5th August 2013
10417   Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 5th August 2013.
10418   Present:  Chairman  –  Councillor T.G. (Terry) Bond, Councillors A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer and A. (Angela) Woods, Councillor N. (Nigel) Ribbons City Councillor Kath Graham, the Clerk  L.D. (Denise) Challenor; no members of the public.
10419   Apologies for Absence: Councillors H.M.E. (Harriet) Bradfield  and P.N. (Paul) Williams Sue Hayward (Deputy Clerk) and PC 2866 Tony Marsh.
10420  There were no Declarations of Members’ interests relating to any items appearing on the agenda.

10421  The Minutes of an Ordinary Council Meeting held on Monday 1st July 2013 were corrected by deleting four words of Minute 10398 (4) to read “A member of Silverdale advised” they were then approved and signed as a true record.

10422  Matters arising from the Minutes of previous meetings, not covered by the Agenda.
1.    Re: 10406 Cllr. Ribbons advised that the hardwood chip quantity needed for the playground is 15 cubic metres; Jean Nelson of Lancaster City will have to be informed before ordering and some of the grant to the playground will probably have to be returned.
2.    Re:  10408 The notice board has still not been fitted.
3.    Re: 10409 Visions of Silverdale and Arnside AONB will be on 19th October and organisation will be a team effort.  There will be 5 categories and anyone can enter photographs.  It will be publicised in the Parish Magazine and Newsletter.
4.    Re:  10411  The dog waste dispenser is made but not yet erected.
5.    Re: 10413  The goal posts requested by the Institute Committee have been installed.
6.    Re:  10414 (1)  The Westmorland Gazette has been in touch with Cllr.s Bond and Houghton about signage regarding the dangers of the quicksand.  The Councillors thought they were adequate.

10423    Matters raised by Members of the Public for future consideration. None.

10424  Update from the Community Police Officer.
The report from PC Marsh was read out.  It stated that out of 52 incidents only 3 have been recorded as crimes; one at Crag Foot may not have been in Silverdale.  There have been a number of Bay rescues; PACT is an ongoing process and it’s priorities have continued; with parking and speed made a focus.
RESOLVED; To inform PC Marsh about someone setting rat traps which have caught a cat on Levens Way.and to query the Crag Foot location.

10425   County Councillor Alycia James was not present and there was no report.
No response has been received from the letter sent to Cllr. James regarding Superfast Broadband.  Cllr. Ribbons has been unsuccessfully through four different channels to gain some information about it’s progress. RESOLVED: The Clerk should write to the Chief Executive of the City Council and David Morris MP to request some answers about the delay.

10426   The report of any relevant matters from City Councillor Kath Graham.
1.    There have been camper vans parking on The Shore and with no toilet facilities this has resulted in them using the surrounding area.  People should inform the RSPB for The Cove area and National Trust for The Lots if vans are trespassing.
2.    The Royal is having a site visit from the City Planning department next week.
3.    A resident has complained about the land at Woodlands Drive between Emesgate and Elmslack looking unsightly.

10427   Verbal reports from any meetings attended by Members, or the Clerk.
Cllr. Palmer attended a meeting of the AONB Executive Committee on 17th July.  The areas discussed were ‘Nature and Cultural Landscape’ and ‘Nature and the Local Community’. The findings along with the results of the public consultation will lead to the draft plan and then after a further consultation, a final draft will be published by the end of 2013 and adopted Feb/March 2014.

10428   Items of correspondence received since the last meeting:
a)    Letter alerting the Council to potential problems connected to a bulging wall.  Emailed to Cllrs 15/7/13. RESOLVED:  The clerk to write to County Highways to point out it would be less expensive to repair before it falls apart and that it’s on the villages main bus route.
b)    A complaint has been received from Mrs Hartley regarding the painting of the seat donated in 2004 memory of her husband. She wishes the seat to be made good or replaced. RESOLVED:  To send a copy of Mrs Hartley’s letter to the contractor responsible asking if there is anything he can do to rectify the situation.  Keep Mrs Hartley informed.
c)    Julie Rutlidge L City C writes about potential funding available for War Memorials and proposal activities to commemorate the centenary of the First World War next year. Emailed to Cllrs. RESOLVED: To put on Septembers agenda.
d)    Lake District National Park. Proposed main modifications can be downloaded from the website, comments not exceeding 300 words invited by 21/8/13.
e)    Annual Report of Lune Valley Housing Association 2013.
f)    LALC Agenda for 22/7/13 and Minutes of the 238th Meeting.
g)    Lancaster City Council. New Lancaster District Local Plan (Sustainable Rural Housing Growth) for Lancaster District for the period 2011 to 2026. Emailed to Cllrs. 15/7/13
h)    Lancaster City Council offers bulbs for sale for planting in the parish.
i)    Keer to Kent publication.
j)    Flag Newsletter.
k)    NALC advices of National Salary awards 2013/14 starting1st April, 2013.
l)     Lancashire Fire and Rescue Performance report and Action Plan 2013
m)     Letter from a future resident opposing the skate park on the Institute field.
n)    Silverdale Field Day Committee send a thank you to the Council for help given.

