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2005/06/06

6th June 2005

7930 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 6th June 2005.

7931 Present: Chairman – Councillor P. (Peter) Roberts, Councillors C. J. (John) Eden, T. B. (Bernard) Fryer, J. (June) Greenwell, R.M.(Ralph) Henderson, A.J. (Tony) Houghton, the Clerk – P.G. (Peter) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, PC 1118 John Bassinder and twelve members of the public.

7932 Apologies for Absence: County and District Councillor S. M. (Sarah) Fishwick, Councillors J. (John) Burrow and A.W.(Arthur) Graves.

7933 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

Councillor Eden declared his interest in agenda item 19, in that he lives on The Row.

Councillor Fryer declared his interest in item 17, in that he lives close to the playing field.
7934 Minutes of the Previous Meeting

The Minutes of the Annual Parish Council Meeting held on Thursday, 5th May were approved and then signed by the Chairman.

7935 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not covered by the Agenda

Councillor Henderson referred to item 7921 correspondence number 21, regarding the Trafalgar Weekend (21st – 23rd October) and informed this Council that St. John’s Church and Silverdale Methodist Church are planning to hold a joint service , the bellringers are happy to participate and the National Trust has agreed to a bonfire being held near the Pepperpot. The organisers will notify the participating councils as to the time that the bonfire should be lit.

RESOLVED to bring forward agenda item 5, regarding matters raised by members of the public, under Standing Order 12 (b) before Councillor Greenwell reported back on item 7197 regarding the playing field, as a meeting had been held on site at which members of the public had been present. Matters Arising continued after agenda items 5 and 6.

7936 Matters raised by Members of the Public for Future Consideration

(1) Mrs Mason reported that the Chairman, Councillors Eden and Greenwell, Rachel Bodenham (Action for Silverdale Children Trust) and some of the residents, who live near the playing field, had met earlier in the day. It is felt that the problems with the playing field can be resolved. The residents still need to be consulted about the plans for landscaping and for the entrance and there is still need for discussion about the maintenance of the field. Another member of the public pointed out that the plans for landscaping need to take account of the residents of Elmslack Court as well as Cove Road.

(2) Mr. Wood gave an update on the petitions signed by the residents of Townsfield regarding problems with sewage and ground water drainage.

7937 Update from the Community Police Officer

PC Bassinder gave a verbal update. No crimes have been reported since 1st November. Members pointed out the importance of reporting all crime to the police (tel.: 63333).The initiative to stop ‘boy racers’ is ongoing. Councillor Greenwell asked if the police could liaise with the RSPB regarding preventing incidents of camping on the shore.

7938 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not covered by the Agenda (continued)

Councillor Greenwell updated this Council on item 7197 regarding the playing field. Playdale Playgrounds Ltd were not able to attend a site meeting until later in the month and a meeting had been held earlier in the day without anyone from Playdale present. Playdale have not supplied a section drawing of the aerial runway, however, this is no longer necessary as Playdale have confirmed that no part of the runway will exceed 4 metres.

RESOLVED:

(1) that Councillor Greenwell write to Playdale and:

(a) ask for the Adventure Trail to be positioned at the top of the field where there is level ground (close to the site of the original Adventure Trail). Councillor Greenwell has marked the agreed position on a plan

(b) ask for the aerial runway to be moved as far to the west of the field as possible

(c) clarify the instructions as far as the existing swings are concerned – they should not be removed

(d) instruct them to complete phase 2 as soon as they are back on site. This area is in need of finishing and is unsafe in its present state.

(2) that the Clerk ask Mr. Phil Hargreaves to dismantle the original slide and stand urgently. The slide should be left on site in case it is possible to fix it elsewhere on the field using a natural slope. Councillor Eden pointed out that a survey of the original equipment, carried out some time ago, found that the slide does not conform to current safety standards.

(3) that the issues of maintenance of the field, the surface area around the equipment, the fence around phase one, and any other matters requiring further attention, should be an agenda item at a future meeting of this Council.

7939 Colours used for the new Equipment on the Playing Field

RESOLVED to bring forward item 17 on the agenda under Standing Order 12 (b) in order to continue the discussion on matters relating to the playing field. Playdale have advised on the additional expense of painting the slide and have pointed out the technical problems with painting stainless steel. Playdale have also advised that it is not possible to paint the coloured panels. The colour problems may be solved by the landscaping which might screen the equipment sufficiently. RESOLVED:

(1) that Councillor Greenwell ask about the possibility and cost of replacing the panels with a different colour in her letter to Playdale (see above)

(2) that Playdale go ahead with installing the remaining equipment

(3) to obtain the landscaping plans

(4) to consult the local residents about the colours once the equipment has been installed and the landscaping plans are available.

7940 Landscaping of the Playing Field

RESOLVED to bring forward item 16 on the agenda under Standing Order 12 (b) in order to further discuss the issues relating to the playing field, however, Mr. Paul Holgate was not present at the meeting and the plans for the landscaping scheme were not available. RESOLVED that the Chairman contact Mr. Holgate to confirm his commitment to providing plans and to ask if he is able to attend the next meeting of this Council.

