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2004/12/06

6th December 2004

7772 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday 6th December 2004.

7773 Present: Chairman – Councillor P.(Peter) Roberts, Councillors C.J. (John) Eden, T.B. (Bernard) Fryer, J. (June) Greenwell, R.M. (Ralph) Henderson, A.J. (Tony) Houghton, the Clerk – P.G. (Peter) Challenor, Geraldine Smith MP, County & District Councillor J.M. (Sarah) Fishwick, PC 1118 John Bassinder, and five members of the public.

7774 Apologies for Absence: Councillors J. (John) Burrow and AW (Arthur) Graves.

7775 Receipt of Declarations of Members’ Interests relating to any items appearing on the agenda.

None

7776 Minutes of the Previous Meeting.

The Minutes of the Ordinary Meeting, held on 1st November 2004, were approved, and then signed by the Chairman.

7777 Receipt of information about matters arising from the Minutes of previous meetings, not covered by the Agenda.

None

7778 Matters raised by Members of the Public for future consideration.

Two members of the public made different comments about the response of this Council to the request, from Lancashire County Council, for comments about the claimed upgrading of footpath 14 to a bridle way.

7779 Address from, and Discussion with, Geraldine Smith MP

RESOLVED that Geraldine Smith MP, be invited to address the meeting, and enter into a discussion with Members, in accordance with Standing Order 21.

Ms Smith’s address covered the following subjects: (1) rail service to and from Silverdale, (2) Silverdale level crossing, (3) bus shuttle service, (4) fluctuating numbers of children at the village school, and (5) local housing.

Subjects covered in the discussion included: (1) rail service reliability, rather than speed, and non-collection of fares, (2) lack of evidence for why three separate motorists had driven onto the rail line, and no further incidents at the level crossing since improvement works, (3) cancellation of trains, and non-integration with buses, (4) legislative problems with donations to the AONB – the Clerk has already suggested an amendment to the Local Government Act 2000, (5) worries about shuttle bus funding, (6) reduction of speed limits, (7) carrying defibrillators on fire appliances, and (8) a Parliamentary Bill for the removal of free transport for schools.

7780 Report from City & County Councillor Sarah Fishwick.

Councillor Fishwick did not have any matter to report that was particularly relevant to Silverdale.

7781 Reports from Parish Plan Action Groups:

RESOLVED that reports from those Action Groups, which did not have a representative present at the meeting, be considered later in the meeting, in accordance with Standing Order 12(b).

1. Transport Group.

Councillor Henderson submitted a written report, and drew attention to (1) the opinion of Lancashire County Council that there is no need to reduce speed limits, in Silverdale, as there is a low accident record, (2) both schools in the village are now working towards the production of school transport plans, (3) the Group had suggested three items in the annual bids for highway works.

2. Silverdale Sport and Recreational Development Committee.

The two representatives gave a verbal report outlining (1) football coaching, (2) the need for an all weather pitch – the scheme for the school grounds is in abeyance, (3) junior badminton, (4) junior golf, (5) table tennis, and (6) swimming. Thanks were expressed to Lancaster City Council and Leeds Children’s Home for their assistance.

The representatives expressed concern that there had been no communication about the reply received from the Silverdale Institute, regarding the Council’s request for a meeting, to try to progress the SSRDC’s request for a meeting. It was pointed out that the reply had been addressed to the Council, but that Councillor Houghton had been authorised to disclose the contents, in full.

7782 Adjournment of Meeting.

Councillor Greenwell advised the meeting that an apparent crisis had arisen three days ago, regarding the terms of a grant-offer from DEFRA, relevant to the Playground Redevelopment. In view of the urgency, and importance, of the matter, and the presence of our Member of Parliament, she proposed that the relevant Standing Order be suspended, in order to permit discussion of the problem. The Clerk established that there was not an applicable Standing Order to be suspended, but that introduction of the item would be a contravention of Schedule 12(2)(b) of the Local Government Act 1972. RESOLVED that the meeting be adjourned, to permit a discussion of how this Council could accommodate the requirement that the full bill for Phase 2 (over £28,000) be settled before claiming any portion of the payment of the grant, and to request the assistance of the Member of Parliament.

