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2005/05/05

5th May 2005

7906 Un-confirmed Minutes of the Annual Parish Council Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 5th May 2005.

7907 Present: Councillors J. (John) Burrow, C. J. (John) Eden, T. B. (Bernard) Fryer, A. W. (Arthur) Graves (part), J. (June) Greenwell (part), R.M.(Ralph) Henderson, A.J. (Tony) Houghton, P. (Peter) Roberts, the Clerk – P.G. (Peter) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, PC 1118 John Bassinder and eight members of the public.

7908 Election of Chairman

RESOLVED that Councillor Roberts be re-elected as Chairman. Councillor Roberts signed his statutory Declaration of Acceptance of Office and took the Chair.

7909 Election of Vice-Chairman

RESOLVED that Councillor Houghton be re-elected as Vice-Chairman.

7910 Apologies for Absence: County and District Councillor S. M. (Sarah) Fishwick. .

7911 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

Councillor Fryer declared his interest in item 10 of the agenda, in that he lives close to the playing field.

Councillor Eden declared his interest in item 14 (b) correspondence number 6, in that he lives on The Row.

7912 Election of Representatives etc

RESOLVED that the following appointments be made for the year 2005 to 2006:

(a) Representatives to outside organisations:

Silverdale United Charities Councillors Henderson and Burrow

Mansergh’s Charity Councillor Greenwell

Warton Archbishop Hutton Charity Councillor Graves

AONB Executive Committee Councillor Roberts

LAPTC – Lancaster Area Committee Councillors Roberts and Henderson

Lune Valley Rural Housing Assoc Councillor Eden

Churchyard Care Group Councillor Fryer

National Trust Local Committee Councillors Fryer and Henderson

Social Services User Groups Councillor Greenwell

Morecambe Bay Partnership Councillor Henderson

Joint Parish Committee Councillors Eden, Roberts and Henderson

Carnforth Market Town Initiative Executive Comm’ Councillor Henderson

Lancaster and District Sustainable Transport Forum Councillor Henderson

Lancaster Area Rural Road Safety Committee Councillor Henderson

(b) Internal Audit Committee:

Councillors Eden, Roberts, Houghton and Burrow.

It was noted that this Committee must act independently of the Council and the Chairman of the Parish Council should not be elected as Chairman of this Committee.

(c) Chairman of Parish Plan Development Group: Councillor Roberts

(d) Playground Liaison Committee. All Councillors

Chairman: Councillor Greenwell
7913 Minutes of the Previous Ordinary Meeting and the Special Meeting

Item 7897 (2) of the Ordinary Meeting, held on Monday 4th April – Councillor Henderson (not Councillor Houghton) asked for an item on fly posting to be included on the agenda. The Minutes were amended, approved and then signed by the Chairman.

The Minutes of the Special Meeting were amended, approved and then signed by the Chairman.

7914 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not covered by the Agenda

Councillor Houghton referred to item 7858 (4) regarding the Lancashire Playing Field Association’s renewal request for subscription. RESOLVED that this should be renewed at the next meeting of this Council as membership would be useful for the Silverdale Sports and Recreation Development Committee.

7915 Standing Orders

RESOLVED that Standing Orders, as revised in April 2004, remain appropriate.

7916 Matters raised by Members of the Public for Future Consideration

(1) Mr. Wood explained the problems with the emptying of the cesspits at Townsfield. Mr. Wood will copy the petition that has been sent to United Utilities for information. RESOLVED to include this matter on the next agenda.

(2) (a) Mr. Mason referred to news he had received from the Clerk about the playing field and he was delighted about the proposed changes to phase 3 (the aerial runway) which will leave more space for ball games. He hoped that the Adventure Trail would be relocated and was concerned that the views of residents be taken into account.

(b)Mr. Holgate thanked Mr. and Mrs. Mason for their letter regarding his offer of trees and said that he hoped to present his plans for suggested planting on the playing field to the next meeting.

