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7th November 2005

8042 Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 7th November 2005.

8043 Present: Councillors T.B. (Bernard) Fryer, A.W. (Arthur) Graves, R.M. (Ralph) Henderson, A.J. (Tony) Houghton, J. (June) Greenwell, the Clerk – P.G. (Peter) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, PC 1118 John Bassinder, County and District Councillor S. M. (Sarah) Fishwick and four members of the public.
In the absence of the Chairman, the Vice Chairman, Councillor Houghton, chaired the meeting.

8044 Apologies for Absence: Chairman – Councillor P. (Peter) Roberts and Councillor C. J. (John) Eden.

8045 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda

Councillor Fryer declared his interest in item 7, in that he lives close to the playing field.

8046 Minutes of the Previous Meeting

The Minutes of the Ordinary Meeting held on Monday, 3rd October were approved and then signed by the Acting Chairman.

8047 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda

Councillor Houghton referred to item 8029 (correspondence item 29) and advised that the Lancashire Combined Fire Authority Consultation Document looks encouraging as far as the future of Silverdale fire station is concerned.

8048 Update from the Community Police Officer

PC Bassinder gave a verbal update. Five crimes had been recorded for October: 3 stones had been removed from the top of a garden wall and left on the verge; a bronze statue had been stolen from the grounds of Waterslack Farm; 2 cars had been broken into on Hollins Lane and a car boot had been prized open on Stankelt Road but nothing had been taken. The accident at the War Memorial is being investigated, it may be possible to identify the make and model of the car which caused the damage. Police cars are currently patrolling the area between 5.00pm – 3.00am in an attempt to reduce crime.

8049 Matters Raised by Members of the Public for Future Consideration

One member of the public referred to the landscaping plans for the playground and asked for information on the comments made by the Bowling Club. Councillor Greenwell read out a letter from the Club which, among other details, asked for a proposed line of trees adjacent to the aerial runway to be deleted from the landscape plan, this is to reduce the problem of leaves falling on the green and roots affecting the sceptic tank. Those present supported the Bowling Club’s request and said they did not mind if this part of the landscape plans was not implemented. They requested that the hedge be increased in height. Members of the public expressed concern that the equipment is being used by adults, that young children are climbing onto the roofs of the New Wave (tower) structure, that the playing field has become a gathering point for older children after dark and has been used by campers. A member of the public thanked this Council for the way it had responded to the neighbours’ concerns and Mr Holgate for his generosity with the landscaping to be provided.

8050 Playground

(a)The written report from the Playground Liaison Committee was received and noted. Members expressed their warm appreciation for the work undertaken by Mr Martin and Mr Paul Holgate, and for promised contributions from local tradespeople, including Mr Brent Greave (wall building), Mr Bob Walker and Mr Mal Smith (entrance area paving) and Mr Peter Wilson (painting the double gates). RESOLVED:

(1) that no trees should be planted alongside the hedge between the aerial runway and the bowling green in the light of comments from the Bowling Club and guidance from RoSPA, which discourages tree planting in positions where they could encourage loitering

(2) to approve the Committee’s recommended wording for an entrance notice, with the addition of the words ‘No Camping Allowed’

(3) to ask anyone offering to provide a seat to use the design approved by this Council

(3) that ASCT members develop and cost some ideas for an opening ceremony in the Spring and bring them to a meeting of this Council

(4) that ASCT members carry out weekly monitoring checks of the playground for a year and Councillor Greenwell produce a checklist for this which will be brought to a meeting of this Council

(5) to consider the provision of litter bins at another meeting of this Council


(1) to approve the design for the revision to the playground entrance area, noting that the entrance gate must allow wheelchair access and conform to Disability Discrimination Act access guidance

(2) to recommend to Mr Holgate that all seats face into the playground

(3) to ask Mr Holgate for an outline date for the completion of the landscaping and works to the entrance


(1) to discontinue the operation of the Playground Liaison Committee, which has served its purpose