Following the discussion, in public, the meeting was re-convened.

7783 Reports on Meetings and Projects

(1) Several Members, and the Clerk, had attended a meeting with Messrs Ian Henderson and Tony Riden, in attempt to resolve the legal difficulties encountered in making donations to the AONB Unit, under Section 137 of the Local Government Act 1972. The meeting was informal, but the discussions would be reflected at item 20 of the agenda.

(2) The Chairman had attended a Parish & Town Councils Conference, at County Hall, the main topic being the Quality Parish scheme.

7784 Correspondence

Receipt of the following items was noted and any action determined, by resolution, as indicated:

1. Boundary Committee – final recommendations for Lancashire CC

2. ODPM – new Ethical Framework regulations

3. Lancs CC – acknowledgement of comments re requested modification of footpaths map.

4. Lancaster District Sustainable Transport Forum – meeting Tuesday 7th December.

5. Lancs CC – Bus Service Funding, presentation, County Hall, 13th December, 1.30-4.00pm.

6. Smith of Derby – letter re time alteration of Millennium Clock

7. North West Air Ambulance – request for donation (agenda item 21)

8. Lancs CC – proposed diversion of footpath 44, The Row (agenda item 12)

9. Standards Board – guidance for ‘dual-hatted’ Members (booklets available)

10. Pam Anthony – request to donate a public seat (agenda item 22)

11. Roger Cartwright – quotation for work at Woodwell (agenda item 18)

12. Standards Board – guidance on Local Investigations

13. Lancs CC – small renewable energy, overview & scrutiny.

RESOLVED that this be referred to the AONB

14. Geraldine Smith MP – enclosing reply re timetable changes for trains

15. Lancs Police – “News Beat”, issue 4.

16. Councils for Voluntary Service – “Streets Ahead”, Autumn 2004.

17. Blackburn Cathedral – Invitation to County Epiphany Service, 16th January, 6.30pm.

18. NALC – Policy Update, consultation on revision of Planning obligations.

19. AONB – “Waymarker”, November 2004

20. NALC – Annual review & accounts

21. Community Futures – “Community Focus” 24

22. Clerks & Councils Direct – November 2004.

23. NALC – “Local Council Review”, November 2004.

24. DEFRA – “Rural Services Review”.

7785 Planning

(1) It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25, and comments made as indicated:

04/01462/FUL – 9 Hazelwood – erection of a new garage and conservatory and conversion of existing garage to kitchen: NO OBJECTIONS.

04/01444/FUL – Windy Ridge, 8 Wallings Lane – demolish outbuilding and erection of conservatory and extension to first floor bedroom (amended scheme): NO OBJECTIONS.

04/01542/ADV – Waterslack Garden Centre – revised application for retention of entrance sign: OBJECTIONS on the grounds that the sign is too large, and the writing of the wording ‘Farm Shop and Garden Centre’ is difficult to read against the background and could therefore be hazardous for passing motorists.

04/01550/FUL – 31 The Row – erection of a two-storey rear extension: OBJECTIONS on the grounds that it is both unneighbourly and intrusive to several neighbouring properties, with significant loss of light and privacy. It is a 3 storey extension at the rear, and, given the nature of the land at the back of the adjacent houses, the gardens are raised up on a bank, so that the upper floor windows of the extension would overlook many of the garden areas.
(2) The following Planning Application was considered, and comments made as indicated.

04/01571/FUL – 9 Townsfield – erection of a single-storey extension to the rear:NO OBJECTION

Lancashire County Council – Footpath 44 (The Row) – proposed diversion: RESOLVED that the proposed exit is hazardous but will be revisited.

(3) The following decisions, advised by Lancaster City Council, were noted.

