2015/05/11

11th May 2015
10952 Un-confirmed Minutes of the Annual Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 11th May 2015.
10953 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, A.J. (Tony) Houghton, S.L. (Shirley) Mason, N. (Nigel) Ribbons and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich and six members of the public.
10954 Election of Chairman
RESOLVED that Councillor Bond be re-elected as Chairman. Councillor Bond signed his declaration of Acceptance of Office and took the Chair.
10955 Election of Vice-Chairman
RESOLVED that Councillor Houghton be re-elected as Vice-Chairman.
10956 Apologies for Absence: Councillors K. (Keith) Palmer and D. (David) Sandiford.
10957 Co-option of Another Member to Comply with the Regulations
It was noted that Mr John Bennett, Mrs June Greenwell and Mrs Carol Hansbury had put themselves forward for co-option as Members on Silverdale Parish Council where there is one vacancy. RESOLVED that they be interviewed in alphabetical order of surname by the Council. The Chairman asked if they had any objection to being interviewed in the presence of the public and none had. Each applicant was interviewed separately whilst the others left the room. After the interview process had taken place the Council RESOLVED to co-opt Mr John Bennett as a Member of Silverdale Parish Council.
10958 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
10959 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 9th April were approved then signed by the Chairman.
10960 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Clerk referred to items 10888, 10942 and 10945, regarding the public toilets, and advised that Mr Mike Murphy has not invoiced for works carried out to the public toilets as yet, nor has he given a price for repairing the door to the gentlemen’s toilet. Mr Stefan Laws has painted the toilet window and repaired the gutter.
Councillor Houghton referred to item 10913, regarding the benches, and reported that he could not find two of the benches on Mr Laws’ list dated 3rd January – one in the playground and one at Woodwell. Every other bench has been inspected. Approximately ten are rotten and several need a lot of attention e.g. in the form of being treated with preservatives and/ or repainting. He suggested the use of recycled plastic slats in the case of benches with concrete ends and questioned whether all the benches are necessary and whether or not some should be relocated. Due to the amount of the work involved and decisions to be made Councillor Houghton recommended that a sub-committee be formed and that the same sub-committee look into new dispensers for the dog waste bags. It was noted that Councillors Bennett, Houghton and Williams are interested in being involved. RESOLVED to formalize the sub-committee at the next meeting.
The Chairman referred to item 10948, regarding the letter he and Councillor Ribbons were to write to Marston’s brewery about the Silverdale Hotel, and suggested that this action might not be necessary at this stage as the situation has changed in that Marston’s have accepted that there are problems and the present landlord is staying.
10961 Election of Representatives etc.
RESOLVED that the following appointments be made for 2015/16:
Morecambe Bay Partnership – Unappointed;
Lancaster and District Sustainable Transport Forum – Councillor Williams;
Silverdale United Charities – Councillor Mason;
Mansergh’s Charity – Councillor Williams;
AONB Executive Committee – Councillor Palmer;
LAPTC (Lancaster Area Committee) – Chairman;
Playground Committee – Councillor Ribbons;
Archbishop Hutton Trust – Chairman;
Silverdale Institute Committee – Councillor Houghton;
Woodlands Management Committee – Chairman and Councillor Houghton.
10962 Matters Raised by Members of the Public for Future Consideration
1. A resident asked what stage the public rights of improvement plan is at and for the support of this Council in requesting that footpath 22 be removed when a representation regarding footpaths is made (the footpath goes through some properties neighbouring his own).
2. With reference to Lancaster City Council (Lancaster CC) another resident stressed the importance of public information being available to everyone and feels that if information can only be found online some are excluded from the democratic process.
10963 Report from County Councillor Alycia James
Councillor James was not present at the meeting and her report was not available.
10964 City Councillor Nigel Goodrich
Members were introduced to Councillor Goodrich who was elected last week.
10965 Reports on any Meetings Attended by Members or the Clerk
None.
10966 Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a) Smiths of Derby offer a 10% discount and no price increases for the next two years if payment is made in advance – £521 for servicing the clock in 2015, 2016 and 2107. It was noted that the offer expires on 31st July. RESOLVED that the Clerk research prices from other firms that service clocks;
b) Code of Conduct Training for Councillors – 3rd June at 6.10pm in Lancaster Town Hall. It was noted that Councillor Bennett has served on another parish council and no training is necessary;
c) letter regarding the sycamores still growing vigorously along the playground boundary. It was noted that the trees have been dealt with to this Council’s satisfaction and that a programme for the management of trees and saplings was agreed at the February meeting;
d) response regarding the Clerk’s email to Sam Briddle about the Council’s provision of a pension scheme. It was noted that neither the Clerk nor Deputy Clerk wish to become members of a workplace pension scheme;
e) NALC write about the Audit and Accountability Act 2014. It was noted that the audit arrangements for Local Councils with income or expenditure (whichever is higher) of less than £25K has changed. As this Council’s is higher than £25K its arrangements remain unchanged;
f) a resident writes about the continuance of a Post Office in Silverdale;
g) a resident supplies a copy of their letter to Countryfile magazine following the recent issue ‘Jurassic Coast’, highlighting safety concerns in the light of the erosion of Silverdale’s part of the Lancashire Coastal Way;