(2) that the playground be formally included in the agenda for each Annual Parish Meeting

8051 Report from County and District Councillor Sarah Fishwick

Councillor Fishwick gave a verbal report on the following: (1) Carnforth Connect and the Silverdale Shuttle bus services – the future of the services is looking more positive. A decision on the services will be made on 20th December by Lancashire County Council (Lancs CC) (2) the ongoing problem with flooding at Silverdale Station when there is heavy rain, this has been reported to Mr Ken Dickinson at Highways (3) Waterslack Farm – Councillor Fishwick will be speaking to Lancaster City Council (Lancaster CC) about a number of points in connection with this planning application. Councillor Henderson raised the issue of the future of the Lancaster Cycling and Walking Forum and the Area Rural Road Safety Committee, which are in doubt. RESOLVED that Councillor Fishwick ask about the possibility of keeping these going.

8052 Reports on any Meetings Attended by Members, or the Clerk

(a) Lancaster Area Rural Road Safety Committee

Councillor Henderson had attended a meeting on 27th October. Lancs. CC intends terminating the Highways Agency meeting with Lancaster CC. The future of the Lancaster Cycling and Walking Forum is also in doubt.

(b) AONB Executive Committee

Councillor Henderson had attended a meeting on 2nd November and the following was noted: (i) further funds have been allocated to the AONB for sustainable development schemes. Applications for these grants are invited (ii) the Sustainable Tourism and Recreation Strategy has identified that visitors value the quiet and lack of ‘entertainment’ sites (iii) a report on the future of the Carnforth Connect bus services was tabled and there will be further discussions involving Lancs. CC.

(c) National Trust Liaison Committee

Councillors Henderson and Fryer had attended a meeting on 4th November: (i) a beach debris survey at Jack Scout found 771 items compared with 2154 in 1996 (ii) the warden is inviting groups to tour the organic farm and inspect conservation work.

8053 Correspondence

Receipt of the following items of correspondence was noted and any action determined as indicated:

1. Bowling Club – various comments about Playing Field and impact on Bowling Club

2. Playdale Playgrounds – invoice for additional hire of security fence

(£606.94 + VAT = £713.15). The Clerk reported that he has queried this invoice with Playdale but, to date, has not had a reply. RESOLVED that Playdale’s reply should be brought to a future meeting.

3. Countryside Agency – request for electronic version of Parish Plan

4. Lancs County Council – letter re failing bus services & deferment of decision

5. Geraldine Smith MP – support for campaign against withdrawal of bus service 33

6. Archbishop Hutton Trust – proposal to amend governing document

7. North West Air Ambulance – request for donation (£50 donated last year). RESOLVED to donate £50.

8. Mr & Mrs Rhodes – complaint about “No objections” re Waterslack Planning. RESOLVED that this Council write to the Planning Committee clarifying its position. When the initial planning proposals were made this Council had strong objections. At the time when no objections were made it was unaware of the problems with foul and surface water drainage; there are strong concerns about this and about the use of retrospective planning applications.

9. Lancaster CC – advice that our letter was too late re bus service 33

10. Lancashire & Merseyside Accreditation Panel – receipt for QP Portfolio

11. Lancaster CC – consultation on coalition Cabinet revised priorities

12. Lancaster CC – invitation to introduction to LDF and Parish Consultation Event

6pm to 8.30pm, Monday 21st November. RESOLVED that Councillor Henderson attend (Councillor Greenwell also to attend if available).