10429    Planning Matters:
(a) There were no Planning Applications dealt with under the provisions of Standing Order 25a.
(b) The following Planning Applications were considered and responses are as follows:
•    13/00732/FUL  3 Cove Road.  Erection of a single storey rear extension and front porch.- No objections.
•    13/00741/FUL  Site to the West of Red Bridge Lodge, Red Bridge Lodge, Red Bridge Lane. Demolition of existing agricultural feed store and erection of a replacement agricultural feed store. – No objections.
•    13/00723/FUL  45 Emesgate Lane.  Erection of a single storey rear extension, replacement of existing garage with new and erection of a porch to side. – The site plan provided was incorrect. The Council made several observations/queries: the new garage is not accessible as a garage and so gives doubt about it’s future use as a garage; why is a cavity wall needed on one side of the garage; why demolish a good garage to rebuild one on the same footprint; it seems too large for a garage.
(c) There were no planning decisions notified by Lancaster City Council.

10430  The Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a)  Parish Council Property and Functions
Change of electricity supply for toilets and contract for British Gas.  Copy Contract supplied to Cllrs. (alterations to be notified within 30days). – Agreed as acceptable  by the Council.
25(b)  Non-Parish Council Property and Functions
Reported a road hazard to Highways. – Metal pipe sticking out of Cove Rd, near the post box.

10431   Finance
a)  The monthly check of money received by the Council – Precept  £18,673.00 checked by Cllr. Woods.
(b)  The following payments were authorised and cheques issued as follows:
?    Paul Williams, toilet cleaning and sundries £249.99 cheque 845.
?    Envirocare, contractor, £277.20 cheque 846.
?    Stefan Laws, contractor, £166.25 cheque 847.
?    LALC £5, additional contribution to area secretary, cheque 848.
?    Unities Utilities Water plc, Leak repair, £1432.74(quoted £1324.40), cheque 849.
?    L D Challenor, reimbursment for purchase of goalposts, £184.45, cheque 850.
?    British Gas, £34.64, cheque 851.

c)   The quarterly review of the accounts, versus budget was made and thought to be acceptable.  RESOLVED:  To have the Clerk query with the accountant how long the two debts from previous years, which have never been invoiced, should be carried forward.

10432  The Clerk informed the Council that the Annual returns of the three charities: 500269; 500270; 521323, have been submitted to the Charity Commission for year ending 31/3/13.  (Details peviously emailed)

10433  The proposal to erect a toposcope at the Jubilee Memorial was considered a good idea but to cost no more than £1000.  RESOLVED: That Cllr. Bond will approach the National Trust to see if they will allow it by the “Pepper Pot” and have their volunteers help with the erection.

10434   Non-native plants such as Cotoneaster and Snowberry have established themselves at Burton Well Scroggs.  RESOLVED: to allow Cllr. Bond to seek quotes for spraying to remove them and can order their treatment if the quote is below £300.

10435  Items for Information (No decisions or action are permitted)
The road surface of Bank House Lane is in very bad condition.

10436  Items for consideration for a future agenda.
1.    The new fence by the track to the RSPB hide at Quicksand Pool Bridge which restricts access for visitors with larger vehicles.(Cllr. Houghton)
2.    Parking problems during the Arnside and Silverdale Art Trail weekend/introduction of a ‘park and ride’ scheme? (All)
3.    The provision of a new notice board on the butcher’s wall. (Cllr. Williams)
4.    War Memorial renovations. (Cllr. Bond)

10437  The date of the next meeting is Monday 2nd September 2013. Items for the agenda and reports to reach the Clerk before Friday 23rd August.

Mrs Denise Challenor,
Clerk to the Council Tel. 01524 761824