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4th July 2005

7960 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 4th July 2005.

7961 Present: Chairman – Councillor P. (Peter) Roberts, Councillors C. J. (John) Eden, T. B. (Bernard) Fryer, A.W. (Arthur) Graves (part), J. (June) Greenwell (part), R.M.(Ralph) Henderson, A.J. (Tony) Houghton, the Clerk – P.G. (Peter) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, PC 1118 John Bassinder and six members of the public.

7962 Apologies for Absence: County and District Councillor S. M. (Sarah) Fishwick and Councillor J. (John) Burrow.

7963 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

Councillor Fryer declared his interest in item 12, in that he lives close to the playing field.

7964 Minutes of the Previous Meeting

Councillor Henderson asked for item 7956 on the Minutes of the Ordinary Meeting held on Monday, 6th June 2005 to be amended for clarification. RESOLVED that item 7956 (1) (e) ” …shared usage footpath scheme”‘be altered to “…shared usage footpath/ lane scheme”and that examples be added to item 7956 (2) as follows:”..the vulnerable user eg prams, children, new hipjointers”. The Minutes were duly amended, approved and then signed by the Chairman.

7965 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda

Councillor Houghton referred to item 7956 (1) (a) regarding trains stopping at Silverdale, pointing out that there are different versions of the timetable. Some trains stop at Silverdale which, according to certain timetables, are not scheduled to stop. Councillor Houghton also referred to item 7958 (4) (d) – the name of the website run by Lancashire County Council is ‘mario.lancashire.gov.uk’. This shows maps and related information on line.

7966 Update from the Community Police Officer

Members RESOLVED to bring together agenda items 5 and 12, under Standing Order 12 (b), as the matters raised by members of the public for future consideration were likely to be connected with the playing field. RESOLVED to bring forward agenda item 6,under Standing Order 12 (b), in order that PC Bassinder could give a verbal update before the discussion about the playing field. PC Bassinder reported one incident of alleged criminal damage to a caravanette on Hollins Lane. Councillor Eden asked if PC Bassinder could monitor the situation with the parking of cars at the corner of Spring Bank and Councillor Graves pointed out that there is a problem with double parking outside the newsagents. Councillor Greenwell asked if there was any news regarding police liaison with the RSPB and the prevention of incidents of camping on the shore, PC Bassinder has been unable to speak to anyone from the RSPB and will pursue this.

7967 Matters raised by Members of the Public for Future Consideration/ Playing Field

(a) The scheme for the landscaping of the playground, as submitted by Mr. Paul Holgate at the meeting was welcomed and considered enthusiastically. Members requested that the fence around Phase One be retained and some slight modifications are necessary because of the relocation of the Adventure Trail. .

(b) The Chairman reported on a meeting between Lancaster City Council (Lancaster CC), Councillor Greenwell and himself where Lancaster CC advised on standards for maintaining playing fields. RESOLVED to take into account the following standards for the field, now that the new playground is almost installed:

(i) Mowing should be every 9 working days throughout the growing season (yielding approximately 17 cuts a year). There is no need to collect the grass after mowing and ideally the grass should be cut to a height of 40mm.

(ii) Thought should be given to having an area where the wild flowers and grasses are not cut with the obvious benefits of increasing the range of flora and fauna around the field.

(iii) The perimeter of the field should be strimmed twice (June and September) during the growing period, June would be ideal for the first strim as this would be after the birds have nested. It would also be beneficial to still have a narrow band of herbage around the hedges, again to encourage wildlife.

(iv) An attempt should be made to have the longer grasses around the seated areas cut down on a one-off basis so that, in future, regular mowing can take place.

Councillor Fryer raised the problem of ivy growing on the wall beyond the bowling green. RESOLVED to discuss the maintenance of this at a future meeting.

(c) RESOLVED that Mr. Paul Holgate and Councillor Graves should discuss the terms of a supplementary contract for 2005 and that this should be brought to another meeting.

(d) Councillor Greenwell reported that she had spoken to Mr. Mingay, head teacher at Silverdale School, about holding an event where the playing field is opened up to the children. RESOLVED that the Chairman and Councillor Greenwell speak to the children at Silverdale School about the playing field, the children will then walk from school to the playing field to play. RESOLVED that Councillor Greenwell confirm a date and time (possibly the afternoon of 18th July) and arrangements with Mr. Mingay. RESOLVED that the official opening take place next year.

(e) RESOLVED to accept Mr Paul Holgate’s offer to donate a boulder which could be sited near the entrance to the playing field and used to display a plaque giving details of the funding agencies.

(f) RESOLVED to approve an age limit of 14 years and under for the right to use the playing field from dawn until dusk. RESOLVED to liaise with PC Bassinder about the enforcement of these restrictions. The possibility of locking the gates and adding lighting for security will be considered at a later date.

(g) It was noted that the sum of £16 442.33 has been claimed from DEFRA, and that

£3 154.20 has been reclaimed from HM Customs & Excise (VAT)

(h) It was noted that a Playdale receipt for Phase One has been supplied to ASCT, so that they can claim the second installment of £12,500 from Living Spaces (payable to Silverdale Parish Council).

Members wished to record their thanks to ASCT for all their hard work in bringing the scheme to fruition.

7968 Report from County and District Councillor Sarah Fishwick

Councillor Fishwick was not present at the meeting and her report was not available.

7969 Reports on any Meetings attended by Members, or the Clerk

(a) Lancaster Strategic Partnership Meeting

Councillor Henderson had attended a meeting on 29th June.