7917 Playing Field

(a) The questions submitted to Playdale Playgrounds Ltd, following the Special Meeting on 18th April, and the answers received were noted.

(b)Councillor Greenwell asked the Clerk for an update on phase 3. The Clerk advised that a technical director from Playdale had visited the site and had suggested that the aerial runway could be kept in the same position but reversed, because of the fall of the land the height of the runway would be reduced to 3.9m and there would be no need for planning permission.

RESOLVED:

(1) to agree in principal the reversal of the direction of the runway

(2) to ask Playdale for information on the design of the new ‘take off’ area

(3) that all details be settled at a site meeting with Playdale and at least 3 Members, including the specification for the surface and exact location of the runway. This information should be incorporated into a plan (which should include a section drawing). All variations to the original order must be clear.

(4) to invite a Planning Officer to the site to check that no part of the runway will exceed 4m and that planning permission is not necessary.

(c) Phase 2:

(1) The original location of the Adventure Trail is not appropriate as it no longer leads to the start of the runway. RESOLVED that the location of the Adventure trail be reviewed at a site meeting with Playdale once the exact site of the runway is established.

(2) There is no suitable alternative to the Cone. RESOLVED to approve the siting of the Cone.

(3) The tube slide is the safest slide option, additional expense would be incurred if it was altered and it is harder for children to climb up than a standard slide, thus reducing potential for conflict. RESOLVED to retain the tube slide.

(4) The roofs on the New Wave structure restrict the height of the children who can play there; older children will not be able to stand up on the platform and look into the houses opposite. RESOLVED to retain the roofs on the New Wave structure.

(d) Colours – RESOLVED:

(1) that the net for the Cone be green (as in the original order)

(2) that Playdale be asked for information on the colour options (and cost of changing colour) for the front panel and roofs to the New Wave structure and options for changing the appearance of the tube slide. A final decision on the appearance of the slide will not be made until technical advice has been given.

(3) to ask Mr Holgate for the plan of suggested planting to be made available before the next meeting. It was noted that it is not now possible to plant trees before autumn.

(4) that a decision on colours be made at the next meeting once the above information is known and the plan of suggested planting is available.

Councillor Houghton pointed out that Members should be aware of the possibility of incurring financial penalties for any delays.

7918 Update from the Community Police Officer

PC Bassinder gave a verbal update. No crimes were reported in April. There is currently an initiative to stop ‘boy racers’. PC Bassinder warned people against giving access to cold callers because of the possibility of burglary.

7919 Report from County and District Councillor Sarah Fishwick

Councillor Fishwick was not present at the meeting and her report was not available.

7920 Reports on any Meetings Attended by Members, or the Clerk

(a) The written report of the informal meeting between Members and the District Librarian, held on Monday, 25th April, was noted. Councillor Houghton pointed out that computers are no longer available at the Silverdale Hotel. RESOLVED that the Clerk write to the authority responsible for providing this service to ask if computers can be reinstated.

(b) Lancaster Area Rural Road Safety Committee

Councillor Henderson reported on a meeting he had attended on 28th April. A limited number of grants are available for bus shelters – £5,000 or £7,000 for shelters with solar panels.

(c) AONB Executive Meeting

The Chairman had attended a meeting on 27th April. Sarah Winder gave an interesting talk on Lancashire rural transport.

(d) Caton Parish Council

The Chairman spoke about this Council’s Parish Plan at a meeting of Caton Parish Council on 28th April.

(e) National Trust Liaison Meeting

Councillors Fryer and Henderson had attended a meeting on 29th April.

7921 Correspondence

(a) It was noted that 25 letters had been received, expressing whole-hearted support for the Playground project as contracted, and four expressing support for the scheme, but not in the contracted position and/or not with some of the contracted equipment/colours.

(b) Receipt of the following items was noted and any action determined as indicated:

1. DEFRA – details of grants for QP Status Councils

2. Lancs CC – availability of draft Local Transport Plan for comments by 3rd June.

3. Lancs CC – reply to our report about footpath No 9. It was noted that the reply sates ‘no remedial action is required’.