7941 Sewage Disposal at Townsfield

RESOLVED to bring forward item 18 on the agenda under Standing order 12 (b) as Mr and Mrs Wood, whose property is affected by the problems of sewage disposal and ground water drainage, were present at the meeting. Mr and Mrs Wood have been in contact with Lancaster City Council (Lancaster CC) about the problems which remain unresolved. RESOLVED that the Clerk:

(1) write to Councillor Fishwick, in her role as City and County Councillor, to enlist her help in getting a response from the appropriate authorities

(2) contact the City Engineer’s department to ascertain who is responsible for ground water drainage

(3) set up a meeting with the officer responsible for ground water drainage, a representative from United Utilities, who can discuss sewage disposal, and the residents whose properties have an acute problem (including residents from Townsfield and Cove Road)

(4) involve Geraldine Smith MP in the matter.

7942 Report from County and District Councillor Sarah Fishwick

Councillor Fishwick was not present at the meeting and her report was not available.

7943 Reports on any Meetings Attended by Members, or the Clerk

(a) CARP

Councillor Henderson had attended the AGM at CARP on 17th May.

(b) LAPTC

The Chairman and Councillor Henderson attended a meeting at LAPTC in May.

(c) AONB Executive Meeting

The Chairman had attended a meeting on 3rd June. He reported that a sub group of the AONB Executive is to be set up to look at sustainable development bids and he has been invited to be a member of the panel.

7944 Correspondence

Receipt of the following items was noted and any action determined as indicated:

1. Mrs Ann Turnbull – offer to provide a seat within the Playground (agenda item)

2. Lancs CC – bus shelter grant scheme. Grants are available for bus shelters- £5,000 or £7,000 for shelters with solar panels. RESOLVED that Councillors Eden and Henderson find out the details of the scheme with a view to applying for a grant for the Park Road bus shelter.

3. Mr & Mrs Ireland – thanks for efforts re Playground (e-mail)

4. Playdale Playgrounds – answers re aerial runway and other matters.

5. Tom Jenson – enquiry re Harris Orphanage visits 1950s – 1960s. Mr Jenson had written to the Clerk and asked if there is “…any information and any photographs of the children from the Harris Orphanage, Fulwood, Preston who used to holiday in your delightful village? I was in the Harris from 1959 – 60 and I have sone wonderful memories of the summer holidays in Silverdale and the surrounding area.. Thank you…”.

6. Lancs JAC – Minerals & waste Development

7. Mr Griffiths – traffic problems in The Row (agenda item)

8. Lancs CC – removal of computers from Silverdale Hotel

9. Lancs Police – Northern News, May

10. AONB – “Waymarker”, May

11. Clerks & Councils Direct – May

12. Rachel Rimmershaw – traffic problems in The Row (agenda item).
13. Stephen Padmore – traffic problems in The Row (agenda item)

14. NALC – Local Council Review, May
Councillor Greenwell commented that she had received some information from the Social Services User Group regarding working in partnership with older people.

7945 Planning

(1) It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25, and comments made as indicated:

05/00454/FUL – 1,2,3,4 The Quillet, Red bridge Lane – replace septic tank (serving 4 houses) with aerobic treatment plant at land to the rear: NO OBJECTIONS.

05/00628/FUL – 31 Cove Road – erection of a rear conservatory: NO OBJECTIONS.

05/00631/FUL – 43 Stankelt Road – erection of a two-storey extension to the rear: NO OBJECTIONS.

05/00545/FUL – Royal Hotel, 15 Emesgate Lane – Construction of disabled access ramp and WC and ground floor adaptations and refurbishment: NO OBJECTIONS

(2) It was noted that there were no Planning Applications requiring comment at the meeting.

(3) The following decisions advised by Lancaster CC were noted:

TPO 58 (1980) – application to permit specified tree surgery on trees within G1, at 13 Spring Bank: GRANTED.

04/00267/FUL – Waterslack Garden Centre – change of use of ground floor of dwelling to farm shop, replacement and enlargement of garden centre and coffee shop and landscaping of overflow car park: GRANTED.

05/00161/FUL – 14 Stankelt Road – erection of an extension to the rear to enlarge the basement and kitchen: GRANTED

7946 Urgent Action taken in accordance with Standing Order 25 (other than Planning)

It was noted that the Clerk had been informed that Xenocom will be withdrawing their web hosting service, and the present contract expires on June 11th. Arrangements have been made for the web site to be transferred to “UKHost4U”.

7947 New Public Seat on the Playing Field

RESOLVED to accept Mr & Mrs Turnbull’s offer to provide a new public seat on the playing field. A decision on the style of bench (which will need to be vandal proof) and location (possibly in the under 5s play area) will be made after the equipment has been installed.

7948 Quality Parish (QP) Status

(a) RESOLVED to reverse the decision made at the meeting of 6th September 2004 when it was “RESOLVED that this Council will discontinue working towards the award, for the time being, as it would involve further expenditure, with no apparent gain.” Since the time of that decision, the Government has created a scheme whereby grants of up to £10,000 are made available to QP councils, for certain approved projects.