04/01378/FUL – High Bank House, Lindeth Road – erection of extension to garage to form enlarged garage and utility room, erection of study and en-suite at first floor and construction of new pitched hipped roof to existing conservatory at rear: GRANTED

04/01210/FUL – Gibraltar Farm, Gibraltar Road – erection of an agricultural worker’s dwelling: REFUSED

04/01305/FUL – Fir Trees, Woodwell Lane – demolition of existing garage and erection of new detached garage: GRANTED

04/01444/FUL – Windy Ridge, 8 Wallings Lane – demolish outbuilding and erection of conservatory and extension to first floor bedroom (amended scheme): GRANTED

04/01167/FUL – Waithman’s House and Nursery, Lindeth Road – erection of a new building for use as a tea room: GRANTED

04/01226/FUL – Waterslack Cottage, Ford Lane – erection of a stable with tack room and shelter (amended location): GRANTED

TPO 58 (1980) – 31 Spring Bank – various works: GRANTED

(4) It was noted that a Tree Preservation Order has been made, numbered 368 (2004), in respect of an area of woodland, containing Ash, Oak, and Yew, trees, to the east (rear of) 39 Lindeth Road.

7786 Urgent action taken in accordance with Standing Order 25 (other than Planning).

Mr Roger Cartwright asked to conduct a tree safety survey of all land owned by the Parish Council, at Woodwell, at an estimated cost of £100.

7787 Renovation of Children’s Playground, in Cove Road.

(a) RESOLVED that the placing of an order for the supply, and installation, by Playdale Playgrounds Ltd, of playground equipment, to the specification of Phase 1 (without the fence and gates), at a total cost of £14,292 + vat = £16,793.10 be approved.

(b) It was noted that the Action for Silverdale Children Trust will pay £7,500 (inclusive of vat) towards the cost of this contract, and will pay a deposit (with the order) of £3,750.

(c) It was noted that the balance of the order will be £9,293.10 (or £7,899.14, once vat has been reclaimed).

(d) RESOLVED to authorise the payment, by this Council, of a deposit of £4,646.57

(e) It was noted that the Council’s total payment will be from the Part 2 Budget for 2004-2005, and that the expenditure is being authorised in accordance with Financial Regulation 2.

7788 Parish Lengthswoman

Councillor Houghton submitted his analysis of the reports of the work done by the Parish Lengthswoman. RESOLVED that a payment of £1371.72, to Warton Parish Council, to cover the costs accrued during 2003-2004 and 2004-2005, be approved. This payment to be in full and final payment for all work done.

It was agreed that the operation of the scheme should be considered at a future meeting.

7789 Finance

(a) Councillor Houghton conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.

(b) Cheques for the following accounts were signed:

RBL Poppy wreath (S.137 donation) £ 25.00 (078)

Mr P.G. Challenor (reimbursement of personal cheque to Ms Lisa Peat,

for playing the Bugle, at the Remembrance Day Service – S.137) £ 20.00 (079)

John Graves & Son (Playing Field: 4 x grass; 1 x hedges) £ 135.12 (080)

Playdale Playgrounds Ltd (phase 1, playground redevelopment) £4,646.57 (081)

Warton Parish Council (payment for Parish Lengthswoman) £1,371.72 (082)

7790 Chairman’s Allowance.

RESOLVED that donations of £25 per year, to the Royal British Legion, for the Remembrance Day poppy wreath, and the donations of £20 per year, to the bugler, shall in future years be paid out of the Chairman’s Allowance.

RESOLVED that the Chairman’s Allowance, payable under Section 15(5) of the Local Government Act 1972 shall be increased to £180 per year, as from 1st April 2005.

RESOLVED that the budget be adjusted by a simple virement.

7791 Tree work at Woodwell.

RESOLVED to authorise necessary and desirable tree work at Woodwell, as recommended by Mr Roger Cartwright, to be implemented by Mr Andy Lee.

