2014/09/01

1st September 2014
10750 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 1st September 2014.
10751 Present: Chairman – T.G. (Terry) Bond, Councillors H.M.E. (Harriet) Bradfield (part), A.J. (Tony) Houghton, S.L. (Shirley) Mason, N. (Nigel) Ribbons and A. (Angela) Woods, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor K. (Kath) Graham, Ms Louise Martin, Cultural Heritage Officer – Headlands to Head Space (H2H), Morecambe Bay Partnership and 7 members of the public.
10752 Apologies for Absence: Councillor K. (Keith) Palmer.
10753 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillor Williams expressed an interest in agenda item 20 in that he is employed, as a member of the public, to clean the public toilets.
10754 Minutes of the Previous Meeting
The Minutes of the ordinary meeting held on Monday, 4th August were approved then signed by the Chairman.
10755 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Chairman referred to item 10737, regarding Trowbarrow, and advised that the AONB are hoping to meet with the landowners this month, about access to the quarry.
10756 Matters Raised by Members of the Public for Future Consideration
Three members of the public spoke against the planning application for change of use to the Royal Hotel. A number of points were made. It was felt that: there are no clear or convincing reasons for a change of use or evidence that a ‘free house’ is not viable; it is not clear what the new ‘use’ would be; there is already a café in the neighbouring newsagents; there are no landlord or Manager’s quarters; it is likely that the terrace (which is adjacent to private gardens) would be used as a smoking area; there are problems with the proposed disabled access; there are no plans showing the elevations of the housing; one of the proposed car parking spaces is divorced from its associated residence; there are no plans showing the landscaping; the site appears crowded. A question was asked about the impartiality of the parish council and whether or not the parish council supports the plans.
10757 Update from the Community Police Officer
There was no police representative present at the meeting and their report was not available.
10758 Jenny Brown’s Point
Ms Louise Martin, Cultural Heritage Officer – Headlands to Head Space (H2H), Morecambe Bay Partnership, presented information about the H2H project and the plans to include Jenny Brown’s Point. The H2H initiative is a 5-year project with a £1.9m budget (covering the coast from Walney Island to Cockerham Sands and 1km inland). The budget covers training, improving access and improving the understanding, enjoyment and appreciation of the cultural heritage of the area. Attempts will be made to record and investigate the use of the chimney at Jenny Brown’s Point by targeted excavation, to improve virtual access by putting images on the web and possibly provide information at the site through the use of information panels, for example. The public will be kept informed as to the project via Facebook, twitter etc.; there will be walks to the site from the Wolf House Gallery on 14th September (as a part of the Heritage Open Days scheme) and an exhibition during the Silverdale history weekend (27th/ 28th September).
10759 Report from County Councillor Alycia James
Councillor James was not present at the meeting and her report was not available.
10760 Report from City Councillor Kath Graham
Councillor Graham reported that: (1) she is not given information about planning applications by Lancaster City Council (Lancaster CC) [in future, the Clerk will circulate planning applications by e mail to Councillor Graham at the same time as Parish Councillors]. Apparently Lancaster CC was one of the last authorities in the country to send paper copies of planning applications; (2) Environmental Health have advised that nothing can be done about the forthcoming biker rally going ahead and that up to 500 people are allowed to attend; (3) Open Reach have started work on Wallings Lane in connection with superfast broadband.
10761 Reports on any Meetings Attended by Members or the Clerk
None
10762 Sewage System
It was noted that it is proposed that the butchers, doctors’ surgery and flats above will have their sceptic tank cut off from the one on Gaskell Close, but that the plans do not affect the public toilets.
10763 Planning
(1) It was noted that the following planning application had been dealt with under the provisions of Standing Order 25a:
14/00738/FUL 1 Jack Scout Cottages. Erection of a single storey side extension. NO PLANNING OBJECTIONS.
(2) The following planning applications were considered and comments made as indicated:
14/00815/FUL Royal Hotel, 15 Emesgate Lane. Change of use of part of hotel (C1) into one 2-bed dwelling house and one 3-bed dwelling house (C3), retention of main public bar and with additional upstairs seating area, associated landscaping, creation of 4 parking spaces and a new access point.
PLANNING OBJECTIONS as follows:
It was noted that this Council resolved to apply for The Royal to be registered as a Community Asset at its June meeting, this is currently with Lancaster CC for consideration. This Council believe that this matter should be resolved prior to the planning application being considered.
This Council support the hotel being re-opened but would prefer the hotel to be re-opened in its original form. They object to the change of use from Hotel (C1) to 2 houses (C3) and mixed use public house/café (A3/A4). This Council believe that the hotel was viable and, if re-opened, could be viable again.
There are concerns about the loss of the beer garden and replacement by a car park plus additional traffic onto Gaskell Close.
The use of the main public bar and the upstairs seating area is also a changed use for the hotel, but appear to be excluded from the change of use application.
14/00880/CU Burial Ground, Land at Bottoms Lane. Change of use from agricultural land to burial land. NO PLANNING OBJECTIONS but it was noted that the application presents an opportunity to improve parking for the hearse.
(3) It was noted that no decisions had been advised by Lancaster CC.
10764 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25 (a) Parish Council Property and Functions
It was noted that:
1. Mr Stefan Laws has been asked to replace the entire net with fittings (which costs £369.77 plus VAT) on the slide/multi-activity unit in the playground, but that the net hasn’t been delivered as yet. The net is made to order and should be with Mr Laws soon. RESOLVED that the Clerk ask Playdale (the suppliers) for a discount in view of the delay and to ask the Lancaster CC playground inspector if he can suggest other suppliers for parts in future;
2. Mr Laws will treat the noticeboard in the playground and try and improve the lock so that the notice board closes more tightly; this will be done as soon as there is time during the contracted hours allowed for the parish contractor.

