2015/09/07

7th September 2015
11047 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 7th September 2015.
11048 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, A.J. (Tony) Houghton, K. (Keith) Palmer, N. (Nigel) Ribbons, D. (David) Sandiford and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, PC 6988 Richard Barr, City Councillor N. (Nigel) Goodrich and six members of the public.
11049 Apologies for Absence: Councillor S.L. (Shirley) Mason.
11050 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
11051 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 3rd August were approved then signed by the Chairman.
11052 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
Councillor Houghton referred to: (1) item 10726, regarding traffic cones, and reported that there are only three cones left – one has gone missing and one has been destroyed; (2) item 11036, regarding the benches, and advised that there has been positive feedback from those occupying the plastic bench on the shore.
The Clerk referred to item 11030, regarding planning, and advised that she has written to the Development Officer of Applethwaite Ltd giving the reasons for this Council’s opposition to the proposed development.
Councillor Bennett referred to: (1) item 11038, regarding the water meter reading for the public toilets, and noted that when he checked the meter he found (on two occasions) that a tap had been left running; (2) item 11043, regarding the Arnside and Silverdale Development Plan Document, and advised that the parish council must submit the location of the open spaces it wishes to protect to Lancaster City Council (Lancaster CC) this month (before the first draft is available for public consultation). Spaces can be indicated by a red line on a map if precise boundaries are uncertain.
11053 Update from the Community Police Officer
PC Barr was present at the meeting and was invited to give a report, he had noted that there are issues with vehicles speeding and had discussed the matter with the Traffic Co-ordinator for Morecambe who suggested the use of a Speed Indicator Display Sign (SpID) and liaised with Lancashire County Council regarding this. PC Barr explained the costs should the parish council wish to have one. Lancashire Police would fund the SpID and any training involved in how to use the device, however, the parish council would need to recharge the SpID periodically (at a cost of approximately £50 per annum), fund the cost of the poles and mounting plates (totalling £350) and arrange for public liability insurance (£50 – £100 per annum). High visibility jackets would need to be worn when using the SpID. Councillor Bennett asked if the SpID can capture data – PC Barr will enquire about this; Councillor Bennett also noted that there have been instances of theft of the devices in other areas. PC Barr confirmed that the SpID would be the property of the parish council and, as such, should be insured by them.
Members raised the issue of inconsiderate parking which is particularly a problem on Saturdays, and at the top end of Bottoms Lane and on Shore Road (especially in the vicinity of the cattle grid on days of nice weather). Emergency vehicles would not be able to gain access to certain areas if required. PC Barr will look into this.

11054 Matters Raised by Members of the Public for Future Consideration
1. A resident queried how often waste bins are due to be emptied over the summer months – he has found that some bins are left overflowing with rubbish, although when he has reported them to Lancaster CC they have been emptied.
[It was noted that bins are scheduled to be emptied twice a week during the summer.]
2. A resident asked if there is any news on the proposed mobile phone mast.
3. Two residents made comments about the suggested SpID – it was recommended that the device not be in use all of the time as if it became a permanent fixture it might start to be ignored; it was noted that some parishes have had SpIDs stolen and that there can be a counter effect with some drivers tempted to drive faster in order to see their speed recorded on the sign;
4. Members were asked if they are aware of the proposed diversion of the Trowbarrow footpath.
5. Members were notified of a meeting to be held on 9th September in Silverdale Institute regarding the station waiting room refurbishment project – any help that the parish council can offer with regards the project would be appreciated.
6. The agenda item regarding the availability of parish council minutes to the public before they are confirmed was queried in view of the subsequent delay there would be should anyone wish to challenge the minutes, particularly in the case of the minutes for the playground meetings given the lapse of time between meetings.
11055 Report from City Councillor Nigel Goodrich
Councillor Goodrich reported that: (1) he has received a lot of correspondence about the proposed development at Whinney Fold; requests have been made for a public meeting, but he has advised people that it would be more appropriate to hold one if definite plans are put forward; (2) he is hopeful that changes will be made to the planning section on the Lancaster CC website to make it more user friendly.
Councillor Goodrich produced copies of the proposed Rail Crossing Diversion Order and Diversion of part of Silverdale Footpath 39. Councillor Houghton queried how emergency vehicles would access Trowbarrow quarry. Councillor Goodrich said that he would make enquiries.
11056 Reports on any Meetings Attended by Members or the Clerk
1. Silverdale Institute Committee
Councillor Houghton attended a meeting.
11057 Planning
It was noted that no planning applications had been dealt with under the provisions of Standing Order 25 and that no decisions had been advised by Lancaster CC.
11058 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
It was noted that Mr Stefan Laws has strimmed the area by the entrance to the Lots and that the work had been carried out within his regular hours.
25(b) Non-Parish Council Property and Functions
None.

