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7th February 2005

7825 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 7th February 2005.

7826 Present: Chairman – Councillor P. (Peter) Roberts, Councillors J. (John) Burrow, C. J. (John) Eden, T.B. (Bernard) Fryer, J. (June) Greenwell, R.M.(Ralph) Henderson, A.J. (Tony) Houghton, the Clerk – P.G. (Peter) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, County and District Councillor S.M. (Sarah) Fishwick, PC 1118 John Bassinder, Mrs. Susan Clowes, Senior Environmental Health Officer for Lancaster City Council, Mr. John Webb and one member of the public.

7827 Address from, and Discussion with, Susan Clowes, Senior Environmental Health Officer for Lancaster City Council

Mrs. Clowes outlined the responsibilities of the Dog Warden Department. The department deals with attacks by dogs, stray dogs, education and dog fouling. Dog wardens are mainly available to deal with stray dogs. Unfortunately, there is limited time available to deal with dog fouling. Areas are only targeted for action if there have been complaints, it is, therefore, important that problems are brought to Lancaster City Council’s (Lancaster CC) attention. It is an offence not to clear up after a dog on pavements in an area with a 40 mph, or less, speed restriction or on a footpath to which the public has access; it is not clear whether or not the shore is exempt. Lancaster CC can put up notices, posters and surveillance signs and can target particular streets or neighbourhoods with a letter drop. ‘Poop scoop’ bags can be bought from the Town Hall. Dog bins can be bought from Lancaster CC for about £150, these are serviced and emptied free of charge, however, litter bins can also be used. Lancaster CC is hoping to produce a quarterly newsletter which can be used by communities if they so wish. A Member asked about the cost of a letter drop, Mrs. Clowes advised that this would be covered by Lancaster CC for a community like Silverdale with only 700 households. Mr. Webb advised that the priority for the Countryside Group is dogs which are out of control and cause problems for farmers etc. Members RESOLVED to discuss issues relating to dogs at the next meeting based on a paper prepared by Councillor Henderson. Members asked Mrs. Clowes for samples of available signage and of the kind of letter used in a letter drop.

7828 Apologies for Absence: Councillor A.W. (Arthur) Graves

7829 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda


7830 Minutes of the Previous Meeting

The Minutes of the Ordinary Meeting, held on 6th January, were approved and then signed by the Chairman.

7831 Receipt of Information about Matters Arising from the Minutes in Previous Meetings not Covered by the Agenda


7832 Matters Raised by Members of the Public for Future Consideration.

The member of the public commented that it is important that the National Trust and this Council have a joint approach to problems with dogs and suggested that perhaps ‘poop scoop’ bags could be made available for sale within the village to encourage their use by dog owners.

7833 Update from the Community Police Officer

PC Bassinder gave a verbal update. No crimes were reported for January. PC Bassinder reminded this Council that the new hunting law comes into effect on 18th February; it is important that dogs are kept on a lead whilst on public footpaths which cross private land, if dogs catch a hare, or other animal, whilst on private land, this can be classed as hunting and both the dog owner and land owner liable to pay a fine of £5,000. There had been some confusion about the report of a fault to the level crossing, PC Bassinder confirmed that the police did have a record of this but that it had originally been misfiled. The Chairman reminded Members that any reports of faults with the level crossing will be taken up by this Council. Councillor Eden said he has had a report about the use of airguns in the woods at the back of Lindeth Road, RESOLVED to give further details to PC Bassinder at the police surgery. PC Bassinder confirmed that he meets regularly with Shirley Potts to discuss reports made to the Neighbourhood Watch.

7834 Report from County and District Councillor Sarah Fishwick

Councillor Fishwick gave a verbal report on the following: (1) a poster competition to encourage owners to clean up after their dogs, (2) plans to introduce a 20 mph speed limit with traffic calming measures to Emesgate Lane, (3) plans for a new

sewage system at Bleasdale House, (4) plans for the library, (5) plans for bus shelters, (6) changes to collections from septic tanks/ cess pits. Members wished it to be noted that: (1) this Council has been asking for a speed restriction to Emesgate Lane for several years and (2) this Council would like to be consulted by Lancaster CC on plans for the sewage emptying system at Townsfield. The Chairman asked if Councillor Fishwick could provide a written report in future in order that matters can be discussed at meetings, if appropriate.

7835 Reports on any Meetings Attended by Members, or the Clerk

(a) Lune Valley Housing Association

Councillor Eden presented a written report on the meeting of the Lune Valley Housing Association held on 19th January. The main issue discussed was the efforts made to reduce rent arrears throughout the Association’s properties. Properties are re-let as soon as possible (much quicker than most other associations). The Association maximises its income to keep rents as low as possible. Councillor Eden has requested that improvements be made to the rockery area in front of the Lindeth Close property and the Chairman of the Association agreed to give it attention.

