2014/11/03

3rd November 2014
10801 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 3rd November 2014.
10802 Present: Chairman – T.G. (Terry) Bond, Councillors H.M.E. (Harriet) Bradfield, S.L. (Shirley) Mason, N. (Nigel) Ribbons and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor K. (Kath) Graham and 5 members of the public.
10803 Apologies for Absence: Councillors A.J. (Tony) Houghton, K. (Keith) Palmer and A. (Angela) Woods.
10804 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Councillor Williams expressed an interest in agenda item 16 in that he is employed, as a member of the public, to clean the public toilets.
10805 Minutes of the Previous Meeting
It was noted that item 10788 should read: “Councillor Graham…”, the minute was duly amended, approved then signed by the Chairman.
10806 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Chairman referred to: (1) item 10767, regarding the War Memorial plaques, and advised that Councillor Houghton had tested 2 of the plaques for weathering – the lettering has worn off one of them and the plaque is being re-made; (2) item 10784, regarding mains sewerage, and noted that United Utilities have no plans to provide this in Silverdale.
The Clerk referred to item 10790 (k) and advised that Lancaster City Council (Lancaster CC) have been unable to help with the appeal documents for Know Hill Fold (Whinney Fold) to date, as the appeal took place several years ago and the information cannot be found on-line.
10807 Matters Raised by Members of the Public for Future Consideration
1. A request for a uniformity of speed limits in the village/ a reduction in the number of different limits and a reduction in the number of signs.
2. The post part of the sign at Bottoms Lane has been re-painted but not the sign itself.
3. A request for more information on agenda item 12 regarding Lancashire County Council’s (Lancs. CC) revision of the Rights of Way Improvement Plan.
4. It has not been possible to use footpath 22 from Elmslack Court since the houses were built across it some 50 years ago; this is an issue every time one of those houses comes up for sale. The parish council were asked if they would contact Lancs. CC about this.
5. Concern that the parish council’s application to register The Royal as a community asset was unsuccessful and that, apparently, none of the public houses in Silverdale meet the registration criteria; it was noted that public houses have been registered as community assets in other areas.
10808 Update from the Community Police Officer
There was no police representative and their report was not available.