(b) RESOLVED to form a Working Group to deal with the details of the application for QP status. The Group will comprise the Chairman and Councillor Henderson; the Chairman will ask Councillor Burrow if he would also like to be a member. The application for QP status must be made by Members and not by the Clerk.

7949 Audit Return

(a) RESOLVED to approve the Statement of Accounts to be submitted on the Audit Return for the year 2004-2005 (all in £):

31.03.2004 31.03.2005

Balances Brought Forward 14 322 12 727

(+) Annual Precept 9 893 12 620

(+) Total other receipts 1 400 3 380

(-) Staff costs 3 049 2 966

(-) Loan interest/capital repayments nil nil

(-) Total other payments 9 839 16 094

(=) Balances carried forward 12 727 9 667

Total cash & investments 12 727 9 667

Total fixed assets and long term assets 37 157 37 658

Total borrowings nil nil

(b) RESOLVED to answer “yes” to all questions in the Statement of Assurance, and to authorise the Chairman and Clerk to sign the Statement, on behalf of the Council.

7950 Risk Assessment

RESOLVED to approve the Risk Assessment for 2005. It was noted that the age limit for personal accident insurance needs to be increased.
7951 Shuttle Bus Service and use of The Row

The Chairman reported that this Council has received several letters supporting the shuttle bus service and its route via The Row. RESOLVED that this Council should support the continuation of the service via The Row, although there are occasions when passing is difficult due to the width of the bus and narrowness of the road.

7952 Fly Posting

Councillor Henderson advised that there are 2 legal requirements for posters which must display: (1) a contact name (ie the person who is promoting the activity advertised) (2) the person who printed it. RESOLVED to ask Mr. Hargreaves to take down out of date posters when he comes across them.

7953 Dog Nuisance

RESOLVED that:

(1) the Clerk should amend the letter regarding dog nuisance, submitted by the Parish Plan Countryside Group, as follows:

(a) to include the Clerk’s e mail address

(b) to add ‘to all householders’

(2) the Clerk circulate the final draft of the letter to all members who have e mail for information

(3) the Chairman speak to Shirley Potts about the possibility of help with the distribution of the letter along with a copy of the Countryside Code.

7954 Agricultural Grants

Members looked at a list of land owned by this Council (which had been prepared by the Clerk) to determine whether or not any might be eligible for an agricultural grant. RESOLVED that Councillor Fryer find out more about available grants and bring this to a meeting of this Council. It was noted that there is a lack of information available on the boundaries of ownership and if any villager is interested in researching this it would be appreciated.

7955 Traffic- Free Routes (Paths)

Members considered the report from the Parish Plan Countryside Group regarding Traffic-free routes and RESOLVED :

(1) to accept the report and to ask the Group to continue its work in developing new footpath links

(2) that the Chairman and Councillor Henderson give extra support to the Countryside Group where necessary

(3) that the Chairman and Councillor Henderson discuss concerns raised regarding the new Challan Hall path with English Nature.

7956 Transport

Members considered the report from the Parish Plan Transport Group and RESOLVED that:

(1) the Clerk write to the appropriate authorities regarding the following:

(a) to ask that all trains stop at Silverdale

(b) the expansion of the station car park

(c) the provision of a disabled ramp off the southbound platform

(d) whilst a speed reduction scheme for Emesgate Lane is welcome this Council asks to be involved in the design stage of any scheme

(e) a coordinated shared usage footpath scheme

(2) the design criteria for any scheme, footpath or highway should make provision for the mobility impaired and the vulnerable user

(3) any shared use highway or road safety justified footpath scheme should be submitted to this Council in sketch form.

7957 Finance

(a) Councillor Houghton conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.

(b) Cheques for the following accounts were signed:

The Lancashire playing Fields Association (subscription renewal) £ 11.00 (105)

Playdale Playgrounds Ltd (part of Phase 2) £21,178.20 (106)

7958 Items for Information

(1) The Clerk reported that Roger Cartwright is overseeing the tree felling work at Woodwell this week.

(2) Councillor Greenwell advised that: (a) Pathways is setting up a website (b) various people have been contacting her for advice on putting together a Parish Plan and on funding for playgrounds.

(3) Councillor Fryer reported that the watering place at Woodwell needs clearing.

(4) Councillor Houghton reported that: (a) there is a general problem with overgrown footpaths (b) he had refused permission for Lancashire County Council (Lancs. CC) to erect a fingerpost on his land because he is concerned about the safety of Bridleway 18 (c) from time to time maps are published which are out of date as far as the shoreline is concerned – showing land which has since been eroded (d) Lancs. CC has a website with up to date local maps which are useful for referring to the layout of properties etc.

(5) Councillor Eden said that: (a) the Spring Bank footpath from Emesgate Lane is in need of attention (b) the road sign from Hollins Lane to Heal Brow is missing.

(6) the Chairman reminded Members that items for information can be brought to the Clerk’s attention and acted on between meetings.

7959 Date of Next Meeting

It was noted that the date of the next meeting is Monday, 4th July. Items for the agenda, to reach the Clerk before Friday,24th June, and copies of reports to reach the Clerk before Monday, 27th June.
Sue D. Hayward

Deputy Clerk to the Council
 

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