6th July 2015
10997 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 6th July 2015.
10998 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, A.J. (Tony) Houghton, S.L. (Shirley) Mason, K. (Keith) Palmer, N. (Nigel) Ribbons, D. (David) Sandiford and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich and 10 members of the public.
10999 Apologies for Absence: None.
11000 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
11001 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 1st June were approved then signed by the Chairman.
11002 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
Councillor Ribbons referred to item 10984 and advised that the soakaway at the corner of Bottoms Lane/ Stankelt Road has been unblocked.
Councillors Bennett and Houghton referred to item 10990, regarding the seats, and advised that they have looked at all of the seats (two are missing from the list) and started a thorough survey. Generally the condition of the seats is poor, but they recommended that, initially, just two of the seats be repaired. RESOLVED to: 1. arrange for plastic slats to be fitted to the seat on the shore (which has a concrete base) to see how the plastic looks and fares; 2. remove the wooden slats to the concrete-ended seat on Hollins Lane (near Hazelwood Hall) urgently, as they are rotten and unsafe, and that Councillors Bennett and Houghton select a suitable wood for replacement at a later date; 3. spend up to £600 on the two seats. It was also noted that the seat at Woodwell might need attention. RESOLVED to ask Mr Stefan Laws to inspect this seat and remove the slats if necessary (not repair it); Councillors Bennett and Houghton suggested that this seat be removed ultimately, because of its location by a bin. They hope to complete the survey this month and will report on their findings at the next meeting.
The Clerk referred to item 10993, regarding the Playground Management Committee, and advised that Mrs June Greenwell and Mrs Carol Hansbury have both agreed to join. It was noted that the terms of reference need to be agreed before a meeting is held.
11003 Matters Raised by Members of the Public for Future Consideration
1. A resident commented that she would be interested to find out more about the public watering place adjacent to the closed Trowbarrow-Moss Lane footpath which is marked on the Enclosure Act map.
2. The ‘Bottoms Lane’ nameplate is missing from its place at the Stankelt Road junction.
3. Concerns about cars speeding along Stankelt Road; the situation appears to have worsened since the temporary traffic lights were set up; there is also a problem with cars speeding along Bottoms Lane.
11004 Report from City Councillor Nigel Goodrich
Councillor Goodrich queried the situation regarding the emptying of the bins. Members advised that the bins are full to overflowing during any spells of better weather (at all times of the year) and pointed out that there is a problem with rats when the bins are left full.
Councillor Goodrich reported that: 1. he has contacted Lancaster City Council (Lancaster CC) regarding the Trowbarrow-Moss Lane footpath and reported that the railway authorities have closed the foot crossing over the railway line as it is deemed unsafe, given the volume of pedestrians and cyclists using it. Councillor Bennett advised that there is significant danger to pedestrians walking along the road because the crossing is closed; he suggested that a scaffolding bridge be provided over the railway (although this will not solve the problem of providing disabled access); 2. he is aware of a planning application for change of use which the parish council does not appear to have received – 15/00623/CU The Sun House, Lindeth Road (erection of a two storey side extension, erection of outbuilding and change of use of land to domestic curtilage).
11005 Reports on any Meetings Attended by Members or the Clerk
Councillor Houghton reported that he met with representatives from the police and the RSPB regarding an incident of fly-tipping and burning of rubbish on the shore, he advised that the perpetrator has been found and is now doing community work with the RSPB.
11006 AONB (Arnside and Silverdale) Development Plan Document (DPD)
Councillors Bennett and Palmer reported on the Arnside and Silverdale AONB DPD Stakeholder Update Meeting held on 9th June at which Lorayne Woodend (South Lakeland District Council) and David Porter (Lancaster CC) gave a presentation on the DPD including the initial results of the Call for Sites process. The presentation can be viewed online at: http://www.arnsidesilverdaleaonb.org.uk/what-we-do/planning/a-development-plan-document-for-arnside-silverdale-aonb. Ms Woodend and Mr Porter advised that a consistent assessment methodology is used to consider all site suggestions.
Those parish councils affected by the DPD are invited to: comment on the sustainability assessment by 8th July; forward information on spaces suggested for protection to provide for recreation/play sports facilities; provide additional information regarding suggested sites and communicate progress. RESOLVED to suggest the following sites for protection: the watering places, the playground, the Institute field, Silverdale School’s playing field, the War Memorial Gardens and the bowling green (the cricket field is covered by the National Trust).
It was noted that the envisaged timetable for the DPD is as follows: issues/ options report – October 2015; first draft DPD for consultation – Q1 2016 with a view to the adoption of the plan in mid-2016.
11007 Planning
(1) It was noted that the following planning applications had been dealt with under the provisions of Standing Order 25a and comments made as indicated:
15/00643/FUL Hawswater Bungalow, Moss Lane. Erection of a ground floor and first floor extension to existing garage to incorporate a hobby/guest room at first floor level and construction of a balcony to the rear. NO PLANNING OBJECTIONS;
15/00689/FUL 12 Birch Drive. Proposed dormer windows at first floor. NO PLANNING OBJECTIONS;
15/00643/FUL (amendment). Hawswater Bungalow, Moss Lane. Erection of a two storey rear extension, creation of a first floor and re-cladding the entire outbuilding with construction of a balcony to form a garage with hobby/guest room. PLANNING OBJECTIONS on the grounds of the strange appearance not in-keeping with the area. The scale (6m high at roadside and over 7m high when viewed from Hawswater Moss), the rounded form, materials and colour would set it apart from the local vernacular and have a noticeable impact on this special area of Silverdale. Perhaps a landscape impact assessment would be helpful for this application.