25(b) Non-Parish Council Property and Functions
It was noted that a part for the repair of the goal post at The Institute was ordered at a cost of £36.75 including VAT.
10765 Finance
(a) Councillor Woods conducted the monthly check of all money received by the Council and found the records to be satisfactory; it was noted that a payment had been received from the Silverdale Children’s Playground account for £56.58.
(b) RESOLVED to authorize payment and sign cheques for the following accounts:
Mr Paul Williams (toilet cleaning) £213.33 (972)
Envirocare (contractor work) £312.00 ( 973)
Mr Stefan Laws (contractor) £226.25 (974)
Mr Terry Bond (goal post repair parts) £36.75 (975)
Classic Gifts & Engravings Ltd. (memorial plaques) £763.00 (976)
Silverdale Village Institute (s137 donation to Toddler Group) £153.14 (977)
(c) It was noted that the “Accounting Statements 2013/14” payments entry was amended to include the cheques not presented as of 31/3/2014 and the resulting balance carried forward; as per the external auditors’ request. The information is as follows: Box 6 – £19,847; Box 7 and 8 – £30,761.
10766 Christmas Trees
It was noted that the library, fire station, pharmacy and Ashtrees surgery have agreed to have Christmas trees. RESOLVED to ask the pharmacy if they are prepared to have 2 trees and Ashtrees surgery if they will have 3 or 4 across the buildings owned by them. Further RESOLVED to chase the Co-operative store for a response, to contact the butchers to ask if they are prepared to have a tree and to contact the supplier to ask about preparing the sites. RESOLVED to pay for the supply and fitting of the trees, lights and brackets. It was noted that the various businesses are being asked to supply and pay for the electricity for the lights.
10767 War Memorial
It was noted that the wording on one of the plaques is incorrect and will be re-done and that the stone for mounting the plaques is being sourced.
10768 Silverdale History Weekend
RESOLVED to sponsor and fund the history weekend which will be held on 27th and 28th September, 10am – 4.30pm. It was noted that there will be exhibitions throughout the weekend at the Gaskell Hall, St. John’s church, the Methodist church, Silverdale Institute, Lindeth Tower, Silverdale School and Bleasdale House School. Three guided walks will take place over the weekend (leaving from the Gaskell Hall) and there will be a talk by a local historian, Mr Simon Williams, in the Gaskell Hall on the 27th. Refreshments will be available (run by the WI). Volunteers are needed to help in the Gaskell Hall over the weekend (particularly from 11am – 1.30pm on the 28th) – please contact Mr Terry Bond 01524 702693 before 12th September.
10769 Lady’s Slipper Artwork
RESOLVED to pay up to £225 (under section 137) towards the cost of framing the Lady’s Slipper artwork. It was noted that the responsibility for public liability insurance will lie with the owners of whichever building the artwork is fitted to.
10770 Insurance Cover
RESOLVED to continue insurance cover through Came and County who have offered a quotation from Hiscot and to take out insurance for a 3- year term to take advantage of the cheaper rate. It was noted that Came and County have provided a good service to date.
10771 Public Toilets – Tender
RESOLVED to revise the tender for the toilet attendant to include the emptying of sanitary bins; it was noted that Mr Paul Williams will not make an additional charge for this during the present contract.
10772 Parish Council Office
RESOLVED to defer agenda item 20 to the next meeting of this Council.
10773 Ladies’ Toilet Sign
RESOLVED that the Clerk and Mr Williams liaise regarding the design of the sign and the Clerk obtain costs.
10774 Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a) Harlequin planning group write about their desire to place a mobile service station in Silverdale and request suggestions of suitable sites; the design would be the subject of further consultation. RESOLVED to suggest the following sites: Silverdale Institute, Silverhelme Scout Camp, The Row, the Fire Station tower;
b) Lancaster CC write about their Polling Districts and Polling Places Review. It was noted that there are no changes for Silverdale;
c) An e mail response from PS1938 Lindsay Brown, regarding the concern expressed by the Council about the lack of police presence in Silverdale. PS Brown advises that the Neighbourhood Policing team are no longer in a position to maintain the level of commitments which it has done in previous years and attached a copy of a letter from Inspector Banks-Lyon, which will shortly be sent to all Parish Councils, specifying how the police will interact with them in future and advising that information on crimes in the area can be found on the Police UK website;
d) Mr Alan Ferguson writes about the water retention tank built to look like a barn on Cove Road, and 2 other uncommon barns, one between The Row and Bottoms Lane and one off Storrs Lane, as being worthy of inclusion on the list for preservation. RESOLVED to put these forward to Lancaster CC as additions to the Heritage Asset List.
e) Glasdon Brochure.
10775 Parish Council Meeting Dates, 2015
It was noted that the dates for the 2015 meetings had been circulated [and have been published on the website]. RESOLVED to book the Gaskell Hall for the Annual Assembly on 16th March if the hall is free.
10776 Items for Information
1. Councillor Ribbons reported that Broadband for Yealand and Silverdale have raised sufficient funding in all 3 areas (Yealand, Storth and Silverdale) for the core route.
2. Councillor Williams noted that Warton have a Speed Indicator Display Sign.
3. Councillor Mason advised that: (1) there are nettles and brambles obstructing the path on Post Office Hill; (2) the visibility at Pool Bridge is very poor due to the height of the reeds.
10777 Suggestions for Future Agenda Items
1. To consider whether a Parish Council Office us required. (All)
10778 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 6th October 2014. Items for the agenda to reach the Clerk before Friday, 26th September and copies of reports to reach the Clerk before Monday, 29th September.
Sue D. Hayward
Deputy Clerk to the Council