2014/04/07

7th April 2014
10630 Confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 7th April 2014.
10631 Present: Chairman – T.G. (Terry) Bond, Councillors H.M.E. (Harriet) Bradfield, A.J. (Tony) Houghton, K. (Keith) Palmer, N. (Nigel) Ribbons, and A. (Angela) Woods, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor K. (Kath) Graham and 8 members of the public.
10632 Apologies for Absence: Councillors S.L. (Shirley) Mason and P.N. (Paul) Williams.
10633 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillor Woods expressed an interest in agenda item 14 a) in that she is an exhibitor on the Art and Crafts Trail.
10634 Minutes of the Previous Meeting
The Minutes of the Ordinary Meeting held on Monday, 3rd March were amended to indicate that cheque number 915 (item 10611) had been replaced by cheque number 921 due to an error on the original cheque; the minutes were then approved and signed by the Chairman.
10635 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Clerk referred to: (1) item 10469, regarding County Councillor Alycia James, and advised that Lancashire County Council have not explained her absence as yet; (2) item 10592, regarding village Christmas decorations, and said that Ashtrees surgery is interested in having a Christmas tree.
Members referred to item 10523, regarding Lancaster City Council’s (Lancaster CC) decision to no longer send paper copies of plans, and noted that the Planning Advisory Service is coming to Lancaster CC to carry out a Peer Review with the aim of identifying potential improvements to their planning processes and that on 8th April a workshop is due to be held with (amongst others) parish councillors. It was noted that, unfortunately, no Members are available to attend. RESOLVED to send apologies for absence and, again, to stipulate this Council’s dissatisfaction with the new procedure of the planning department to send plans by email only, as it is difficult to consider plans on line and sometimes impossible to access them.
10636 Matters Raised by Members of the Public for Future Consideration
Three residents spoke about planning application 14/00230/OUT – the erection of 2 new semi-detached dwellings at Silverdale Golf Club and made a number of points including:
1. concerns that building on the site could set a precedent for further development in that area;
2. concerns about increased traffic on a busy road that has no speed limit;
3. whether or not there has been a change in the planning laws regarding sustainability as the proposed development, although close to Silverdale station, is some distance from other amenities;
4. concerns about problems with flooding – the area around the station experiences problems with flooding from ground water and it is felt that the problem might be exacerbated with flooding from any new sceptic tanks.
The Chairman explained that this Council has raised no planning objections to the proposed plans as they are for smaller/ more affordable dwellings. He reminded those present that the parish council has only the same voice as members of the public as far as commenting on planning applications is concerned and advised anyone who wishes to object to write to Lancaster CC and attend their planning meetings.
RESOLVED to suspend standing order 28 in order to allow 3 members of the public who represented British Telecom (BT) to speak for longer than 3 minutes and to enable a discussion.
Ms Julia Watts (Business Development Director (BT)) wished to make it known that superfast broadband will be brought to Silverdale and that 2 cabinets are already in place in readiness for this. Two thirds of the residents will benefit. BT are anxious that the service will be taken up and plan to market the scheme locally (e.g. by leafleting), to work closely with the local community and to encourage local businesses to take up one of the packages on offer.
Members commented that residents would be receptive to an open meeting attended by BT and that it is frustrating that it is not possible to order or pre-order broadband with BT due to the changing timescale for introducing superfast broadband to Silverdale and that information on the costs of signing up with BT, the speeds that will be provided and when the service will be introduced are not available.
The representatives from BT advised that the public can e mail BT info@superfastlancashire.com giving their postcode and telephone number and they will respond with the best information they can give including advice on the speed of broadband individual residents can expect, but they are unable to give accurate information as actual speed will depend on the service provider opted for by each resident. The end date for the roll out programme for all of Lancashire is spring 2015.
