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6th January 2005

7801 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday 6th January 2005.

7802 Present: Chairman – Councillor P. (Peter) Roberts, Councillors C. J. (John) Eden, A.W. (Arthur) Graves, A.J. (Tony) Houghton, T.B. (Bernard) Fryer, R.M.(Ralph) Henderson, J. (June) Greenwell, the Clerk – P.G. (Peter) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, PC 1118 John Bassinder. No members of the public.

7803 The appointment of Mrs Susan (Sue) Hayward, as Deputy Clerk to the Council, with effect from

1st January 2005, was confirmed. The Deputy Clerk’s signed Contract of Employment is appended to these Minutes.

7804 Apologies for Absence: Councillor J. (John) Burrow and County and District Councillor

S.M. (Sarah) Fishwick.

7805 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda.


7806 Minutes of the Previous Meeting

Councillor Henderson queried item 7798 on the Minutes of the Ordinary Meeting, held on

6th December 2004. RESOLVED that item 7798 Parish Plan Action Group Reports – Housing Action Group “¼ a request for further provision” be altered to “¼a request for a Housing Needs Survey”. The Minutes were duly amended, approved and then signed by the Chairman.

7807 Receipt of Information about Matters Arising from the Minutes in Previous Meetings not Covered by the Agenda.


7808 Matters Raised by Members of the Public for Future Consideration.

No members of the public were present.

7809 Update from the Community Police Officer

PC Bassinder gave a verbal update. No crimes were reported in December. It had previously been reported that a phone call had been made on 6th November reporting suspicious activity at the railway station. Lancashire police have no record of this, PC Bassinder suggested that the British Transport Police (BTP) might have a record. A Member advised that there had been an incident on the level crossing recently, a car was crossing the track when the barrier came down; there had been no warning lights. Fortunately the driver had managed to drive round the barrier and off the track. The driver concerned intended notifying the BTP. Members asked if Shirley Potts could write to the Parish Council with details of any problems with the level crossing.

PC Bassinder reported that there had been 58 crimes, in total, in 2004. 20 of those crimes were autocrimes, 6 were criminal damage/ juvenile nuisance and 4 were domestic burglaries. Of the 4 burglaries (3 in March and one in June) 2 had been detected. PC Bassinder said that attempts would be made to reduce autocrime in 2005.

Councillor Houghton reported a problem with scaffolding to a house on Shore Road. The scaffolding is considered to be a hazard because it is not well lit. PC Bassinder said that he would talk to the owner about this.

PC Bassinder said that the weekly police surgeries are well attended.

RESOLVED that Item 17, regarding fly tipping, be brought forward under Standing Order 12 (b) in order that PC Bassinder could advise as to the powers of the police.

Councillor Houghton asked what action could be taken about fly tipping. This has been a particular problem on Cragg Road, New Road (by the railway) and the lay-by near the level crossing. PC Bassinder confirmed that fly tipping is a police matter and that the police would like to be informed of any incidents. Identification can usually be found in the rubbish and offenders traced and prosecuted. The Chairman suggested that the police liaise with Shirley Potts with a view to putting an article in the Neighbourhood Watch newsletter. Councillor Henderson asked if the public could also be reminded of the recycling facility at Carnforth.

7810 Report from City and County Councillor Sarah Fishwick

Councillor Fishwick was not present at the meeting and her report was not available.

7811 Reports on any Meetings Attended by Members, or the Clerk.


7812 Correspondence

Receipt of the following items was noted and any action determined, by resolution, as indicated:

1. SLCC – Conditions of Service for Clerks of Local Councils (agenda item 15)

2. (cancelled)

3. Lancaster CC – report of Local Investigations of Misconduct Allegations

4. Lancs. Environmental Partnership – launch meeting 7th January 1430, County Hall.

5. Lancaster CC – reply re Dog Fouling – offer to attend PC Meeting

RESOLVED to invite Susan Clowes to the next meeting along with John Webb (Parish Plan Countryside Group).

6. Lancaster CC – draft Local Development Scheme on www.lancaster.gov.uk

7. Lancs. Highway Consultancy – reply re streetlight in Lindeth Close. One of the occupants of Lindeth Road had complained about the streetlight shining into his living room and the light had been re-sited accordingly.

RESOLVED that Councillor Eden visit Lindeth Road and assess if the area is sufficiently well lit. Members asked if an assessment could also be made of the lighting on Spring Bank. Councillor Eden to report in time for February’s agenda.

8. Lancs. CC – consultation on introduction of Standard School Year (6 terms).

RESOLVED that the Clerk should write to the County Council asking that regard be made to neighbouring authorities when deciding the dates of the school terms (particularly pertinent in Silverdale, being on the border of Lancashire and Cumbria).

9. AONB – “Waymarker”, December/January

10. AONB Annual Review.

11. LAPTC – Newsletter, Christmas 2004.

12. LAPTC – training event “Community Planning and Policy”, 22nd January £55.

13. NALC – Setting Local Speed Limits www.dft.gov.uk/stellant/dft_rdsafety.

RESOLVED that Councillor Henderson send for the associated document.

