall abutting 21 Levens Way (agenda item).

3. Warton Parish Council – invoice for work of the Parish Lengthswoman (agenda item, SO25)

4. Lancaster CC – notice of first review consultation of SPG 16, New Residential Development.

5. Lancs CC – Rights of Way Improvement Plan – draft for consultation available on line on www.lancashire.gov.uk/environment/countryside – deadline: 7th January 2005.

6. Silverdale Institute – reply to request for meeting re proposals of SSRDC (copies distributed to members on 12th October).

7. British Gas – adjustment to electricity bill for Pillar Clock – now ‘nil’.

8. Lancaster CC – notice of the Local Authorities (Members’ Allowances)(Amendment) Regulations 2004, effective from 3rd November 2004.

9. Lancs CC – presentation on Monday 22nd November, in Morecambe Town Hall, at 6.30pm (immediately before the start of the LAPTC meeting). Subject: “Quality Parish & Town Council Scheme and Charter”

10. Countryside Agency – training day for “Using Housing Toolkits”, Lancaster, 11th November.

11. Lancs Police – meeting to discuss objectives for 2005/06, Lancaster, 26th November.

12. Action for Silverdale Children Trust – request for approval and agreement (agenda item)

13. HLB AV Audit – notice of Conclusion of Audit for 2003/04 (agenda item)

14. Geraldine Smith MP – reply to letter, which enclosed a letter from Canon Warren.

15. DEFRA – notification of consultation request, for Clean Neighbourhood project, on line at www.defra.gov.uk/corporate/consult/clean-neighbourhood/index.htm.

16. AONB – “Waymarker”, October.

17. Parish Plan, Countryside Group – suggestions re dog fouling (agenda item).

18. NALC – Employment update

19. Lancs CTP – “Better Meetings” training morning (£25), Preston, 4th December.

20. Lancs Partnership for Road Safety – invitation to submit up to 4 items for 2005/06.

RESOLVED that Councillor Henderson will prepare a report for consideration by Members.

21. Lancaster CC – invitation to join the Carnforth & Area Regeneration Partnership.

RESOLVED that this Council should join.

22. LAPTC – papers for AGM, 6th November, County Hall.

23. Lancs C.C. – Definitions Map, Modification Order, claiming upgrade for footpaths 13 & 14 (agenda item, SO 25)

24. Lancs CC – proposed modifications for Joint Structure Plan – Access and Parking.

RESOLVED that Councillor Henderson will study the documents and report to a future meeting.

7756 Planning

(1) It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25, and comments made as indicated:

04/01305/FUL – Fir Trees, Woodwell Lane – demolition of existing garage and erection of new detached garage: NO OBJECTIONS, but suggest some re-location so as to avoid damage to the adjacent tree.

04/01378/FUL – High Bank House, Lindeth Road – erection of extension to garage to form enlarged garage and utility room, erection of study and en-suite at first floor and construction of new pitched hipped roof to existing conservatory at rear: NO OBJECTIONS, but the Council would make the comment that, as a general principle, all ‘above garage’ developments be treated in a similar way as granny flats, in that they have an internal door connecting them to the main property

LCC/804/318 – Proposed modification order for the upgrade, to bridleways, of footpaths 13 and 14 on the definitive map: The Parish Council wishes to make the following points in relation to your recent letter.
1.The Parish Council does not agree that the Footpaths 13 & 14 should be upgraded from
footpaths status to that of Bridleway status.

2. The Parish Council believes that it is desirable to take horse riders off roads and on to Bridleways for safety reasons, but that everything should be done to keep riders and walkers apart.

3. The British Horse Society has produced H.&S. criteria for Bridleways, with the minimum safe usable width being 10ft.and the desirable being 13ft. Most of the paths 13&14 currently pass over or through ground which is ‘open’ and without defined boundaries.

4.As you are aware, there has been a long running dispute as to the exact route of the footpath (Jenny Browns). From the deposited plan, the route now claimed goes around the outside of the garden wall, which would not be suitable for either walkers or horse riders.

5.The evidence which the Parish Council has managed to establish, is reference to the 1848 Ordnance Survey map Sheet 18, which indicates a small farm at Fleagarth down Heald Brow. It is at the bottom of a track, which we would suggest to be a well used cart track. (Source Lt.Col.Hall)

6. If the LCC decides to upgrade the footpaths to Bridleways, the Parish Council would strongly suggest appropriate traffic calming works/signing are carried out before official Bridleway designation. The Council should also ensure that all new gates allow for ‘all user’ usage.
(2) It was noted that there were no Planning Applications requiring comment at this meeting.

(3) The following decisions, advised by Lancaster City Council, were noted.

04/01074/FUL – 22 Emesgate Lane – conversion of existing barn with extensions to form additional living accommodation and erection of a detached garage: GRANTED

04/00969/FUL – 58 Emesgate Lane – erection of extension to garage to form workshop: GRANTED

04/01021/FUL – 19 Emesgate Lane – installation of UPVC windows: GRANTED

(4) It was noted that the Appeal against the refusal of Lancaster City Council to permit the reduction of one beech tree and one oak tree, protected by TPOs 252 and 305, at Beech House, Lindeth Road was DISMISSED.