As it is expected that United Utilities would undertake some of the work, and it would be necessary to do the remaining work at the same time, because of the need to isolate overhead electricity cables, it was RESOLVED that the cost will be agreed by the Clerk, under Standing Order 25

7792 Budget 2005-2006

RESOLVED that the revised Part 1 Budget, as appended to these Minutes, be approved.

7793 Donation to the AONB

The Clerk had submitted a written statement, circulated more than three days before the meeting, explaining the legal constraints which are applied by Section 137 of the Local Government Act 1972.

At the meeting, he drew attention to the key principles:

(1) The Council may “… incur expenditure which in their opinion is in the interests of, and will bring direct benefit to, their area, or any part of it or all or some of its inhabitants…”, and

(2) “…the direct benefit accruing to their area or any part of it or to all or some of the inhabitants of their area will be commensurate with the expenditure to be incurred.”

RESOLVED that a donation of £800 be made to the AONB Unit, under Section 137 of the Local Government Act 1972.

Councillor Henderson asked that it be recorded that he voted against the proposal.

7794 Donation to the North West Air Ambulance Service

A request for a donation had been received, and Members determined that the North West Air Ambulance Service is of direct benefit to the inhabitants of Silverdale. RESOLVED that a donation of £50 be made, under Section 137 of the Local Government Act 1972.

7795 Request to provide a memorial seat.

A request has been received for permission to provide a public seat, in memory of the owners of the village pharmacy, from 1969-1982. RESOLVED that permission be granted for the seat to be provided, and located at the site of the former bus shelter, next to the war memorial.

7796 Playground Liaison Committee

RESOLVED that the Draft Constitution for the proposed Playground Liaison Committee, as appended to these Minutes, be confirmed and that the Committee be formed with immediate effect.

7797 Whinney Fold Affordable Housing

Members discussed the development and accepted that the external finishes of the buildings had been changed, because of rising costs during the period when the development was in dispute. Taking these changes into account, and the reasons for them, the majority of Members felt that the design and standard were excellent. RESOLVED that the Clerk should write to the Two Castles Housing Association to advise them that their efforts are much appreciated, and it is to be hoped that the development will be maintained to a high standard.

7798 Parish Plan Action Group Reports (deferred from item 9)

Housing Action Group A written report was received, which indicated that the Group did not consider that there was sufficient outstanding need for Affordable Housing to justify a request for further provision, at this time. RESOLVED that the Clerk will write to Lancaster City Council, to request the Housing Authority’s views.

Public Services Group A written report was received, which contained an inference that decisions regarding a possible extension to the Library are being delayed by the failure of Bleasdale House School to appoint a substantive head teacher. Councillor Greenwell produced a letter from the Chairman of the Governors, which refutes this inference. The letter also states that the Governors, and Acting Head Teacher “… are positive about the idea of a small library extension into the BHS grounds.”

RESOLVED that the Clerk should write to the head of the Library Service, in order to establish the correct situation regarding (1) the desire [of the Library Service] to have an extension built at the present site, and (2) the availability of adequate capital funds for the project.

Village Centre Group

A comprehensive report was received, but it was noted that it had not been possible to make any significant progress during the last 6-9 months.

Members considered that the area around the Royal Hotel would be particularly important to the design of the village centre, and it was therefore resolved that the Clerk should make a further approach to the owners.

The Transport Group has suggested amalgamation with the Village Centre Group. The Chairman, plus Councillors Henderson and Eden were asked to progress this suggestion.

7799 Items for Information

(1) One of the two additional lights in Lindeth Close has been moved and no longer provides illumination covering the area for which it was installed.

(2) There is still a Coastal Way sign in Cove Road.

7800 Date of Next Meeting.

It was noted that the date of next meeting is Thursday 6th January 2005. Items for the agenda , and copies of reports to reach the Clerk before Wednesday 28th December 2004

Peter G. Challenor

Clerk to the Council
 

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