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5th January 2006


8084    Un-confirmed Minutes of an Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 5th January 2006.


8085    Present: Chairman Councillor P. (Peter) Roberts, Councillors J. (John) Burrow, C. J. (John) Eden, T.B. (Bernard) Fryer, A.W. (Arthur) Graves, J. (June) Greenwell, R.M. (Ralph) Henderson, A.J. (Tony) Houghton, the Clerk – P.G. (Peter) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, PC 1118 John Bassinder and three members of the public.


8086    Apologies for Absence: County and District Councillor S. M. (Sarah) Fishwick.


8087    Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda



8088    Minutes of the Previous Meeting

The Minutes of the Ordinary Meeting held on Monday, 5th December were approved and then signed by the Chairman.


8089    Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda

Councillor Greenwell referred to item 8050 at which she had reported that the ASCT will carry out monitoring checks of the playground and that she would produce a checklist for this purpose. Councillor Greenwell circulated a draft checklist at the meeting, it was confirmed that the checks are to be made weekly for one year, and any failures will be reported to the Clerk. RESOLVED to adopt the checklist subject to the following amendments: the checklist is for weekly inspections; the date that the inspection is carried out is to be included; lines are to be drawn onto the list for ease of use; a signature space is to be added.


Councillor Houghton referred to the following items: 8068 (1) – he has found the telephone number for street lighting useful (0800 132631), however, the street light’s identification number should be given when a problem is reported (an ID number is to be found on every lamppost); 8068 (2) – the tree at Slackwood Brow, which was in a dangerous condition, has been taken down.


8090    Matters Raised by Members of the Public for Future Consideration

The members of the public spoke about agenda item 11, regarding the planning application for 17 Birch Drive (note – the application is for 17 Birch Drive and not Grove as had been published in the agenda); the original plans considered by Parish Council Members, to which there had been no objections, were incorrect and revised plans are to be submitted. The Clerk advised that he will contact Lancaster City Council (Lancaster CC) to check that the revised plans will be sent to this Council and considered as a new application. He will notify Mr Wild when he is in receipt of those plans. Members of the public might wish to send copies of any correspondence regarding planning applications to the Clerk.


8091    Update from the Community Police Officer

PC Bassinder gave a verbal update. Unfortunately, a burglary took place on New Year’s Eve and jewellery was stolen, there have also been 2 attempted break-ins to cars. PC Bassinder will liaise with Neighbourhood Watch to try and arrange a crime prevention event to raise awareness about not leaving valuables on view in cars, he will also put up some new notices in the local car parks as a reminder.

RESOLVED to bring forward agenda item 19 on parking problems, under Standing Order 12 (b), in order that this item could be discussed whilst PC Bassinder was still present. PC Bassinder advised that parking regulations are enforced primarily by Lancaster CC, and not by the Police, but he will give warnings if he comes across cases where parking restrictions are being contravened. RESOLVED to ask PC Bassinder to make illegal parking a priority for January. He will remind people that, under the Highway Code, noone should park within 10 metres of a junction, concentrating on Shore Road, Emesgate Lane (outside the Post Office and newsagents and the bend by Silverdale School) and Cove Road (near the entrance to Elmslack Court).


RESOLVED to thank PC Bassinder for all his work during the past year.


8092    Report from County and District Councillor Sarah Fishwick

Councillor Fishwick was not present at the meeting and her report was not available.


8093    Standing Order 25

RESOLVED to amend Standing Order 25, in order to cater for the Clerk taking action on matters which do not directly involve the Parish Council, as follows (words in italics are additional to the existing text):

(a) Urgent matters, involving Parish Council property or functions, arising between ordinary meetings of the Council shall be considered by the Chairman and at least two other members (one of which shall, if possible, be the Vice-Chairman), and recommendations made to the Proper Officer of the Council. The Proper Officer shall have regard to these recommendations, and make the appropriate decision(s), on the basis of authority, which is hereby delegated in accordance with Section 101 of the Local Government Act 1972. The Proper Officer shall report details of the decision(s) made to the next Ordinary Meeting of the Council. In the case of an emergency, where it is not practical, or appropriate, to comply with the foregoing procedure, the Proper Officer may make a decision on behalf of the Council, in accordance with powers similarly delegated, but will seek to obtain retrospective approval, as soon as is reasonably possible.

(b) Matters which do not involve Parish Council property, or functions, may be dealt with by the Proper Officer, without prior reference to any Members of the Council. Where such action is a consequence of a report by a Member, this action shall be reported to the next Ordinary Meeting of the Council, and shall include the name of the Member who reported the matter.