7757 Urgent action taken in accordance with Standing Order 25 (other than Planning).

1. Mr Phil Hargreaves authorised to renovate the former bus shelter area, and to create one public seat out of the usable components of the two existing seats, at an estimated cost of £200.

2. Warton Parish Council invoice for services of Parish Lengthswoman – rejected, as there was insufficient detail for Members to be able to assess the work for which charges are sought.

7758 Request for a donation to the Silverdale Institute.

Members considered a request from the Silverdale Institute for a donation towards the cost of rebuilding the boundary wall, abutting 21 Levens Way. RESOLVED that a donation cannot be made, at this time, because there is currently insufficient benefit to the community for a grant to be permitted under Section 137 of the Local Government Act 1972.

7759 Annual Service of Remembrance donations.

RESOLVED to authorise a donation of £25 to the Royal British Legion, in respect of the wreath supplied for the annual Service of Remembrance, and to authorise a donation of £20 to the Miss Lisa Peet, in respect of playing the bugle at the same Service. Both donations to be made under Section 137 of the Local Government Act 1972.

7760 Appointment of Deputy Clerk

Members considered the draft Contract of Employment and Job Specification for the employment of a Deputy Clerk, and RESOLVED that it be approved. It was also agreed that there is no need to advertise in the local newspapers, because sufficient applications had alredy been received. Interviews will be conducted by the Chairman, Clerk, and at least one other Member, at a date to be arranged.

7761 Completion of Annual Audit

It was noted that the Audit for the year ended 31st March 2004 has been completed, and that the external auditor did not highlight any matter as being a cause for concern. She did however recommend, on a goodwill basis, that this Council should maintain an asset register, but did not realise that this is incorporated within the Annual Risk Assessment.

7762 Report from Internal Audit Committee.

The Internal Audit Committee met at 7.00pm, on Monday 1st November (immediately before the Ordinary Parish Council Meeting). Councillor Burrow was elected as Chairman, and he presented a verbal report. Members of the Committee inspected the accounts, so far, for the finacial year commencing 1st April, the bank statements, relevant cheque books and receipts, and the corrsponding Minutes. Spot cheques were conducted, at random, to establish a satisfactory audit trail. The Committee found all records to be satisfactory and in good order.

7763 Mid-year Financial Report.

The Clerk presented a mid-year report, relating to receipts and payments. It was noted that the Council’s financial situation is healthy, and that the balances of accounts are thought to be sufficient to enable the Council to meet all anticipated commitments for the remainder of the year.

7764 Draft Part 1 Budget and Precept

The Clerk presented a draft Part 1 Budget for 2005-2006 for consideration. RESOLVED that the draft be approved with the following additions: (a) the budget for the Parish Contractor be increased by a further £500, and (b) there should be a Special Projects allowance of £500. The revisions will be incorporated into a revised budget, for confirmation at the next Ordinary Meeting. It was further RESOLVED that the Precept for 2005-2006 be set at £14,017.96

7765 Donation to the AONB

Members considered a report from Mr Tony Riden, of the AONB, indicating the work which has been undertaken by his team, during April to September 2004, not related to any statutory duties or powers of any other body. It was not considered that the report contained adequate evidence of voluntary work to justify a donation of £800, as allowed in the Budget. RESOLVED to defer a decision, and to invite Mr Riden to the January meeting, in order for him to further explain the justification for a donation.

7766 Visit of Geraldine Smith MP.

The Chairman invited suggestions of topics, for discussion with Geraldine Smith MP, when she visits the next Ordinary meeting of the Council, and noted those comments which were made.

7767 Christmas Tree.

RESOLVED that permission be sought from the Governors of Bleasdale House School, to erect an illuminated Christmas Tree, as last year, and that Councillor Graves will make arrangements for obtaining and erecting the tree, at a maximum cost of £50. Illumination will be provided by the set of lights purchased last year with a donation from the Horticultural Society.

7768 Meeting dates for 2005

Members received a list of dates for meetings of the Council, during 2005, and noted the dates for submission of agenda items and reports. The Silverdale Institute has been booked for all the meeting dates.

7769 Finance

(a) Councillor Graves conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.

(b) Cheques for the following accounts were signed:

Mr Phil Hargreaves (Parish Contractor services July-September) £270.00 (075)

HLB AV Audit ( Audit Fee 2003-2004) £141.00 (076)

Mr P.G. Challenor (Salary & Expenses) £761.31 (077)

7770 Items for Information

(1) Councillor Houghton made mention of (a) fly-tipping, (b) the station car park is getting reduced in usable size, by an overgrowth of brambles, (c) the Millennium Clock reset itself to GMT a week early, (d) there is still excessive growth of weeds around the Clock, and (e) the diverted footpath, at Woodwell, is very muddy.

(2) Councillor Henderson reported that the vehicular level crossing, at the former Middlebarrow Quarry, has been reduced in width, to become a pedestrian level crossing only.

7771 Date of Next Meeting.

It was noted that the date of next meeting is Monday 6th December 2004. Items for the agenda to reach the Clerk before Friday 26th November, and copies of reports before Monday 29th November.

Peter G. Challenor

Clerk to the Council

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