13. Lancs CC – diversion order for public footpath 44

14. DEFRA – award of final payment of Grant for Children’s Playground

15. Lancs CC – Traffic Signing Review – passed to Councillor Henderson and the Transport Group for comment

16. BDO Stoy Hayward – completion of audit (agenda item)

17. Rail Passengers Council – complaint about trains not stopping at Silverdale

18. Lancs CC – “Strengthening Local Democratic Decision Making”

19. Mr Brian Scragg – update on sewerage problems at Stoneleigh Court

20. Lancaster CC – Festivals Innovation Fund

21. Allianz Cornhill – insurance for new Playground

22. North West Regional Assembly – Spatial Strategy Consultation

23. Lancashire Police Authority – appointment of two independent members

24. Community Futures – charities training event

25. AONB – “Waymarker”, October

26. Lancs CC – Lancashire Minerals etc and Statement of Community Involvement

27. Lancs CC – “Roadlife” magazine

8054 Planning

(1) It was noted that the following Planning Application was dealt with under the provisions of Standing Order 25, and comments made as indicated:

05/01164/FUL – 8 Woodlands Drive – modification to application no.05/00420/FUL to increase length of front dormer: NO OBJECTIONS

(2) It was noted that there were no Planning Applications requiring comment at this meeting.

(3) The following decision notified by Lancaster City Council was noted:

05/01123/FUL – 4 Levens Way – erection of a kitchen extension to rear and first floor bedroom extension over existing garage, and front and rear porches: GRANTED.

(4) Procedures for determination of Parish Council responses to Planning Consultations. RESOLVED to seek guidance from LAPTC and to defer item 11 (4) to the next meeting.

8055 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)

It was noted that Mr. Phil Hargreaves had been authorised to re-build the damaged wall adjacent to the War Memorial.

8056 Contracts

RESOLVED to defer item 13, on contracts, to the next meeting.

8057 Draft Budget

Councillor Greenwell asked the reason for the increase to the Clerk’s and Deputy Clerk’s salary. The Clerk explained that the increases are in line with the National Conditions of Service. RESOLVED to revise the draft budget for consideration at the next meeting as follows:

(1) increase the budget for the maintenance of Council property by £300

(2) increase all items by 2.5% (the rate of inflation)

(3) allow £500 for Special Projects

RESOLVED also to find out how this Council would be affected should a donation not be made to the AONB next year.

8058 Electricity Cables

RESOLVED to ask the AONB to bid for the undergrounding of the electricity cables at Woodwell, The Row and opposite Trowbarrow.

8059 2004-2005 External Audit

It was noted that the external audit, for 2004-2005 has been completed, and that there are no matters of concern.

8060 Finance

(a) Councillor Graves conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.

(b) Cheques for the following accounts were signed:

Silverdale Churchyard Care Group £170.00 (119)

AONB (Lancaster City Council) £800.00 (120)

Mr Phil Hargreaves (Apr/May/June) £270.00 (121)

Mr Phil Hargreaves (July/Aug/Sept) £270.00 (122)

Mr Phil Hargreaves (removal of concrete) £100.00 (123)

Mr Phil Hargreaves (padlock and keys) £ 10.00 (124)

Mr P G Challenor (salary and expenses) *** £937.24 (125)

Mrs S D Hayward (salary and expenses) *** £406.01 (126)

Allianz Cornhill (new playground insurance) £246.44 (127)

Bowland Tree Services (tree surgery ) £969.38 (128)

BDO Stoy Hayward (External Audit Fee) £141.00 (129)

8061 Items for Information

(1) The Acting Chairman advised that: (a) he had e mailed Highways regarding the flooding outside the station (b) there is a problem with the Millennium Clock showing the wrong time (c) a goods train passes through the station without warning at a peak time in the mornings. This happens at the same time as passengers arrive on the Shuttle bus and proceed to cross the track to catch the Lancaster service.

(2) Councillor Graves reported that there is a problem with parking on Emesgate Lane, at times the road is too narrow for emergency vehicles to get through.

(3) Councillor Fryer commented that: (a) the footpath leading off Cove Road to Elmslack Lane is in need of attention (b) the Shore Road sign by Lindeth Road is covered with ivy.

8062 Date of Next Meeting

It was noted that the date of the next meeting is Monday 5th December. Items for the agenda, to reach the Clerk before Friday 25th November, and copies of reports, to reach the Clerk before Monday 28th November.

Sue D. Hayward

Deputy Clerk to the Council

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