h) Anna.wilson@civicvoice.org.uk writes to explain an opportunity for people to get involved in a national project as part of the 1st World War commemorative events by recording the War Memorials. RESOLVED that the Clerk respond to advise of the three memorials in Silverdale (at St. John’s church, Bleasdale School and the parish council’s War Memorial);
i) LALC training for new Councillors in Penwortham, Preston on Saturday, 11th July 9am-12.30pm & Saturday, 25th July 9.15am-12.15pm; Chairmanship – training on how to hold effective meetings on Thursday, 11th June 7-9pm. RESOLVED that the Clerk write to Councillor Sandiford with information on the training sessions;
j) Came & County insurers’ spring publication;
k) Clerk & Council’s Direct;
l) Playscheme brochure;
m) the Council is urged to join www.cprelancashire.org.uk;
n) the Council is invited to opt into the Public Rights of Way Local Delivery Scheme for 2015/16. RESOLVED not to opt into this.
10967 Planning
(1) It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a:
15/00423/FUL 11 Townsfield. Demolition of existing garage and replacement of a two-storey side extension to form new garage/utility room with bedroom over and erection of a single-storey rear extension. NO PLANNING OBJECTIONS.
(2) The following planning applications were considered and comments made as indicated:
15/00509/FUL 55 Stankelt Road. Erection of 4 bed dwelling and garage in the garden and a replacement garage for the existing dwelling. PLANNING OBJECTIONS as follows:
1. there would be an increase in traffic and thus an increase in danger on the existing access which is on a junction;
2. the new property appears to have insufficient parking spaces;
3. there is no information about the garage which should be limited to single-storey.
15/00441/FUL 8 Clevelands Avenue. Erection of an extension to the rear and raising the existing roof. NO PLANNING OBJECTIONS.
(3) It was noted that no decisions had been advised by Lancaster CC.
10968 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25 (a) Parish Council Property and Functions
None.
25(b) Non-Parish Council Property and Functions
It was noted that the Clerk has returned the memorial plaque from the bench on the shore (which had to be removed in view of its condition) to the relatives who donated it.
10969 Public Rights of Improvement Plan
RESOLVED to defer this item until the next meeting of this Council.
10970 Neighbourhood Plan
RESOLVED to consider a Neighbourhood Plan after Lancaster CC and South Lakeland District Council have produced their joint Development Plan for the AONB area.
10971 Finance
(a) Councillor Ribbons conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been the following receipt: VAT refund from HMRC – £1,202.80 (BACS).
(b) RESOLVED to authorize payment and sign cheques for the following accounts:
Mr P. Williams (cleaning toilets etc.) £213.33 (046)
Mr S. Laws (contractor £166.25, grass strimming – St. John’s Ave/ Woodwell £30, painting the toilet window £35) £231.25 (047)
Mr J. Allen (internal audit) £100.00 (048)
British Gas (clock electricity) £22.01 (049)
British Gas (electricity to public toilets) £27.74 (050)
United Utilities (public toilets) £56.10 (051)
(c) It was noted that the Internal Auditor has suggested that the £5,000 pledged for Broadband for the Rural North be recorded on the risk assessment. RESOLVED to do this and to approve the accounts, sign section 1 and sign and complete section 2 of the Annual Return.
10972 Railway Station Waiting Room
The Chairman reported on a meeting he, Ms Margaret Mackintosh and a representative from the Furness Line Action Group had attended with Mr Chris Courts, Station Manager (Northern Rail). RESOLVED to suspend Standing Orders in order that Ms Mackintosh could be involved with a discussion about this item.
Ms Mackintosh felt that the waiting room is in relatively good condition structurally and could have a number of community uses. She advised that funding might be available and would like to see a registration of interest now with the building leased long term on a peppercorn rent in order to justify funding. She asked for the Council’s support. The Chairman explained that the building is owned by Network Rail, but Northern Rail has responsibility for the building for the next 12 months (during their franchise), he suggested the building be taken on by a community project with that project seeking funding e.g. through lottery grants and using income from the project to maintain the building. He saw this Council’s role as being one of helping promote the project and offered to write an article for the parish magazine. Northern Rail are aware that there is enthusiasm about the building.
Standing Orders were reinstated.
RESOLVED that the Chairman write to Mr Courts to thank him for the meeting and to tell him that this Council is interested in promoting the community use of the waiting room.
10973 Website
It was confirmed that Mr Steve Lamb is willing to accept the invitation to continue to maintain the website until 1st June 2016 on the same terms as his current contract.
10974 Items for Information
1. Councillor Ribbons reported that the first properties in the Broadband for Yealand and Silverdale scheme have gone ‘live’ (including Yealand village hall) and the routes to Silverdale and Storth are being considered.
2. Councillor Bennett advised that a new dog waste bin is in place on Spring Bank.
3. Councillor Mason showed Members a leaflet which had been put through her door regarding Silverdale Institute field, produced by “The Friends and Neighbours of Silverdale and its Institute Charity”. No contact details are given.
10975 Suggestions for Future Agenda Items
1. Representation on the Playground Committee. (All)
2. Benches Sub-Committee. (Councillor Houghton)
3. Public Rights of Improvement Plan. (All)
10976 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 1st June 2015. Items for the agenda and copies of reports to reach the Clerk before Friday, 22nd May.

 

Sue D. Hayward
Deputy Clerk to the Council