4. Lancs Fire & Rescue Service – Integrated Risk Management Plan for Year Two

5. Mr Wood – complaint about the disagreement for free emptying the cesspits at Townsfield. Councillor Henderson informed Members of the background. RESOLVED that this Council write to the City Council on behalf of Mr. Wood asking for an update.

6. Mr Woodburn and Mr Watts – complaint about the size of shuttle busing using The Row. RESOLVED that this matter should be put on the next agenda.

7. Joint Advisory Committee – adoption of replacement Joint Lancashire Structure Plan.

8. Lancaster CC – consultation on Sustainability Appraisal, by 20th May.

9. AONB – enquiry about tree felling at Burton Well Wood and Limestone Heritage Project. RESOLVED that the Chairman and Councillor Henderson find out more information.

10. Charity Commission – reply to query about name change for Playing Field / Playground charity. It was noted that the Commission does nor have any record of why, or when, this occurred.

11. Lancaster CC – agreement to provide an amenity light in Spring Bank.

12. Silverdale CE School – reply about Consultation Document for Foundation Stage Places (e-mail)

13. (cancelled – out of time)

14. Residents of Waterslack – copy of complaint from 5 residents to Lancaster City Council

15. (duplicate)

16. Lancaster CC – reply from Sue Clowes re distribution of letters re dog-fouling (e-mail). The Clerk informed Members that Lancaster CC will print the letters but not distribute them.