8094    Reports on any Meetings Attended by Members, or the Clerk



8095    Correspondence

Receipt of the following items of correspondence was noted and any action determined as indicated:

1. Mr Peter Roberts – 2nd card, from Australia

2. NALC – “Local Council Review” survey

3. NALC – “Local Authorities (Indemnities for Members and Officers) Order 2004″

4. Highways Partnership – reporting procedure – 0845 053 0011, or

enquiries@lancashirehighwayspartnership.gov.uk. Note – the contact details are useful when reporting blocked gullies and other problems concerning highways

5. Lancaster CC – Mayor’s Reception, 6th February, 7pm

6. Countryside Group – Report (winding-up agenda item)

7. Lancs CC – Failing bus services guidelines

8. Highways Partnership – Winter gritting

9. DEFRA – “Community Halls for Rural People” online

10. Police Authority – Community meeting, 10th January, 7pm, at Lancaster Town Hall

11. Lancs CC – Parish & Town Councils Conference, Chorley, 14th January

12. AONB – Fuel from woodlands conference, 20th January

13. Mr Sowery – Complaint to Standards Board re Cllr Fishwick (agenda item)

14. LAPTC – Newsletter, December 2005

15. AONB – “Waymarker” Dec 2005 / Jan 2006

16. Lune Valley Housing Association – Notice of AGM


8096    Planning

(1) It was noted that the following planning applications were dealt with under the provisions of Standing Order 25a, and comments made as indicated:

05/01501/FUL – 17 Birch Drive – erection of a two-storey extension to the side, first floor extension to the rear and a garage to the rear: NO OBJECTIONS. (note: revised drawings received amending title only – no material changes).

05/01470/FUL – 1 Castle Bank – erection of a two-storey extension to provide a lounge with bedroom over and a detached garage: NO OBJECTIONS.


(2) The following planning application was considered and comments made as indicated:

05/01528/FUL – 46 Emesgate Lane – first floor extension over existing garage.



(3) It was noted that the following plans have been submitted for information only, having received planning permission:

2479-02A – The Royal Hotel (commencing 9th January).


(4) The following decisions advised by Lancaster CC were noted:

TPO 295 (1998) – 4 Yew Tree Gardens – T1 Horse Chestnut – crown thinned and reduced, and epicorm growth removed to a maximum of 20% of the present live crown: CONSENT GRANTED.

TPO 369 (2005) – land at rear of 39 Lindeth Road: ORDER CONFIRMED.


8097    Urgent Action Taken in Accordance with Standing Order 25 (other than Planning):

25(a) Parish Council Property and Functions

1. It was noted that Mr Hargreaves had been asked to investigate a fallen tree in Burton Well Lane (Councillor Henderson)


25(b) Non-Parish Council Property and Functions

1. It was noted that PC Bassinder had been asked to contact known ‘fly posters’ and to provide legal guidance (Councillor Eden).


8098    Lancaster CC Tax Bases

It was noted that Lancaster CC has now declared the Tax Bases for the Parish Levy of Council Tax during 2006-07. When read in conjunction with the Annual Precept, this means that the total sum of just over £23.41 will be taxed on a Band D property in Silverdale, for maintenance of the Parish Council.


8099    Society of Local Council Clerks

RESOLVED to authorise the payment of £46.50 to the Society of Local Council Clerks, being one half share of the full annual subscription (the other half being payable by Arnside PC).


8100    Parish Contracts

RESOLVED to agree the draft terms of the contracts to be offered for 2006, subject to an amendment to include a definition of ‘the growing season’ as being “normally from 1st March to 31st October”.


8101    Parish Plan Countryside Group

RESOLVED to discontinue the Parish Plan Countryside Group and to thank the Group for their work.


8102    Silverdale Station

RESOLVED to write to the Rail Passenger’s Council expressing concerns about the hazards of crossing the railway line, when the view of an oncoming train is obstructed by a train stopped at the station, and to ask:

1. that it be mandatory that train drivers sound the horn as they pass through the station when not stopping

2. for more suitable arrangements for crossing the line, the current arrangement of walking over the track being particularly hazardous for people with hearing difficulties and those using wheelchairs.


8103    Waterslack Garden Centre

The contents of the letter received from Mr Sowery, of Waterslack Garden Centre, were discussed and noted.


8104    Parking Problems (brought forward to item 6)


8105    Fly Posting

Councillor Henderson advised that:

1. fly posting is, in itself, illegal

2. it is illegal for fly posters not to display the name of the printer and the name of the editor or organiser of the event.

RESOLVED to ask people to:

1. take note of the legal requirements

2. remove posters as soon as possible after the advertised event has taken place

3. not to use staple guns.


8106    Road Sweeping

Councillor Houghton reported that when Shore Road was last swept the road sweeping vehicle had been unable to clean the gutters due to the number of cars parked on the side of the road. RESOLVED that the Clerk should find out the specification for road sweeping in Silverdale, including the frequency with which the roads should be cleaned. RESOLVED to discuss the matter again at a meeting of this Council once this information has been obtained.


8107    Finance

(a) Councillor Burrow conducted the monthly check of all money received by the Council and found the bank statements to be satisfactory.

            (b) Cheques for the following accounts were signed:

                        Phil Hargreaves (bolts/boards for seat)                                               28.50 (133)

                        Phil Hargreaves (materials for War Memorial wall)                                145.00 (134)

                        Phil Hargreaves (Parish Contractor Oct-Dec)                                       270.00 (135)

                        Smith of Derby (maintenance of Millennium Clock)                                176.25 (136)

                        FLAG (Subscription 2005)                                                                10.00 (137)

                        The Society of Local Council Clerks (half subscription)                  46.50 (138)


8108    Suggestions for Future Agenda Items

To discuss the progress of the School Travel Plan (Councillor Henderson).


8109    Date of Next Meeting

It was noted that the date of the next meeting is Monday 6th February 2006. Items for the agenda, to reach the Clerk before Friday 27th January and copies of reports to reach the Clerk before Monday 30th January. 

Sue D. Hayward

Deputy Clerk to the Council

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