2014/02/03

3rd February 2014
10569 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 3rd February 2014.
10570 Present: Chairman – T.G. (Terry) Bond, Councillors, A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor K. (Kath) Graham and 2 members of the public.
10571 Apologies for Absence: Councillors H.M.E. (Harriet) Bradfield and A. (Angela) Woods.
10572 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillor Williams expressed an interest in agenda item 13 in that he is employed, as a member of the public, to clean the public toilets.
10573 Minutes of the Previous Meeting
The Minutes of the Ordinary Meeting held on Monday, 6th January were amended to include City Councillor Kath Graham’s apologies; they were then approved and signed by the Chairman.
10574 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Clerk referred to: (1) item 10556, regarding the drains to the public toilets and advised that United Utilities have visited the site but could not find anything wrong; (2) item 10558, regarding the Annual Parish Meeting, and reported that library services, the AONB, the National Trust and the police will each send a representative, (3) item 10560, regarding the Silverdale Hoard – this will be stored in the Museum of Lancashire, Preston; Members confirmed that the £200 donation towards the conservation of the Hoard was not dependant on it being on permanent display at the Lancaster City Museum; (4) item 10561, regarding the bus service, Mr Andrew Varley (Information and Concessionary Travel Manager, Lancashire County Council (Lancs. CC)) has advised that due to budget reductions there are no plans to remove the electronic displays in Silverdale but the display screens will be covered with an A4 poster that details how to obtain local transport information. Lancs. CC have also offered to supply information, or copy, for the parish magazine. No information has been supplied as to how many use the bus service; (5) item 10562, regarding the speed limit, and said that the police and Highways have acknowledged the comments made; (6) item 1562, regarding a temporary skate park, and reported on 2 quotations: Base Line Sporting Opportunities – £3,000 for 2 weeks hire/ £5,000 for 4 weeks; King Ramps -£1,650 for 2 weeks/ £1,900 for 4 weeks. Members noted that Lancs. CC have a mobile ramp which is used during school holidays. RESOLVED that the Clerk find out about this and discuss this option at the next meeting.
Members referred to: (1) item 10469, regarding County Councillor Alycia James, and queried if she has resumed her public duties; (2) item 10557, regarding superfast broadband, and noted that LALC advised that “the Local Government Act 2003 s12 and 15 gives a council the power to invest for any purpose relevant to its functions under any entitlement or for the purposes of the prudent management of its financial affairs” – it is possible for Silverdale Parish Council to purchase a share-holding in Broadband for the Rural North/ Broadband for Yealand and Silverdale (B4RN/B4YS). There is now a website for B4YS – www.b4ys.org.uk .

 