17. Cllr Fishwick – copy of correspondence re foul drainage at 13 Townsfield and others (e-mail)

18. AONB – “Waymarker”, April

19. LAPTC – competition: Building Community Life <£500, closing date 27th May. 20. LAPTC - annual conference 10th to 12th June <£360pp 21. The Trafalgar Weekend - details of national celebrations and service. The Clerk informed members that the weekend concerned is 21st - 23rd October. This Council has been asked to participate in the celebrations. RESOLVED that the Clerk contact the National Trust and write to the organisers advising that this Council will consider participating. 22. HLB AV Audit - notice of annual audit due by 9th September 2005. The Deputy Clerk is dealing with this. 7922 Planning (1) It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25, and comments made as indicated: 05/00298/FUL - Ryedale, Shore Road - construction of replacement roof to existing single storey lounge and construct perimeter decking, erection of front porch and installation of Velux windows to existing roof: NO OBJECTIONS, but there is concern that there is a potential for a loss of privacy, if some of the hedges and bushes in the applicant's garden are removed. There is also concern that the "vertical timber shingles" proposed for the "front facade" might not be in keeping with this part of the AONB. It is hoped that these concerns will be taken into account in assessing this Application. 05/00420/FUL - 8 Woodlands Drive - replacement of two Velux windows with front dormer extensions: NO OBJECTIONS 05/00461/FUL - 3 St. John's Cottages, Emesgate Lane - erection of a lounge extension to the side: OBJECTIONS on the following grounds: •the building is one of the oldest in Silverdale, having been converted to a domestic dwelling in sympathy with its former use as a church, and in keeping with its appearance. The proposed design will give the impression of a simple 'lean-to', which would be detrimental to the appearance and character of the building. •Construction should be of matching stonework to sill height. •It should be re-designed to match the conservatory at the opposite end. (2) It was noted that there were no Planning Applications requiring comment at the meeting. (3) It was noted that the City Council has received an application to permit specified tree surgery on trees within G1, at 13 Spring Bank, which are subject to TPO 58 (1980). (4) The following decisions advised by Lancaster City Council were noted: 05/00106/FUL and 05/00108/LB - Waithmans Nursery - erection of a sun room: GRANTED 05/00246/FUL - 11a Spring Bank - erection of rear single storey extension and construction of rear dormer and roof light: GRANTED 05/00298/FUL - Ryedale, Shore Road - construction of replacement roof to existing single storey lounge and construct perimeter decking, erection of front porch and installation of Velux windows to existing roof: GRANTED 7923 Urgent Action taken in accordance with Standing Order 25 (other than Planning) 1. Work stopped on installation of remainder of Phase 2 and the whole of Phase 3 of the Children's Playground project, on Monday 11th April. 7924 Accounts and Budget (a) It was noted that the end-of-year balance for the combined accounts of the Council totalled £9,761.40 (to be rounded down to £9,761 for the purposes of the Annual Audit Return) (b) It was noted that the full payment of the Precept for 2005-2006 has been received and the sum of £15,517.96 has been credited to this Council's Deposit Account. (c) The Part 2 Budget for 2005-2006 was confirmed as being: Dedicated Reserve Funds at 31st March 2005 Playing Field £6,000 Clerk's Retirement Gratuity £ 410 Deputy Clerk's Retirement Gratuity £ 35 Training and associated costs £ 200 Non-dedicated Reserve Funds at 31st March 2005 General Contingency £3,116 (End of year cash balance, less Dedicated Reserves) 7925 New Charity RESOLVED that a new charity should be established, with immediate effect, as follows: (1) that the new Charity be called the "SILVERDALE PARISH PLAN DEVELOPMENT TRUST" (the "Charity"), (2) that there shall be 10 Trustees of the Charity, and they shall be the elected and co-opted Members of the Parish Council, the Clerk to the Council ("Proper Officer" of the Charity), and the Deputy Clerk to the Council. (3) that any Trustee shall cease to be a Trustee immediately upon ceasing to be a Member of the Council, or ceasing to hold the appointment of Clerk to the Council, or Deputy Clerk to the Council. (4) that the Charity shall be governed by the law of England and Wales and shall be registered with the Charity Commission as soon as reasonably possible, (5) that the objects of the Charity be "to raise funds for, and develop the resources of the Civil Parish of Silverdale, in order to further the aims set down in the Silverdale Parish Plan, as published in 2003 or subsequently revised. The objects of the Charity shall not preclude the use of such resources by visitors to the Parish, but such use shall not prejudice the prior claim to use by the parishioners of the Parish", (6) that the objects of the charity shall permit any partnership with one or more principal or local council(s), or one or more charity(s), (7) that the "named correspondent" for the Charity be the Proper Officer, (8) that the address of the Charity, for the service of all documents, be the residential address of the Proper Officer, and (9) that the Clerk to the Council be authorised to enter into discussions with the Charity Commission and agree such terms for the Charity as may appear to him to be consistent with the objects of the Charity, such authority being delegated to him under Section 101 of the Local Government Act 1972. (10) that all Parish Plan action groups be notified of the proposed action. 7926 Fly Posting RESOLVED that item 19 on fly posting be deferred to the next meeting. 7927 Finance (a) Councillor Fryer conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory. (b) Cheques for the following accounts were signed: Mr P. G. Challenor (salary and expenses) 977.53 (099) Mrs Susan Hayward (salary and expenses) 247.56 (100) Gaskell Memorial Hall (hire of Green Room) 7.00 (101) Allianz Cornhill Insurance Ltd (renewal) 897.59 (102) Mr. Phil Hargreaves (Parish Contractor) 270.00 (103) L.A.P.T.C. (renewal) 316.16 (104) 7928 Items for Information (1) Councillor Greenwell mentioned that Mr. and Mrs. Turnbull will discuss the details of the seat they are providing for the playing field with Councillor Eden after their return from holiday. (2) Councillor Fryer reported that the seat at the top of Elmslack Lane is in need of repair. (3) Councilor Eden advised that the notice board on the butcher's wall is in need of replacement and that the rockery in front of the Lune Valley Housing Association property on Lindeth Road is still in need of attention. 7929 Date of Next Meeting It was noted that the date of the next meeting is Monday, 6th June 2005. Items for the agenda, to reach the Clerk before Friday, 27th May, and copies of reports to reach the Clerk before Monday, 30th May. Sue D. Hayward Deputy Clerk to the Council  

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