(b) Lancashire Rural Road Safety Committee

Councillor Henderson gave a verbal report on a meeting of the Lancashire Rural Road Safety Committee. The new M6 link (from the motorway junction to Lancaster College) will incorporate a cycle and walkway. Carnforth High school buses now have CCTV cameras and behaviour has already improved.

(c) Lancashire Association of Parish and Town Councils (LAPTC)

The Chairman and Councillor Henderson attended the LAPTC meeting held on 24th January in which members of the Youth Council gave a presentation of their work and how it can be extended to rural areas.

(d) AONB Executive Meeting

The Chairman gave a verbal report on the executive meeting he attended on 26th January. Brian Jones had given an interesting talk about the Ramblers Association. The Chairman had raised the problems of the recent gales and damage caused by fallen trees.

(e) Silverdale Institute AGM

The Chairman reported that the Silverdale Sports and Recreation Development Committee (SSRDC) are to meet with the Silverdale Institute to look at possibilities for the field. This Council is willing to assist in any discussions.

7836 Correspondence

Receipt of the following items was noted and any action determined, by resolution, as indicated:

1. Lancaster CC – The Draft Statement of Community Involvement is on view up to

25th February, at Lancaster and Morecambe Town Halls – comments invited.

2. SSRDC – comments about reply from Institute.

3. Lancashire CC – alternative proposals for library. The letter states that £30,000 is necessary to carry out improvements to the library. RESOLVED that the Clerk set up a meeting with the action group, Members of this Council and Mr. Eccles to look at ways of raising the capital.

4. Mrs Pott – reply re problem at Level Crossing.

5. Mrs Turnbull – e-mail about Bridleway for footpath 13. This was read out by the

Clerk as requested by Mrs Turnball. Members believe that this matter is now going to public consultation.

6. Lancaster Sustainable Transport Forum – notes of last meeting and date of next.

7. ODPM – Definition of “Qualified Person” for Freedom of Information Act.

8. Playdale – confirmation of order.

9. Mrs Taylor – comment about dangerous trees.

10. Countryside Agency – consultation re boundaries of AONB and National Parks.

11. Lancaster CC – request to identify suitable businesses for Premises Licence

RESOLVED that the Clerk should establish whether ‘businesses’ includes community halls.

12. PC Bassinder – e-mail reply re reporting of incident at the Level Crossing.

13. Community Safety Partnership – Crime & Disorder Audit available on line.

14. AONB – details of Annual conference – Cllrs Roberts, Henderson and Eden


15. Phil Hargreaves – tender

16. John Graves & Son – tender

17. Community Cinemas Ltd – request for village venues. RESOLVED that this be referred to the Gaskell Hall.

18. Clerks & Councils Direct – January.

19. NALC – Local Council Review, January.

7837 Planning

(1) It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25, and comments made as indicated:

05/00010/FUL – Highfield, Cove Road – Extensions to annexe to form kitchen/utility and extra bedrooms and conservatory: NO OBJECTIONS, but this Council asks that a condition be attached so as to ensure that the property can only be used as a single private dwelling.

(2) The following Planning Application was considered, and comments made as indicated:

04/01739/REM – 39 Lindeth Road – Reserved Matters application for the design and external appearance of a dwelling with revised siting to that approved under outline application 02.00549. OBJECTIONS –

The revised siting is for an inappropriately over-sized development for this small plot in a rural location.

The proposed development will be out of scale and not fit comfortably on this small site.

The revised design will be higher than the clean simple roof line of number 39.

The design of this building will not make a positive contribution to the character of the AONB and will add to the suburbanisation of this part of Silverdale.

The existing septic tank for number 39 (see Survey drawing no. J1541-03/D/C) is in the middle of the lawn where the proposed new bungalow will be sited.

The new bungalow will be an obtrusive feature when seen from the access road to the bungalows, cottage, and from the public footpath.

The proposed new bungalow needs to be sited at least 9 metres back from this northern boundary (the same distance as the building line for number 39).

(3) The following decisions advised by Lancaster City Council were noted:

04/01550/FUL – 31 The Row – erection of a two-storey rear extension: REFUSED.

04/01642/FUL – 5 Castle Bank – Demolition of existing porch, WC and woodstore and erection of new porch, canopy, utility, shower room and woodstore: GRANTED

04/01571/FUL – 9 Townsfield – erection of a single-storey extension to the rear: GRANTED.

(4) The following appeal decision was noted:

03/01545/FUL Orange PLC – erection of one Omni Antenna on gable end and chimney etc., at 21Emesgate Lane: APPEAL ALLOWED.