10637 Update from the Community Police Officer
PC Barr was not present at the meeting and his report was not available. Members were disappointed to note that there was no representative from the police at the Annual Parish Meeting; RESOLVED that the Clerk write to the Police and Crime Commissioner with their concerns about the Police and Communities Together (PACT) scheme.
[A report had been e mailed by PCSO Leverton: 3 crimes were recorded in the last month – one burglary from the Old Smithy garage (offenders had entered a private locked yard and cut the lock to the storage unit taking copper and steel wire cable) and 2 thefts – a bottle of champagne stolen from the Co-operative store and a galvanized steel gate stolen from a farmer’s field at Pye Hall.]
10638 Report from County Councillor Alycia James
Councillor James was not present at the meeting and her report was not available.
10639 Report from City Councillor Kath Graham
Councillor Graham had nothing to report.
10640 Reports on any Meetings Attended by Members or the Clerk
1. AONB Executive Committee Meeting
Councillor Palmer reported on the AONB’s support for the B4YS project, their Management Plan (which is in the process of being adopted by various authorities (it was noted that they would like Silverdale Parish Council to adopt the Plan)), ‘Headlands to Headspace’, the new Arnside and Silverdale map and guide, the number of volunteer hours and Apple Day (it is thought that around 1,000 visitors attended this biennial event in 2013).
2. Silverdale Institute Committee Meeting
The Chairman and Councillor Woods attended this meeting – Councillor Woods attended as the representative for Silverdale Parish Council. The Chairman was questionned on his contribution to an article which had been published in the Lancaster Guardian. Members confirmed that the Chairman had not said anything factually incorrect.
10641 Swift Conservation Group
Mr John Webb of the Swift Conservation Group (which is supported by the RSPB) explained the aim of the group which is to help to prevent the further decline of the swift population. Swifts are a protected species and nest for only 3 months of the year. Mr Webb asked if members of the public who have swifts nesting in their property would let him know (01524 701497, jillwebbshoreclose@hotmail.com ). The group is seeking volunteers to observe swifts and record the location of their nests. Mr Webb will send some leaflets about swifts to the Chairman.
10642 Annual Parish Meeting
Members noted that they had received a lot of positive feedback on the talk given by the National Trust and that the venue (the main Gaskell Hall) had worked well. One of the matters which had been raised by the public was the future of the Silverdale Shuttle and it was noted that, at present, funding is guaranteed for this service, but that this Council might wish to consider subsidizing the service if the future of the service was in jeopardy.
10643 Planning
(1) It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a:
14/00227/FUL Gibraltar Farm, Lindeth Road. Erection of a new cattle housing building. NO PLANNING OBJECTIONS;
14/00230/OUT Silverdale Golf Club. Erection 2 new semi-detached dwellings with associated gardens and car parking. NO PLANNING OBJECTIONS;
14/0041/TCA Woodlands Hotel, Silverdale. Felling of 2 trees. NO PLANNING OBJECTIONS.
(2) The following planning applications were considered and comments made as indicated:
14/00230/OUT Silverdale Golf Club. Erection of 2 new semi-detached dwellings with associated gardens and car parking and creation of an access track. NO PLANNING OBJECTIONS.
(3) It was noted that no decisions had been advised by Lancaster CC.
(4) The Chairman showed Members the proposed plans for The Royal. He explained that sewage will either be stored in a tank in the garden or in the Gaskell Close tank; it is proposed that the front of the pub will be used as bar/ café (serving snacks) area and that Mr Holgate is committed to running the bar/ café for a minimum of 3 years; the back of the pub would be converted into 2 dwellings for rent – one 2 bedroomed unit and one 3 bedroomed unit; above the bar area would be a flat (with independent access) either for the Pub Manager or for rental.
Members noted that they would like to see an artist’s impression of the building.

