2014/10/06

6th October 2014
10779 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 6th October 2014.
10780 Present: Vice Chairman – A.J. (Tony) Houghton, Councillors S.L. (Shirley) Mason, N. (Nigel) Ribbons, K. (Keith) Palmer, P.N. (Paul) Williams and A. (Angela) Woods, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward and one member of the public.
10781 Apologies for Absence: Councillors T.G. (Terry) Bond and H.M.E. (Harriet) Bradfield and City Councillor K. (Kath) Graham.
10782 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillor Williams expressed an interest in agenda item 17 in that he is employed, as a member of the public, to clean the public toilets.
10783 Minutes of the Previous Meeting
The Minutes of the ordinary meeting held on Monday, 1st September were approved then signed by the Vice Chairman.
10784 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Vice Chairman referred to item 9904, regarding septic tanks, and noted that the legislation regarding septic tanks has changed. RESOLVED to contact United Utilities requesting an update on their plans for mains drainage in Silverdale.
The Clerk referred to: (1) item 10762, regarding the septic tank on Gaskell Close, and advised that she has responded to a query from Lancaster City Council (Lancaster CC), regarding the ownership of the Gaskell Hall; (2) item 10763, regarding the Royal Hotel, and reported that the application to register the Royal Hotel, Silverdale Hotel and Woodlands Hotel as community assets under the Localism Act, 2011 was unsuccessful – they do not qualify as they are all hotels (under the regulations hotels are classed as residences and therefore exempt). Councillor Ribbons noted that the beer garden at the Royal Hotel seems to have been made into a gravelled area; (3) item 10775, regarding the 2015 Annual Assembly, and advised that the Gaskell Hall has been booked for 16th March.
10785 Matters Raised by Members of the Public for Future Consideration
The member of the public:
1. referred to the possibility of mains drainage in Silverdale and said that if mains drainage was provided it might lead to more housing being built;
2. considers there to be too much signage in connection with the 20/30 mph speed limits and also feels that there are certain 60mph roads on which it is dangerous to drive at that speed;
3. asked if there was an update on the location of a mobile phone service station (mentioned in minute 10774 (a)).
10786 Update from the Community Police Officer
There was no police representative present at the meeting and their report was not available.
10787 Report from County Councillor Alycia James
Councillor James was not present at the meeting and her report was not available.
10788 Report from City Councillor Kath Graham
Councillor James was not present at the meeting and her report was not available.
10789 Reports on any Meetings Attended by Members or the Clerk
None
10790 Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a) a letter from Broadband for the Rural North (B4RN) enquiring as to how the Council will support the scheme – by donation or the purchase of shares. RSOLVED to reply after the meeting between B4RN and Broadband for Yealand and Silverdale due to be held on 7th October;
b) an invitation to Members from Lancaster CC to attend a Neighbourhood Planning event on 29th October – 6.30 to 8.30pm (registration and refreshments from 6pm) at Lancaster Library;
c) LALC newsletter July Minutes and Agenda for 29th September;
d) Legal Briefing on Amendment to NALC’s 2013 Standing Orders regarding recording meetings;
e) Lancaster CC’s Returning Officer writes regarding the voting due to take place in May 2015;
f) response from Lancashire Constabulary to the Parish Council’s letter regarding PACT. It was noted that the police advise that information on crimes in the area can be found on www.police.uk and that there is a link to the e-mail address for the neighbourhood policing team on that website;
g) Skylines – Air Ambulance magazine;
h) LCR Publication;
i) Clerks and Councils Direct magazine;
j) National Grid consultation on Nuclear Power North West Connections. It was noted that one proposal is to install overhead cables from Sellafield to Heysham via the Arnside and Silverdale AONB. RESOLVED to object to this on principle and to cables being visible from the AONB;
k) a resident writes to urge the Parish Council to discourage large developments in Silverdale on greenfield sites and suggests that this Council obtain the appeal documents in connection with the Know Hill Fold (Whinney Fold) development – Members RESOLVED to try and obtain the documents.
10791 Planning
(1) It was noted that the following planning application had been dealt with under the provisions of Standing Order 25a:
14/0107/TPO Silverdale Golf Club. Trimming and pruning of overhanging branches of 2 oak trees.  NO PLANNING OBJECTIONS.
