Silverdale Parish Council

8th May 2014
10655 Confirmed Minutes of the Annual Meeting of the Silverdale Parish Council held in the Silverdale Institute on Thursday, 8th May 2014.
10656 Present: Chairman – T.G. (Terry) Bond, Councillors H.M.E. (Harriet) Bradfield, A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons, P.N. (Paul) Williams and A. (Angela) Woods, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward and 4 members of the public.
10657 Election of Chairman
RESOLVED that Councillor Bond be re-elected as Chairman. Councillor Bond signed his declaration of Acceptance of Office and took the Chair.
10658 Election of Vice-Chairman
RESOLVED that Councillor Houghton be re-elected as Vice-Chairman.
10659 Apologies for Absence: Councillor K. (Kath) Graham.
10660 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
10661 Minutes of the Previous Meeting
The second paragraph of item 10643 (4) of the Minutes of the Ordinary Meeting held on Monday, 7th April was amended to delete a section and to read: “Members noted that they would like to see an artist’s impression of the building.”
10662 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Clerk referred to: (1) item 10644, regarding the playground, and advised that she has ordered the end caps; (2) item 10645 c), regarding the Lune Valley Rural Housing Association vacancy board, and asked if it could be stored in the cupboard in the public toilets when the board is not in use; (3) item 10647 b), regarding a bill from British Gas, and reported that the bill has been adjusted from £217.26 to £25.98.
The Chairman referred to item 10645 f), regarding the Moss Lane – Trowbarrow Quarry footpath, and advised that the AONB are dealing with this matter and feels that there is, therefore, no need for this Council to also be involved.
10663 Election of Representatives etc.
RESOLVED that the following appointments be made for 2014/15:
Morecambe Bay Partnership – Unappointed;
Lancaster and District Sustainable Transport Forum – Councillor Williams. RESOLVED that the Clerk notify the Forum of Councillor Williams’ appointment;
Silverdale United Charities – Councillors Mason and Woods;
Mansergh’s Charity – Councillor Williams. RESOLVED that the Clerk notify the Charity of Councillor Williams’ appointment;
AONB Executive Committee – Councillor Palmer ;
LAPTC (Lancaster Area Committee) – Chairman;
Playground Committee – Councillors Bradfield, Ribbons and Williams;
Archbishop Hutton Trust – Chairman;
Silverdale Institute Committee – to be reviewed at a later date;
Woodlands Management Committee – Chairman and Councillor Ribbons.
10664 Matters Raised by Members of the Public for Future Consideration
1. The Royal – a resident expressed concern about the proposals for The Royal in that the site is perceived to be a development plot; he asked if the parish council would consider requesting that the pub be registered as a community asset.
2. Speed limits – a resident asked if there is any news on this and the associated signage.
3. The War Memorial – a resident referred to the agenda item on this and said that if any changes are to be made she (Ms Jane Lambert) would like to be involved.
4. Silverdale Institute Committee – Mr Tim Stothert introduced himself as the new Chairman of the Committee and advised that the Institute is open to all age groups and the Committee looks forward to continuing to work with the parish council in maintaining the Institute and its facilities for the benefit of the villagers and future generations.
10665 Update from the Community Police Officer
PC Barr was not present at the meeting and his report was not available. RESOLVED that the Clerk contact the police regarding the following matters: 1. recent anti-social behaviour on the playing field on Cove Road and at the Institute, Spring Bank. A police patrol covering these areas is requested; 2. the lack of police activity to enforce the 20mph speed limit or to educate drivers regarding this; 3. the hire of a Speed Indicator Device (SpID) for use by the parish council.
Further RESOLVED to contact Warton Parish Council regarding the possibility of sharing a SpID and to discuss the Police and Communities Together scheme in view of the lack of police presence at meetings.
10666 Report from County Councillor Alycia James
Councillor James was not present at the meeting and her report was not available.
10667 Report from City Councillor Kath Graham
Councillor Graham was not present at the meeting and her report was not available
10668 Reports on any Meetings Attended by Members or the Clerk
Silverdale United Charities – Councillors Mason and Woods reported that they had attended a meeting and that the charity funds are healthy; anyone in need of support should contact the charity.
10669 Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a) LALC inform of Councillor & Clerk workshops – 5th & 19th July and Employment workshop – 12th July;
b) Response from Ms Jo Turton, Chief Executive, Lancashire County Council to this council’s enquiry about Councillor James. It was noted that Ms Turton has advised that Councillor James has attended every full County Council meeting and “I’m sure she’ll be in contact with you shortly”. RESOLVED that the Chairman reply to Ms Turton and that the Clerk contact Mrs Sarah Fishwick for advice on who to contact within the Conservative group;
c) A resident writes about an idea for future use of the Institute field and suggests an adult outdoor gym;
d) Lancaster City Council (Lancaster CC) send a copy of Hackney Carriage Byelaws and ask for it to be deposited with the parish documents. It was noted that copy of the document is with the Clerk and one will be given to the library;
e) Came and Company insurers – Spring publication.
10670 Planning
(1) It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a:
• 14/00277/FUL Gibraltar Farm, Lindeth Road. Erection of a new cattle housing building and underground slurry tank. NO PLANNING OBJECTIONS;
• 14/00268/FUL Hawswater Bungalow, Moss Lane. Erection of a single storey side extension – PLANNING OBJECTIONS on the grounds of over-development of the site;
• 14/00005/REF 29B Emesgate Lane. Erection of a detached garage, conversion of existing integral garage to form living accommodation and construction of raised terrace to rear. It was noted that this Council reiterated the previous comments and were disappointed to see that the applicant has partially built in expectation of permission being given;
• 14/00338/FUL 2 Jack Scout Cottages, Lindeth Road. Change of use of part domestic curtilage for the siting of a pod for holiday letting. PLANNING OBJECTIONS on the grounds that the pod would be in front of the building line and that the property is residential and not appropriate for holiday letting;
• 14/00318/FUL 16 Lindeth Road. Construction of a dormer window to the rear elevation. NO PLANNING OBJECTIONS.
(b) The following planning application was considered and comments made as indicated:
• 14/00452/FUL 39 Emesgate Lane. Erection of a single storey side extension. PLANNING OBJECTIONS on the grounds that it is felt that the site would be over-developed and would be too close to the boundary.
(c) It was noted that no decisions had been advised by Lancaster CC.
10671 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25 (a) Parish Council Property and Functions
It was noted that the leak to one of the ladies toilets has been repaired by Mr Salt.
25(b) Non-Parish Council Property and Functions
None.
10672 War Memorial Gardens
RESOLVED that the Clerk obtain quotations for the replacement of the missing letters on the Memorial. It was noted that a grant application will be made to the War Memorials Trust (small grants scheme (for repairs to Memorials)) for 50% of the cost.
Information on those listed on the Memorial was circulated. RESOLVED to include as much information as possible on the proposed plaques. Further RESOLVED that the Clerk obtain quotations for the plaques and samples of different materials which could be used (including plastic (in view of the possible theft of metal which can be sold on as scrap)).
10673 Silverdale Library Artwork
RESOLVED to authorize a s137 donation for the artwork in Silverdale library. (Total estimate £151.)
10674 Finance
(a) It was noted that no payments have been received.
(b) RESOLVED to authorize payment and sign cheques for the following accounts:
Mr P Williams (toilet cleaning, bags for dog waste, sundries) £258.83 (941)
Mr S Laws (parish contractor) £166.25 (942)
RE Salt & Co Ltd (toilet repair) £55.83 (943)
Mr A. Bodenham (toilet supplies) £58.58 (944)
Mrs J. Colwell (internal audit) £100.00 (945)
Mr Steve Lamb (website) £150.00 (946)