 

10644 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25 (a) Parish Council Property and Functions
It was noted that Envirocare have not been able to locate the end caps for the playground; RESOLVED to ask Mr Paul Cocker of Lancaster CC to replace the end caps for £28 (it was noted that this sum will be taken from the £100 set aside by Lancaster CC for repairs to the playground – see 10645 b) below).
(b) Non-Parish Council Property and Functions
None.
10645 Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a) the joint coordinator of the Art & Craft Trail applies for financial assistance towards transport provision for visitors to the event; the maximum cost for transport would be £880. Members felt that assistance should have been requested earlier and, as it was a commercial event, sponsorship could have been sought. RESOLVED not to contribute towards the funding of transport;
b) Maintenance of Parish Playgrounds – Lancaster CC offer to inspect the playgrounds four times a year at no cost and will carry out up to £100 worth of repairs per year at no charge. RESOLVED to accept this offer.
c) Lune Valley Rural Housing Association write to request help to publicize their properties when they become vacant – £75 is offered to store and put up a vacancy board as and when required; RESOLVED to help with this;
d) LALC supply information on proposals for different treatment for Councils with an annual turnover of £25,000 or less and notes on financial matters;
e) two residents write about the poor appearance of the village at present;
f) a resident complains about the closure of a permissive footpath which runs from Moss Lane into Trowbarrow Quarry and wonders if the Council can help to get it re-opened. (FP 39&40) RESOLVED that the Chairman discuss this matter with the landowner and with the AONB;
g) LALC’s newsletter;
h) FLAG publication;
i) Keer to Kent;
j) Clerk and Council’s Direct (March);
k) LCR Spring 2014.
10646 Tenders
It was noted that 2 contractors (Mr Stefan Laws and Envirocare) have supplied tenders for grass cutting and Parish Contractor work, one (Envirocare) has supplied a tender for the playground (grounds maintenance). RESOLVED to accept Mr Stefan Laws’ tenders for grass cutting (£450.00) and Parish Contractor work (£1,995.00) and Envirocare’s tender for the playground ((grounds maintenance) £1,892.00).
10647 Finance
(a) Members conducted the monthly check of all money received by the Council and found the records to be satisfactory; it was noted that a payment had been made by BACS – £18,292 (precept).
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
A W Jenkinson (hardwood chips) £408 (920)
British Gas (electricity to public toilets) £85.72 (922)
FLAG (membership) £10.00 (923)
SELRAP (membership) £15.00 (924)
Mrs S Hayward (salary and expenses) £433.20 (926)
Mr Paul Williams (toilet cleaning – £213.33 + expenses £9) £222.33 (928)
Mrs L D Challenor (holiday pay) £110.19 (929)
Mrs S Hayward (holiday pay) £36.47 (930)
Mr Stefan Laws (Parish Contractor) £166.25 (931)
UK Washrooms Ltd (toilet bins) £163.20 (932)
Gaskell Memorial Hall (Annual Parish Meeting) £36.00 (933)
Gaskell Memorial Hall (IT sessions) £66.00 (934)
C. Killea (cotoneaster clearing) £80.00 (936)
Mrs L D Challenor (salary and expenses) £1042.26 (938)
Post Office (HMRC – Mrs Challenor’s tax) £214.20 (939)
Envirocare £234.00 (940)
RESOLVED not to pay British Gas (clock electricity) £217.26 as this amount is in dispute.
10648 War Memorial Garden
It was noted that the information necessary to decide upon the memorial plaque requirements and wording for the War Memorial Garden is not available as yet.
10649 Broadband for the Rural North (B4RN)
Councillor Ribbons clarified that he is not employed by B4RN and that Broadband for Yealand and Silverdale (B4YS) is an independent group run by interested volunteers.
Councillor Ribbons explained that B4YS is looking to raise around £80,000 to enable B4RN to bring superfast broadband to Silverdale. Some funds have been raised already and information about how the financial side of the project will be available on the B4YS website, in the parish magazine and in the Silverdale newsletter. RESOLVED that this Council pledge £5,000 to the project and to review pledging more funds later in the year if necessary.

10650 Skate Park
It was noted that Lancaster CC can provide a temporary structure/ skate park and that both Lancaster CC and this Council’s insurance company require an adult to be present to supervise the use of the skate park – Lancaster CC will train the supervisor(s). RESOLVED to book the skate park for the last 2 weeks of August if possible and to ask for volunteers (with a criminal record check) from the Youth Group to act as supervisors.
10651 Appraisals
It was noted that the Clerk and Deputy have had their appraisals and that both were satisfactory.
10652 Items for Information
1. Councillor Ribbons reported that the tension on the zip wire is too slack and that the joints on the swings need lubrication.
2. The Clerk advised that there is a leak to one of the ladies toilets.
3. The Chairman reported that he had received an e mail suggesting that adult outdoor gym equipment be considered for the Institute field.
10653 Suggestions for Future Agenda Items
1. War Memorial Gardens. (All)
2. The AONB Management Plan. (All)
3. Parking Restrictions. (All)
10654 Date of the Next Meeting
It was noted that the date of the next meeting is Thursday, 8th May 2014. Items for the agenda to be with the Clerk by Tuesday, 29th April and copies of reports to reach the Clerk before Thursday, 1st May.

Sue D. Hayward
Deputy Clerk to the Council