(b) The Chairman reported that he and Councillor Greenwell met with Mr. Paul Cocker, Operations Manager for Lancaster CC Contract Services, on 24th June to discuss the maintenance of the playing field.

7970 Correspondence

Receipt of the following items of correspondence was noted and any action determined as indicated:

1. NJC – Car allowances 2005-2006

2. Jenny Ager – shuttle bus

3. HLB AV Audit – change name to BDO Stoy Hayward

4. Lancs CC – school term dates

5. DEFRA – dates for Clean Neighbourhoods and Environment Act 2005. This will come into effect in 2006. Guidance notes will follow.

6. Lancaster CC – draft section of Annual Report – passed to Councillor Henderson for information.

7. Mrs Anthony – not providing seat at the old bus shelter

8. Allianz Cornhill – no personal accident cover for over 80s. RESOLVED that the Chairman and Councillor Henderson follow this up through LAPTC

9. DEFRA – confirmation that second claim is being processed

10. NALC – “Pointers to Good Practice”

11. Countryside Agency – “You and your Dog in the Countryside”

12. AONB – “Waymarker”, July.

13. Police – “Northern News”, June

14. LAPTC – Consultation re formula for fees. RESOLVED that Councillor Henderson and then the Chairman fill in the questionnaire.

15. AONB – “Waymarker, June

16. Lancs County Council -“Road Life”

7971 Planning

(1) It was noted that the following Planning Applications were dealt with under the provisions of Standing Order 25, and comments made as indicated:

05/00654/FUL – Gait Barrows National Nature Reserve, Moss Lane – construct disabled parking area and turning area, retaining wall, limestone infill, and terram geotextile and vehicle barrier: NO OBJECTIONS subject to the two “blue badge” parking bays being subject to a Traffic Regulation Order.

05/00682/FUL – Yewbarrow, 12 Wallings Lane – erection of single-storey extension to provide garden room: NO OBJECTIONS

05/00816/LB – 2 Coach House, Shore Road – erection of a satellite dish: NO OBJECTION

05/00823/FUL – Waterslack Garden Centre – retrospective application for alterations to café and erection of till store cabin plus the erection of new toilet cabin, dry goods store cabin and craft shop cabin: NO OBJECTION

05/00762/FUL – Barn Side, 3a The Green – new garage door to be fitted in existing garage on North elevation: NO OBJECTION

05/00803/OUT – 39 Lindeth Road – Modification of Condition 1 on outline planning permission: The Parish Council would like to see any modifications of these conditions when submitted.

05/00545/FUL – Royal Hotel, 15 Emesgate Lane – construction of disabled access ramp and WC and ground floor adaptations and refurbishment: NO OBJECTION.

(2) The following Planning Application was considered and comments made as indicated:

05/00861/FUL – The Barn, Moss lane – erection of a stable block and a hay/storage pole barn. OBJECTIONS as a repeat of the objections raised on 27.05.04, which stated:

“1. The size and design of the building give the indication that this building (together with other buildings on the site) are not for agricultural purposes associated with this site, which is currently devoted to grazing land for ponies.

2.The large size and design of the building is inappropriate for the landscape of this area”

Additional OBJECTIONS: the proposed building is unnecessarily large and obtrusive, and out of context with the open landscape. There are difficulties of access, and Members suggested a much better location would be to have the proposed building attached, or in close proximity, to one of the existing buildings in the area.

(3) The following decisions advised by Lancaster CC were noted:

05/00420/FUL – 8 Woodlands Drive – replacement of two Velux windows with front dormer extensions: GRANTED

05/00545/FUL – Royal Hotel, 15 Emesgate Lane – Construction of disabled access ramp and WC and ground floor adaptations and refurbishment: GRANTED

05/00454/FUL – 1,2,3,4 The Quillet, Red bridge Lane – replace septic tank (serving 4 houses) with aerobic treatment plant at land to the rear: GRANTED

05/00628/FUL – 31 Cove Road – erection of a rear conservatory: GRANTED

7972 Urgent action taken in accordance with Standing order 25 (other than Planning)


7973 Sewerage problems at Townsfield

RESOLVED that agenda item 13, on sewerage problems at Townsfield, be deferred to a future meeting.

7974 Revised Notice of Interests

It was noted that Councillor Henderson has submitted a revised Notice of Interest because of his change of ownership of property.

7975 Internal Audit

It was noted that the Internal Audit for 2004-2005 has been completed. RESOLVED to authorise the payment of £20 to Mrs Jean Colwell, being the fee for completion of the work involved.
7976 Finance

(a) Councillors Fryer and Houghton conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.

(b) Cheques for the following accounts were signed:

Mrs Jean Colwell (internal audit) £ 20.00 (107)

British Gas (clock electricity) £ 17.23 (108)

Playdale Playgrounds (extra items for Phase 1) £5 614.16 (109)

7977 Items for Information

(1) Councillor Fryer mentioned that the hedges on Bottoms Lane need trimming and the gullies need cleaning out.

(2) Councillor Houghton pointed out that the brambles etc on the banking at the entrance to The Lotts are overgrown and are intruding onto the highway.

7978 Date of Next Meeting

It was noted that the date of the next meeting is Monday, 1st August. Items for the agenda, to reach the Clerk before Friday, 22nd July, and copies of reports to reach the Clerk before Monday, 25th July.
Sue D. Hayward

Deputy Clerk to the Council

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