14. NALC – Gypsy and Traveller Scrutiny Project invitation to give evidence

15. Lancs. Police Authority – meetings 18th January (Hornby) and 3rd May (Garstang).

16. FLAG – Newsletter, December.

17. Lune Valley Rural Housing Association – AGM 17th January, 10.45am, Caton.

RESOLVED that Councillor Eden should attend.
7813 Planning (1) It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25, and comments made as indicated:

04/01642/FUL – 5 Castle Bank – Demolition of existing porch, WC and woodstore and erection of new porch, canopy, utility, shower room and woodstore: NO OBJECTIONS

04/01651/FUL – 2 Elmslack Lane – Demolition of existing garage and erection of new one, nearer to house: NO OBJECTIONS

(2) It was noted that there were no Planning Applications requiring comment at this meeting.
(3) The following decisions advised by Lancaster City Council were noted:

04/01542/ADV – Waterslack Garden Centre – revised application for retention of entrance sign: GRANTED

04/01462/FUL – 9 Hazelwood – erection of a new garage and conservatory and conversion of existing garage to kitchen: GRANTED

TPO 58 (1980) – 15 Springbank – to fell and replace Ash tree T2: REFUSED.

TPO 253 – 54 Emesgate Lane – to fell Sycamore G1: GRANTED.

TPO 148 – rear of 1 Elmslack Lane – to fell 3 pine trees:


T1 and T2: REFUSED.

7814 Urgent Action taken in Accordance with Standing Order 25 (other than Planning).


7815 Renovation of Children’s Playground in Cove Road.

(a) RESOLVED that the order for phases 2 and 3 be confirmed.

(b) It was noted that phase 2 has to be paid for before the grant from DEFRA is received. DEFRA has agreed (verbally) to pay £1,500 in the current financial year and the rest of the grant next year. Living Spaces will pay their grant in April. The Clerk wished Members to be aware that the impasse referred to in Minute 7782 could only be resolved by a series a partial payments followed by corresponding grant claims to DEFRA. Members wished to record their gratitude to Playdale Playgounds Ltd for making this arrangement possible.
Councillor Greenwell advised that Living Spaces require a press release to be put out. RESOLVED to submit this once phases 2 and 3 are in progress. Councillor Fryer expressed concern about safety, as the play area for smaller children will be nearer the road than previously. The area will be fenced but Councillor Greenwell pointed out that the Playground Liaison Committee might have thoughts on this. The Clerk advised that there should be sufficient money available if extra gates and/or fences are required.

It was RESOLVED that Councillor Graves inspect the site to check that a tractor can access the field for cutting the grass.

7816 Financial Regulations

It was RESOLVED that the revised Financial Regulations be approved and adopted. The Regulations are based on the NALC/SLCC Model Financial Regulations and adapted so as to include provision for the Deputy Clerk to act as Clerk/RFO, during any approved periods of performing the duties of Acting Clerk/ RFO.

7817 Salaries and Conditions of Service for Local Councils’ Clerks

(a) RESOLVED to adopt the new Salaries & Conditions of Service for Local Councils Clerks in England and Wales (2004), based on the Agreement of the National Joint Council for Local Government Services, with effect from 1st April 2005.

(b) RESOLVED that the salary scale for the Clerk be determined as Points below Substantive Range for Benchmark LC2, producing an incremental range of SCP 26-29.

(c) RESOLVED that the Deputy Clerk be paid at 75% of the same incremental scale, except when performing duties of Acting Clerk for periods in excess of 28 days.

(d) RESOLVED to authorise an increase in the budget for 2005-2006 of £1,500 to accommodate the increase for the Clerk and allowances (the allowance for the Deputy Clerk’s salary increase is already accommodated), plus the costs of attending training courses and extra meetings.

7818 Precept

RESOLVED to revise the precept from £14,017.96 to £15,517.96 so as to accommodate the increases in the budget referred to under item 7817 (d) above.

7819 Fly Tipping (brought forward to item 7)

7820 Advertising of Contracts

RESOLVED to advertise contracts through the minutes and website. Tenders are hereby invited for the following contracts, for 2005, and should reach the Clerk by no later than 28th January 2005:

1. Mowing the grass, cutting the hedges, and strimming at the Playing Field, as and when needed

2. Mowing the grass at St. John’s Avenue, as and when needed.

3. Parish Contractor – one full day per month.

4. Repair and Maintenance of public seats owned by the Parish Council

7821 Christmas Tree

RESOLVED to record this Council’s appreciation of the Christmas tree, in the grounds of Bleasdale House, obtained and erected by Councillor Graves, with the kind permission of the Acting Head Teacher of the School, and facilities of their electrician.

7822 Finance

(a) Councillor Fryer conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.

(b) Cheques for the following accounts were signed:

Silverdale Institute (hall hire for 2004) £102.00 (083)

Society of Local Council Clerks (shared with Arnside) £ 45.50 (084)

British Gas (electricity for Millennium Clock) £ 28.33 (085)

William Potts & Sons (Clock maintenance) £170.38 (086)

7823 Items for Information.

(1) The Clerk advised that grants of £10,000 are available to Parish Councils with ‘Quality Parish’ status. As Silverdale Parish Council is close to satisfying all the requirements of a Quality Parish it will be worth considering making an application to become one.

(2) Councillor Graves pointed out that the beech tree in the car park of the Royal Hotel is need of attention, there is a risk of a branch breaking off the tree in a strong wind.

(3) Councillor Houghton reported that he had come across a Parish Council in Lancashire with a website hosted by Lancashire CC.

7824 Date of Next Meeting

It was noted that the date of the next meeting is Monday 7th February. Items for the agenda to reach the Clerk before Friday 28th January, and copies of reports to reach the Clerk before Monday 31st January.

Sue D. Hayward

Deputy Clerk to the Council

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