(2) The following planning applications were considered and comments made as indicated:
15/00748/FUL 20 Cove Drive. Raising the roof to create an additional storey, demolition of existing conservatory and garage to the rear and side elevations and erection of a replacement single storey rear and side extension. PLANNING OBJECTIONS on the grounds that there are concerns about the removal of parking and insufficient parking given that the property is being enlarged and there may be more occupants;
15/0495/FUL The Barn, Moss Lane. Erection of a porch to the front elevation. NO PLANNING OBJECTIONS;
15/00726/FUL 31 Emesgate Lane. Erection of a replacement garage/store to side and erection of a single storey front extension and front porch. NO PLANNING OBJECTIONS;
15/00725/LB 19 Shore Road. Listed building application for the erection of a single storey rear extension and construction of a first floor en suite shower room. NO PLANNING OBJECTIONS;
15/00739/FUL Proposals for the use of the Institute field. The Chairman clarified that this application would not be out for public consultation until later this week and so will fall between meetings, this meeting, therefore, presents an opportunity to discuss the proposals with reference to a full size set of plans. Support was expressed for recreational facilities being improved. It was noted that there may be some visual impact, partly offset by the planting programme. Members were informed that there had been no direct consultation with local residents, although there had been two open meetings in recent months where proposals were discussed. They recalled that provision of recreational facilities has long been a goal of the parish plan. The Chairman confirmed that when the consultation period commences Members can indicate their assent/objections to the Clerk who will collate them and forward them to Lancaster CC as usual.
(3) It was noted that no decisions had been advised by Lancaster CC.
11008 The Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25
25a) Parish Council Property and Functions
It was noted that the Clerk had authorised Mr Laws to carry out repairs to the bus shelter on Park Road and to repair the board which contains the bark for the aerial slide in the playground. It was further noted that she has asked Mr Laws to make safe the damaged goal post in the playground.
25(b) Non-Parish Council Property and Functions
11009 Parish Precept
It was noted that Councillors Bennett, Bond, Mason, Palmer, Ribbons, Sandiford, Houghton and Williams have been granted dispensation to enable them to participate in, and vote on, matters relating to the setting of the parish precept (with reference to the Localism Act, 2011).
11010 Finance
(a) Councillor Ribbons conducted the monthly check of all money received by the Council and found the records to be satisfactory. It was noted that there had been a BACS payment of £4,951.00 from Lancaster CC towards the running of the public toilets.
(b) RESOLVED to authorize payment and sign cheques for the following accounts:
Mr Paul Williams (toilet cleaning, bags for dog waste and £20 for rodding) £258.50 (055)
Mrs L.D. Challenor (salary and expenses) £1055.37 (056)
HMRC (PAYE for Mrs Challenor) £237.96 (057)
Mrs S. Hayward (salary and expenses) £325.12 (058)
Envirocare (playground maintenance) £189.19 (059)
Mr Andrew Bodenham (toilet supplies) £80.22 (060)
Silverdale Village Institute (room hire for 3 months’ language sessions (s137)) £120.00 (061)
Playdale Playgrounds Ltd. (2 log replacements) £111.00 (062)
Mr Tony Houghton (war memorial materials) £95.00 (063)
Hygiene Cleaning Supplies Ltd. (toilets) £130.33 (064)
Mr S. Laws (contractor’s tenders £166.25, strimming £60) £226.25 (065)
British Gas (clock electricity) £17.03 (066)
British Gas (toilets electricity) £77.94 (067)
11011 Building Waste
It was noted that residents can apply for an ‘inert (building) waste’ permit (online or by phone, tel: 0300 1236781) to deposit up to 10 bags of inert waste a year free of charge at a Waste Disposal Centre, otherwise Lancaster CC charge for depositing such waste. Members felt that this policy could lead to an increase in fly-tipping. RESOLVED that the Chairman and Councillor Houghton draft a letter to Lancaster CC expressing their concern.
11012 Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a) a response regarding the cutting down of sycamore saplings in the playground; RESOLVED to send an acknowledgement;
b) Robson Scott write about the insolvency of UK Washrooms Ltd.;
c) Playdale acknowledge the order for two vertical poles for the playground at a cost of £111.00;
d) LCR Magazine;
e) Keer to Kent;
f) further correspondence on the attempt for Trowbarrow Nature Reserve to be accessible to all;
g) an invitation to join the sign posting project;
h) Clerk & Council’s Direct;
i) Local Government Boundary Committee explain and notify of their Electoral Review.
11013 Items for Information
1. Councillor Sandiford reported that: (1) there are a number of potholes along Bankhouse Lane; (2) there is a proliferation of banners and blackboards in the village.
He also asked who deals with vegetation alongside the highway and was advised that it is the responsibility of the Highways’ department.
2. Councillor Houghton advised that the banners on the fence at Hollins Lane, and the undergrowth there, are affecting sightlines.
3. The Chairman noted that a caravan is parked on Stankelt Road and pointed out that it is illegal to park a caravan or trailer on a road unless they are hitched to a car.
11014 Suggestions for Future Agenda Items
1. Terms of reference for, and Member representation on, the Playground Management Committee. (All)
2. Report on the seats. (Councillors Bennett and Houghton)
3. Retaining or removing the bus shelter on Park Road. (Councillor Houghton)
11015 Date of Next Meeting
It was noted that the date of the next meeting is Monday, August 3rd 2015. Items for the agenda and copies of reports to reach the Clerk before Monday, 27th July.
Sue D. Hayward, Deputy Clerk to the Council