7838 Urgent Action taken in accordance with Standing Order 25 (other than Planning)


7839 Contracts

Tenders have been received and Contracts were awarded as follows:

(a) Playing Field – mowing and strimming grass, and cutting hedges (one tender received from John Graves & Son: mowing of grass – £25 + VAT, per cut; cutting of hedge – £15 + VAT, per cut; strimming – £12.50 + VAT, per hour). RESOLVED to award the contract to John Graves & Son.

(b) Parish Contractor and maintenance of public seats (one tender received from Phil Hargreaves covering both – £90 per one day per month). RESOLVED to award the contract to Phil Hargreaves.

(c) Mowing grass at St. John’s Avenue (two tenders received – tender A: £330 per year + VAT, tender B: £425 per year). RESOLVED to award the contract to John Graves & Son (tender A).

7840 Report from Action for Silverdale Children’s Trust (ASCT)

A written report had been submitted regarding the hedge and other safety suggestions at the entrance to the Playing Field. RESOLVED that the following be referred to the next meeting of the Playground Liaison Committee: (1) the choice of mechanism used for the self-closing gate and the ‘up and over’ fastening (concerns about safety were expressed), (2) the use of no parking lines, (3) the replacement of part or all of the hedge with a wall. RESOLVED to refer any works to the hedge to the Parish Contractor as soon as possible as work would need to be carried out before Spring. RESOLVED to ask the Parish Contractor to remove the ivy from the boundary wall of the bowling green. RESOLVED to contact Highways about signage. RESOLVED to put up a plaque in front of the new wall saying that the land in front of the wall belongs to this Council. RESOLVED to ask ASCT to arrange for the temporary safety fence to be moved to allow access for the lawn mower onto the bowling green. RESOLVED to invite a representative to the bowling club to the next meeting of the Liaison Committee.

7841 Appointment of Playground Custodian

RESOLVED to appoint a rota of members of the Playground Liaison Committee to be Custodians responsible for weekly safety inspections. The Clerk confirmed that this is acceptable to this Council’s insurers. The inspections will be recorded in a log book.

7842 Meeting of the Playground Liaison Committee

It was noted that the next meeting will be held on Thursday, 3rd March at 7.30pm, in the Silverdale Institute. Copies of the agenda will be distributed to all Councillors, and other members of the Committee, so as to be received not less than three clear days before the meeting.

7843 Draft Contract of Employment for the Clerk

The Clerk advised that the contract is based on the model contract and is as close to it as possible. RESOLVED that the contract be accepted. The contract for the Deputy Clerk will incorporate corresponding conditions, so as to reflect her duties. Both contracts will come into effect on 1st April 2005.

7844 Street Lighting at Lindeth Road and Spring Bank

Councillor Eden reported that the street lighting in Lindeth Close is adequate but that one of the resident’s had asked for the light to be repositioned. RESOLVED to notify the Lancashire Highway Consultancy. Councillor Eden also suggested that Spring Bank is in need of extra lighting and he will mark the position on a plan for consideration at a future meeting.

7845 Finance

(a) Councillor Burrow conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.

(b) Cheques for the following accounts were signed:

AONB (S.137 donation) payable to Lancaster City Council) £800.00 (087)

North west Air Ambulance Service (S.137 donation) £ 50.00 (088)

Mr. P.G. Challenor (salary and expenses) £769.51 (089)

Mrs S.D. Hayward (salary and expenses) £181.86 (090)

Mr. A.W. Graves (purchase of Christmas Tree) £ 25.00 (091)

Mr. John Burrow (mowing grass at St. John’s Avenue) £425.00 (092)

Mr. Roger N. Cartwright (Woodwell – tree survey) £135.00 (093)

7846 Items for Information

(1) Councillor Henderson advised that there is no longer any salt marsh between the Cove and Shore Road car park or below The Lotts.

(2) Councillor Houghton reported that: (a) the retaining wall to Shore Cottages is in need of

maintenance. This is a coastal protection issue. (b) the fence to Silverdale Station is broken, allowing animals to wander in and out.

(3) Councillor Fryer pointed out that the fence on Hollins Lane (above the Wolf House Gallery) has blown down and the farmer is unable to use his field.

(4) Councillor Eden advised that: (a) the brushwood at Woodwell is in need of clearing (b) there is a build up of rubbish along the footpath at Spring Bank (c) the footpath from Woodwell to Standkelt Road is very muddy at the Woodwell end.

7847 Date of Next Meeting

It was noted that the date of the next meeting is Monday, 7th March. Items for the agenda to reach the Clerk before Friday 25th February, and copies of reports to reach the Clerk before Monday, 28th February.
Sue D. Hayward

Deputy Clerk to the Council

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