10809 Report from County Councillor Alycia James
It was noted that Councillor James has not attended a Silverdale Parish Council meeting since July and no report has been submitted. RESOLVED that the Chairman contact the local Conservative association to express this Council’s concern about the lack of communication.
10810 Report from City Councillor Kath Graham
Councillor Graham reported that: (1) a shipping container, which has been in place outside a bungalow on Emesgate Lane in connection with building works, is still there. She will notify the planning Enforcement Officers; (2) Open Reach have left a mess following works on Wallings Lane.
Members asked Councillor Graham if she would ask the planning department to check out the property on Stankelt Road where a wooden garage has been demolished and new foundations laid.
10811 Reports on any Meetings Attended by Members or the Clerk
1. AONB Executive Committee Meeting
Councillor Palmer had updated Members by e mail following the meeting: (1) it was noted that the AONB have suggested that all interested parties in the North West Coast Connections Project and the routing of power lines from Moorside nuclear power station, forward a letter supporting the route via a tunnel from Barrow to Heysham. The last date for submissions is 28th November; (2) the parish council have been asked if they would like to nominate anyone for the AONB Bittern Award (for an individual or group who has made an outstanding contribution to the AONB).
2. The Chairman reported that he had attended a meeting with the BBC in connection with their recent broadcast from Leighton Moss for Autumnwatch.
10812 Planning
(1) It was noted that the following planning application had been dealt with under the provisions of Standing Order 25a:
14/0126/TPO 4 Yew Tree Gardens. Crown of one Cedar tree. NO PLANNING OBJECTIONS.
(2) It was noted that no planning applications have been advised by Lancaster CC.
10813 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25 (a) Parish Council Property and Functions
It was noted that Members had agreed to:
1. the AONB’s proposed dates and costs for the annual clearance of Bankwell (25th November) and Woodwell (2nd December) – £130 + VAT each;
2. a quotation from Lancaster CC for the repair of the rubber matting in the playground – £66 + VAT.
25(b) Non-Parish Council Property and Functions
It was noted that:
1. the AONB have been asked to cut the shrubs at Jenny Browns Point which are obscuring the scenery when using the seat there;
2. Network Rail have been reminded about the graffiti at the station;
3. the rotten sign on Stankelt Road (by The Parrock) has been reported to the AONB.
10814 Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a) Lancs. CC write about their work to revise the Rights of Way Improvement Plan;
b) a resident writes about Lancaster CC’s decision to refuse the applications for the 3 hotels in Silverdale to be listed as community assets and urges the Council to appeal; the resident also asks if the BT land at the rear of the Royal would be suitable. RESOLVED that this Council write to Lancaster CC stating that there are public houses in other areas which have been registered as community assets;
c) a resident writes about the Know Hill Fold appeal and suggests the names of some who might be able to help with tracing the documents;
d) BT Superfast broadband team write to apologize and explain reasons for the delay in supplying the service;
e) a resident writes about their concerns after observing difficulties faced by the public in crossing the railway at Trowbarrow nature reserve. It was noted that the Chairman has spoken with Ms Lucy Barron (AONB Manager) about this recently and the AONB are still pursuing the re-opening of the footpath with Lancaster CC. RESOLVED to ask Councillor Graham if she would ask Lancaster CC to expedite the matter;
f) Clerk and Councils Direct;
g) LALC Accounts and reminder about AGM on 8th November.
10815 Local Heritage Assets
The Chairman read out the list of buildings compiled by Members and the public; RESOLVED to put forward the list to Lancaster CC for inclusion on the register of Community Heritage sites.
10816 Speed Limits
It was noted that Ms Rachel Harrod, District Lead Officer, Lancashire Highway Services, Lancs. CC has written to advise that speed counts have been carried out on Red Bridge Lane, Bottoms Lane and Lindeth Road/Gibraltar Lane and no changes to speed limits are proposed at the present time. RESOLVED that the Chairman draft a letter – asking what information Highways have to compare the speed counts with, stating that this Council would like to see the speed limits enforced and asking for a discussion with Ms Harrod about speed limits.
10817 Parish Council Office
RESOLVED to defer agenda item 15 to another meeting of this Council.
10818 Public Toilets
It was noted that a tender document has been prepared for painting the toilets; RESOLVED to invite tenders for the work and to consider any submissions at the January meeting.
10819 Silverdale Field Day Committee
RESOLVED to award a grant of £90 to the Silverdale Field Day Committee to provide a Christmas Party for children up to 8 years old.
10820 Finance
(a) It was noted that no payments have been received.
(b) RESOLVED to authorize payments and sign cheques for the following accounts:
Mr A. J. Houghton (Basic Parish Allowance) £25.00 (995)
Mrs S. Mason (Basic Parish Allowance) £25.00 (996)
Mr N. Ribbons (Basic Parish Allowance) £25.00 (997)
Mr P. Williams (Basic Parish Allowance) £25.00 (998)
Ms A. Woods (Basic Parish Allowance) £25.00 (999)
Ms H. Bradfield (Basic Parish Allowance) £25.00 (1000)
Mr T. Bond (Chairman’s Allowance) £185.00 (1001)
Mr Paul Williams (toilet cleaning and bags) £239.23 (1002)
Mr Stefan Laws (padlock and contractor work) £198.23 (1003)
Classic Engravings Ltd. (toilet sign) £25.00 (1004)
Lancaster CC (septic tank charges/toilets) £34.10 (1005)
HCS Ltd. (toilet supplies) £7.78 (1006)
Mr Andrew Bodenham (toilet cleaning supplies) £57.58 (1007)
British Gas (electricity – toilets) £33.90 (1009)
Broadband for the Rural North (s137) £5,000.00 (1010)
(c) The quarterly Financial Statement of Accounts was noted and approved – the statement shows that the cash held is likely to reduce by around £8,000 by the end of the financial year.
10821 Silverdale Village Website
It was noted that the Clerk has asked Mr Steve Lamb for advice as to the approximate cost of setting up and maintaining a village website with links to, or pages for, the various organizations/ businesses in the village. RESOLVED to discuss this further once some idea as to costs has been received.
10822 Christmas Tree (Playground)
RESOLVED that the Clerk ask Mr Stefan Laws if he will put the lights on the Christmas tree and a local resident if they would be prepared to supply the electricity.
10823 Remembrance Day
The Chairman advised that: (1) Mr John Eden will lay a wreath on behalf of the parish council; (2) it is hoped that all of the stone blocks with mounted plaques will be in place in the War Memorial Garden. RESOLVED that the Clerk ask Mr Laws to do a final tidy of the Garden before Sunday.
10824 Woodland Management
It was noted that the Woodland Management Committee have received a full report on the trees on parish land and that approximately 29 are in need of felling (this includes 3 which would otherwise require a cable bracing) and work is required to raise the crown height to some trees, particularly along the side of Bottoms Lane (in order to avoid damage to high-sided vehicles). Some of the trees will be felled, free of charge, in return for the timber, some (in the Woodwell area) could be removed by United Utilities as a part of their work. A tender will need to be prepared for the felling of the remainder and the raising of the crowns.
It was further noted that bat boxes will be fitted in various places and that the Red Squirrel Conservation Group would like to set traps to catch grey squirrels (in order to encourage the red squirrel to return to the area).
10825 Precept
RESOLVED not to revise the precept request for 2015/16 to take account of the works necessary to the trees.
10826 Items for Information
1. Councillor Mason advised that a resident had mentioned that there is a pool of water at the entrance to the station, but that on inspecting the area Councillor Mason found only a small amount of water.
2. The Chairman has received reports that there is an increasing problem with dog fouling on The Shore.
10827 Suggestions for Future Agenda Items
1. Funding of the hire of the Gaskell Hall for the production of “A Garland of Poppies” on 7th November.
2. Community Assets.
10828 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 1st December 2014. Items for the agenda to reach the Clerk before Friday, 21st November and copies of reports to reach the Clerk before Monday, 24th November.

 

Sue D. Hayward
Deputy Clerk to the Council