(2) The following planning applications were considered and comments made as indicated:
14/00965/FUL 11 Hazelwood. Erection of a single storey side extension and erection of a raised decking area to the rear.  NO PLANNING OBJECTIONS;
14/00947/CU Ridgeway Park, Lindeth Road. Change of use of former summerhouse from class C2 (residential institution) to C3 (dwelling house) formation of domestic curtilage and erection of a replacement garden tool shed. NO PLANNING OBJECTIONS;
14/00984/FUL Silver Sapling Camp Site, Chapel Lane. Demolition of three sheds and erection of a new storage building attached to the existing amenities building.  NO PLANNING OBJECTIONS.
(2) The following decision advised by Lancaster CC was noted:
Tree Preservation Order No. 540 (2014) – relating to trees at 55 Stankelt Road.
10792 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25 (a) Parish Council Property and Functions
None.
25(b) Non-Parish Council Property and Functions
None.
10793 Basic Parish Allowance
It was noted that Members are entitled to an annual payment of £25 each in respect of the Basic Parish Allowance and that this will be given next month. Any Member not wishing to receive the Allowance should inform the Clerk in writing.
10794 Finance
(a) Councillor Woods conducted the monthly check of all money received by the Council and found the records to be satisfactory; it was noted that a payment had been received from the Silverdale Children’s Playground account for £90 towards the repair of the net on the multi-activity unit in the playground.
(b) RESOLVED to authorize payment and sign cheques for the following accounts:
Came and Company (insurance) £1011.03 (978)
Post Office Ltd. (PAYE for Mrs L.D. Challenor) £233.00 (979)
Mrs S. Hayward (3 months’ salary & expenses) £282.73 (980)
Mrs L. D. Challenor (3 months’ salary & expenses) 1038.56 (981)
Mrs L. D. Challenor (website/domain name (ukhost4u)) £119.99 (982)
Mr Stefan Laws (parish contractor £166.25 + £60) £226.25 (983)
Mr Paul Williams (toilet cleaning) £213.33 (984)
Envirocare (contractor) £312.00 (985)
British Gas (clock electricity) £11.59 (986)
BDO LLP (external accountant) £276.00 (987)
Leander Architectural (toposcope) £622.20 (988)
Smiths of Derby Ltd. (clock service) £224.40 (989)
Playdale Playgrounds Ltd. £443.72 (990)
North West Air Ambulance (s137 donation) £200.00 (991)
Hygiene Cleaning Supplies (public toilets) £142.36 (992)
Kenneth A. Fraser Ltd. (monument repairs) £64.80 (993)
Gaskell Memorial Hall (history weekend hall hire) £228.00 (994)
(d) RESOLVED to approve and accept the Annual Return and receive any issues arising.
(e) Members considered the draft Budget and RESOLVED to approve it subject to the addition of £500 towards works that might be necessary to the War Memorial bringing the total of the budget to £22,298.
10795 Remembrance Day
RESOLVED to check that the Chairman has arranged for a bugler and a wreath for Remembrance Day.
10796 Christmas Trees
It was noted that the brackets for the Christmas trees over the shops etc. have been fitted and the total cost for supplying and installing the trees and lights is £450. It was further noted that the contractor has offered an extra tree this year at no cost; RESOLVED to accept the offer and find a site for a tree near the clock.
10797 Public Toilets
It was noted that the fascia boards to the toilet block need repainting and that the bottom of the door frames need attention; RESOLVED that a tender document be prepared and presented at the next meeting.
10798 Items for Information
1. Councillor Ribbons advised that: (1) there are 2 places in the rubber matting in the playground – between the tower and the roundabout – where the rubber is raised and has started to split; (2) the view from the bench at Jenny Brown’s Point (close to Ridgway) is obstructed by overgrowth.
2. Councillor Houghton reported that: (1) the Stankelt Road sign (by The Parrock) is rotten; (2) callers to 999, requesting the police, should ask the operator to stay on the line whilst the connection is made in case they are put through to the wrong constabulary – there have been problems with callers being connected to the wrong constabulary because of being on the Lancs./ Cumbria border.
3. Councillor Williams noted that the graffiti on the signal box container has still not been removed.
10799 Suggestions for Future Agenda Items
(1) Tender for repairs to the public toilets; (2) Parish council office; (3) Community Asset Register; (4) Speed limits (letter received from Lancashire Highway Services).
10800 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 3rd November 2014. Items for the agenda to reach the Clerk before Friday, 24th October and copies of reports to reach the Clerk before Monday, 27th October.
Sue D. Hayward, Deputy Clerk to the Council