 

11059 Insurance
RESOLVED to: (1) enquire about the cost of insuring a SpID; (2) increase the replacement value of each bench to £600.00 – it was noted that this would increase the total annual renewal premium for the Council by £32.28.
11060 Finance
(a) RESOLVED to authorise payment and sign cheques for the following accounts:
Mr Paul Williams (toilet cleaning) £213.33 (1075)
Envirocare (contractor work) £189.19 (1076)
Mr Stefan Laws (contractor £166.25 & £30 strimming) £196.25 (1077)
Playdale (2nd delivery of poles for playground) £111.00 (1078)
BDO LLP (external auditor) £240.00 (1079)
Mr Steve Lamb (IT support to end May 2015) £150.00 (1080)
Came and Company (insurance – including £32.28 for the benches) £1,073.64 (1082)
UKhost4U (domain name) £119.99 (1083)
Mr Mike Murphy (ladies’ toilet door repair) £198.00 (1084)
11061 Squirrels
It was noted that there is a general policy to cull grey squirrels in order to help the return of red squirrels and that the National Trust is using trained and approved trappers to do this on their land; Members RESOLVED to allow the trapping of grey squirrels on parish council land.
11062 Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a) A resident suggests that the Council purchase microphone equipment to aid the public’s participation in Council meetings. RESOLVED not to purchase microphone equipment. It was noted that there is an issue with the layout of the Institute when large numbers are present, but that optimum use of the room(s) should be looked at as and when necessary;
b) Mr Brian Smith writes to invite the Council to comment on the management plan for part of the garden at Grey Walls (Ridgeway Park) and mentioned local charities are welcome to make use of the garden for open days;
c) The Post Office advises that Silverdale Post Office will now close on 9/9/15 and re-open on 14/9/15 at 17 Emesgate Lane;
d) Ms Margaret Mackintosh writes to update about the station waiting room plans;
e) Ms Linda Bowker writes in response to the Council’s comments about the changes to the appointment system at Ash Trees surgery. RESOLVED that Councillor Houghton investigate the procedure for following up on this change and the action taken by Ash Trees;
f) Highways reply regarding the signs requested for Spring Bank to say they are not prepared to supply them as it is a private road;
g) LALC supplies a copy of their unaudited accounts;
h) Playground report from the City Council.
11063 Parish Council Meeting Dates, 2016
It was noted that the dates for the 2016 meetings have been circulated. RESOLVED to book the Gaskell Hall for the Annual Assembly on 21st March if the hall is free.

11064 Mobile Phone Coverage
It was noted that there are a lot of ‘not spots’ in the village (areas where there is no mobile phone overage for calls, including to the emergency services). RESOLVED that Councillor Houghton contact the Harlequin planning group for an update on their plan to place a mobile service station in Silverdale. It was noted that Councillor Goodrich would seek information on government grants to eliminate ‘not spots’ in the county.
11065 Warton Crag
It was noted that there is significant encroachment of vegetation onto New Road around Warton Crag; RESOLVED that the Chairman draft a letter to Highways (to be copied to Warton Parish Council) advising of the need for this route into and out of the village to be made safe. It was noted that Councillor Goodrich will also write to Highways.
11066 Circulation of Unconfirmed Minutes
It was noted that a number of parish councils do not circulate publicly the minutes of their meetings until they are confirmed and that the current practice in Silverdale is for the Deputy Clerk to send a draft copy of the unconfirmed minutes to the Chairman (or Vice Chairman) and Clerk for checking before making public the minutes. RESOLVED that the Deputy Clerk circulate the draft copy to all Members and the Clerk in future and allow seven days for comments before making them public. Any comments should be addressed to the Chairman who will notify the Deputy Clerk of any corrections. Once this process has been carried out the minutes will be watermarked with ‘unconfirmed’ and made public.
11067 Items for Information
Members suggested that a sign be installed in the public toilets to say that they are maintained by the parish council.
11068 Suggestions for Future Agenda Items
1. Whether or not to accept the offer of a SpID. (All)
2. New taps for the public toilets. (All)
3. Action regarding the benches. (All)
11069 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 5th October 2015. Items for the agenda to reach the Clerk before Friday 25th September and copies of reports, to reach the Clerk before Monday 28th September.
Sue Hayward, Deputy Clerk to the Council