RESOLVED to pay British Gas (clock electricity – £9.68) with the next invoice to British Gas.
(c) It was noted that the Internal Auditor has suggested that VAT receipts be obtained for all purchases of supplies as VAT can be reclaimed. RESOLVED to approve the accounts, sign section 1 and sign and complete section 2 of the Annual Return.
10675 Car Parking
RESOLVED to:
1. Contact Highways with a view to setting up a discussion about car parking and seeking advice on how the problems with car parking can be resolved;
2. Review the Parish Plan’s section on the village centre at the next meeting of this Council.
It was noted that parking during the Silverdale and Arnside art trail last year was dangerous. It was further noted that parking is particularly a problem on Saturday mornings and it was felt that this might be alleviated if villagers opted to use the Silverdale shuttle bus service, where possible, rather than to drive.
10676 AONB Management Plan
RESOLVED to adopt the Plan.
10677 Temporary Skate Park
It was noted that Lancaster CC will meet with the Chairman on 9th May to assess the proposed site but that more volunteers (to supervise the site and/ or put the equipment away each day) are needed in order for the hire of the skate park to go ahead (during the last 2 weeks of August).
10678 Christmas Decorations
It was noted that Ashtrees surgery is interested in having a Christmas tree; RESOLVED to contact the Co-operative store, the post office, fire station, library and pharmacy to see if they too would be interested. RESOLVED that this Council pay for the brackets and trees (the businesses would need to pay for the electricity).
10679 Items for Information
1. The Chairman reported that: (1) Lancaster CC have arranged several drop-in events on meeting future housing need – the 2 most local events are at Carnforth Tesco store (2-7pm, 4th June) and Bolton-le-Sands village hall (18th June 12.30 – 4.30pm). More information is available at http://www.lancaster.gov.uk/planning/planning-policy/planning-consultations/; (2) Lancaster CC has given planning consent for the proposed toposcope by the Pepper Pot.
2. The Clerk advised that: (1) the Council is invited to comment on the Lancaster District Local Heritage Assets draft local list criteria – to be circulated with the correspondence file; (2) a thank you letter has been received from the Lancashire County Museum Service; (3) Mr Stefan Laws has submitted a survey of the condition of the benches; (4) the AONB are to hold a joint planning meeting regarding the Housing Needs Survey at the Silverdale Golf Club at 6.30pm on 20th May.
10680 Suggestions for Future Agenda Items
1. The Royal/ community asset register. (All)
2. Parish Plan/ village centre. (All)
10681 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 2nd June 2014. Items for the agenda and copies of reports to reach the Clerk before Friday, 23rd May.

Sue D. Hayward
Deputy Clerk to the Council