10575 Matters Raised by Members of the Public for Future Consideration
1. A resident advised that he is objecting to the modifications to footpath no.14 and will proceed to an enquiry if necessary; he asked if the Parish Council will back its original decision and statement made in 1996 (that the footpath is on the foreshore).
2. Another resident suggested that the department to speak to regarding a temporary skate park might be Lancashire Education’s Youth Services (play schemes).
3. Clarification regarding the status of the debate about speed limits was requested – it was noted that Highways have been made aware of this Council’s position but that there has been no discussion as yet.
10576 Update from the Community Police Officer
PC Barr was not present at the meeting and his report was not available.
10577 Report from County Councillor Alycia James
Councillor James was not present at the meeting and her report was not available.
10578 Report from City Councillor Kath Graham
Councillor Graham reported that the Conservatives are holding a group meeting to discuss bus services prior to Lancs. CC’s meeting on this subject.
10579 Reports on any Meetings Attended by Members or the Clerk
1. B4YS
Councillor Ribbons reported that a meeting was held on 29th January to formally set up the group and he was elected as Chairman. A public meeting is to be arranged for one Saturday afternoon in March which Mr Barry Forde, Chief Executive Officer for B4RN, will attend. Representatives from B4YS will meet with those involved with the Arkholme and Borwick schemes to learn from them.
2. Lancashire Area Committee (LAPTC)
The Chairman attended a meeting at which the Parish Champion was present; 2 main issues were raised – superfast broadband and Lancaster City Council’s (Lancaster CC) decision not to provide hard copies of plans.
3. Woodland Management Committee
The Chairman reported on the inaugural meeting of the Committee. It was noted that it is a legal requirement to carry out an annual survey of trees near public highways to ensure there are no health and safety issues. Financial Regulations 3.4 were used to RESOLVE that Mr Jon Murray carry out an initial survey at a cost of £1,037.
10580 Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a) Lancaster CC write about the public right of way past Browns Houses to Lindeth Road and supply details of modifications to footpath no. 14; copies of correspondence from a resident of Browns Houses. RESOLVED to reaffirm what was said by this Council in the past – that the footpath runs below the houses and not through the gardens;
b) Lancaster CC inform that the public toilets still qualify for small business rate relief (providing circumstances have not changed);
c) LALC confirm that the council has the power to invest in B4RN shares;
d) Glasdon Brochure;
e) Clerk & Council’s Direct.
10581 Planning
(a) It was noted that the following planning application had been dealt with under the provisions of Standing Order 25a:
13/01313/FUL 13 Stankelt Lane. Installation of replacement bay window to the front, window to the side and erection of replacement single storey extension to the rear with roof light. NO COMMENTS.
(b) It was noted that no decisions had been advised by Lancaster CC.
10582 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25 (a) Parish Council Property and Functions
It was noted that:
1. Mr Stefan Laws has been asked to attend to a tree that’s fallen down at Bankwell (across the path to Lamberts Meadow) and to inspect another fallen tree at Bankwell;
2. Mr Laws has been asked to repair the notice board at The Green (the notice board does not belong to the Parish Council and there is no commitment to continue to maintain it).
25(b) Non-Parish Council Property and Functions
None.
10583 Tenders
1. Grass Cutting/ Parish Contractor/ Playground – Grounds Maintenance (with effect from 18th May).
RESOLVED to: (1) add “completing a report on the condition/work required [to the public seats] in the first month after taking over” to the Parish Contractor’s tender and specify that the bark underneath the zip-wire in the playground be raked weekly; (2) to invite tenders for a period of 2 years (rather than one).
2. Toilet Cleaning/ Replenishment of Dog Waste Disposal Bags (with effect from 1st April)
RESOLVED to alter the tender to include the replenishment of bags at 4 sites.
It was noted that tenders for grass cutting etc are to be submitted by 20th March and for toilet cleaning etc by 21st February.
RESOLVED to authorise the advertising of both tenders (subject to the alterations as described above). [The tenders will be displayed on the playing field notice board.]
10584 Internal Audit
RESOLVED to ask Mrs Jean Colwell if she will carry out the internal auditing of the accounts and to authorise payment of £100 for this.
10585 Finance
(a) Councillor Palmer conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipt: £91.82 – Wayleaves (Electricity North West (rent for having electricity pylons on Council land)).
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mr Stefan Laws (Parish Contractor) £166.25 (906)
British Gas (clock electricity) £29.65 (908)
British Gas (toilets’ electricity) £28.62 (909)
LALC & NALC (subscription) £273.76 (910)
Mr Terry Bond (plan) £22.80 (911)
Mr Paul Williams (toilet cleaning) £206.00 (913)
Lancashire CC (donation for Silverdale Hoard conservation (s137)) £200.00 (914)
(c) The quarterly Financial Statement of Accounts was noted and approved.
10586 Standing Orders
RESOLVED to confirm the adoption of the revised Standing Orders as from 3rd February.
10587 War Memorial Gardens
RESOLVED that the Chairman obtain information (name, rank, regiment and date of death) on the 18 soldiers commemorated at the War Memorial and that the Clerk obtain quotations for 18 plaques (it was noted that it is likely that each plaque will have about 15 words) and for re-doing the lettering to the Memorial.
10588 Neighbourhood Plan
RESOLVED to await the Lancaster CC/ South Lakeland District Council joint development plan before deciding on whether or not to proceed with forming a Neighbourhood Plan.
RESOLVED that Councillor Palmer research ‘community assets’.
10589 AONB
RESOLVED to:
1. donate £700 towards the work of the AONB;
2. sign the maintenance agreement for the notice board provided by the AONB with the following addition: “subject to a maximum of 10 years”.
10590 Train Safety
It was noted that there had been an incident recently whereby a car (unoccupied) trapped on the level crossing had been hit by a freight train used for carrying spent nuclear fuel (it was not carrying spent fuel at the time). RESOLVED that the Clerk contact Network Rail (correspondence to be copied to Mr David Morris MP) to express concern about the accident and the frequent malfunctioning of the level crossing barriers and ask:
1. can the layout of the crossing be improved?
2. can additional safety measures be put in place to prevent a similar accident happening again?
3. can double barriers be fitted at the level crossing?
4. is the level crossing on the list for closure?
5. is Network Rail in communication with Highways about signage?
6. how many times have similar incidents happened with cars trapped on the crossing?
7. how many times have the level crossing barriers been stuck in the ‘down’ position?
In addition:
8. what measures are being taken to make the unmanned and unlit crossing at the station safe to cross?
10591 Clock
RESOLVED that Councillor Palmer arrange access for a smart meter to be fitted to the clock electricity supply on 5th February.
10592 Village Christmas Decorations
RESOLVED that the Clerk approach Ashtrees surgery to ask if they are willing to place Christmas trees on the Holborn buildings on Emesgate Lane – in the same way that many of the Carnforth shops and businesses have trees (other businesses might be approached depending on the response of the surgery).
10593 ICT Workshops
It was noted that the group of volunteers offering workshops in the Gaskell Hall would like to continue to run workshops from Silverdale School – 18 sessions for one hour a week from February to July. The school will charge £15 an hour for the use of its premises; the workshops are free to users. RESOLVED to pay for 11 sessions initially and consider paying for further 7 sessions when information is provided about attendance and usage etc.
10594 Items for Information
1. Councillor Houghton reminded Members that a new ‘link’ road is being built from Junction 34 to Heysham over a 2 – 21/2 year period – this will involve the closure of some roads either temporarily (including the A6) or permanently. The train service will also be affected. Information can be found on heyshamlink.lancashire.gov.uk.
2. Councillor Williams advised that the gutters to the public toilet block need clearing.
10595 Suggestions for Future Agenda Items
1. Temporary skate park. (All)
10865 Date of the Next Meeting
It was noted that the date of the next meeting is Monday, 3rd March 2014. Items for the agenda to reach the Clerk before Friday, 21st February and copies of reports to reach the Clerk before Monday, 24th February.
Sue D. Hayward
Deputy Clerk to the Council