2015/10/05

5th October 2015
11070 Un-confirmed Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 5th October 2015.
11071 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, A.J. (Tony) Houghton, S.L. (Shirley) Mason, N. (Nigel) Ribbons, D. (David) Sandiford and P.N. (Paul) Williams, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich and four members of the public.
11072 Apologies for Absence: Councillor K. (Keith) Palmer and PC 6988 Richard Barr.
11073 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
Regarding agenda item 14 – it was noted that Councillor Bennett is involved with the request from St. John’s Parochial Church Council under s137, but does not have an interest in it.
11074 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 7th September were approved then signed by the Chairman.
11075 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
The Chairman referred to: (1) item 11054, regarding the Trowbarrow footpath, and advised that it is now open; (2) item 11058, regarding the Lots, and reported that the entrance has not been strimmed as yet.
Councillor Houghton referred to: (1) item 11062 (e), regarding Ash Trees surgery, and informed that he will draft a complaint; (2) item 11064, regarding mobile phone coverage, and advised that he has had no response to his messages to the Harlequin planning group. RESOLVED that the Chairman and Councillor Houghton draft a letter to be sent to all the local MPs regarding the issue of ‘not spots’ in the village; (3) item 11066, regarding circulation of the minutes and noted that he is still not receiving emails from the Deputy Clerk. The Deputy Clerk responded that she had asked for help from Mr Steve Lamb. The problem seems to lie with her internet service provider and Mr Lamb thinks it could take some time to resolve, meanwhile she will send emails to Mr Houghton via her gmail account.
The Clerk referred to item 11063 and confirmed that the Annual Assembly will be held in the Gaskell Hall on 21st March 2016.
Members referred to item 11065 noting that the vegetation, which encroaches onto New Road, has not been dealt with although the Clerk has reported it. RESOLVED that the Clerk request an update from Highways.
11076 Matters Raised by Members of the Public for Future Consideration
The issue of vegetation overgrowth was raised as being a major problem in a number of areas including: Hollins Lane, Bottoms Lane, Slackwood Lane and Challan Hall. It was suggested that, once the immediate problem has been dealt with, a programme be put in place to trim the vegetation annually to prevent it happening again.
11077 Update from the Community Police Officer/ Speed Indicator Device (SpID)
PC Barr was not present at the meeting, but had informed the Council that the application for a SpID is ready for submission should Members wish to go ahead with having one. It was noted that a SpID is already in place on Stankelt Road (opposite Levens Way) and Members RESOLVED to ask PC Barr to submit the application for Silverdale to own one and to make the following requests:
1. a recorder for capturing data to be incorporated into the SpID, as it would be helpful to have information as to how many drivers are over/ under the speed limit;
2. clarification of the cost of the mounting plates;
3. five mounting plates so that the SpID can be attached to existing street furniture and easily moved to different parts of village – outside Silverdale School, outside Bleasdale School, by the playing field on Cove Road, on Lindeth Road and Stankelt Road (where the temporary SpID has been sited);
4. a SpID that can be set to monitor 20 or 30 mph speeds.
The Clerk advised that the SpID has already been added to the council’s insurance schedule as there was no extra cost for so doing at the time of the policy’s renewal (whereas an administration charge would have been incurred if it was added later).
11078 Report from City Councillor Nigel Goodrich
Councillor Goodrich reported that: (1) Lancaster City Council (Lancaster CC) reported on the Housing Development Plan and advised of their strategy for 500 homes to be built each year – some on brownfield and some on greenfield sites. There are no plans to develop on greenfield sites in Silverdale at the moment; (2) he will follow up the problem of vegetation obstructing the road with Highways and noted that hedges on Moss Lane are also overgrown. Highways had advised that most of the overgrowth is from private land, but it was noted it is Highways’ duty to contact the landowners concerned and that some of the overgrowth is on verges (which is Highways’ responsibility); (3) he too will write to local MPs regarding the lack of mobile phone coverage in the area.
11079 Reports on any Meetings Attended by Members or the Clerk
1. Silverdale Station Waiting Room
Councillor Williams had attended a meeting at which a formal group had been set up – the Friends of Silverdale Station (FOSS), the group are setting up a bank account and applying for funding from various organisations – including the parish council (to be discussed at the November meeting of the council).
11080 Correspondence
Receipt of the following items of correspondence was noted and any action determined as indicated:
a) a complaint about the Silverdale Shuttle not co-ordinating with Silverdale train times and concern about statistics when Northern Rail did not appear to sell tickets to the 27 customers who boarded the train at Silverdale on 4/4/15 at 10.55;
b) Lancaster CC (re: Highways Act 1980 – Section 119a) inform the council of a proposed rail crossing diversion order to part of footpath 39. It was noted that this had been discussed at the September meeting when Councillor Goodrich had brought this matter to the attention of the council;
c) CALC’s newsletter;
d) Clerk & Council’s Direct;
e) LCR publication.
11081 Planning
(1) It was noted that that the following planning applications were dealt with under the provisions of Standing Order 25a, and comments made as indicated:
15/01116/FUL 19 Shore Road. Erection of a single storey extension to the rear. NO PLANNING OBJECTIONS;
1501066FUL Glenside, Red Bridge Lane. Erection of a single storey side extension, first floor rear extension, construction of a terraced area to the rear and creation of a new access track. NO PLANNING OBJECTIONS;
(2) The following planning applications were considered and comments made as indicated:
15/01080/FUL 5 St Johns Avenue. Erection of a conservatory to the side. NO PLANNING OBJECTIONS;
15/01106/FUL Richmond Hill, Stankelt Road. Erection of a conservatory to the side and addition of conservation roof lights to the existing kitchen. NO PLANNING OBJECTIONS;
(3) It was noted that no planning decisions had been advised by Lancaster CC.
11082 Urgent Action Taken in Accordance with Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
It was noted that Mr Stefan Laws has advised that he removed some loose stones from the playground wall until he is able to make good.
25(b) Non-Parish Council Property and Functions
11083 Basic Parish Allowance
It was noted that Members are entitled to an annual payment of £25 each, in respect of the Basic Parish Allowance, and that the Chairman’s Allowance is £185. The payments will be made next month unless the Clerk receives notification in writing that any Member does not wish to receive their Allowance.
11084 Finance
(a) Councillors Bennett and Ribbons conducted the monthly check of all money received by the council and found the records to be satisfactory. It was noted that there had been the following receipt: Silverdale Children’s Playground – £92.50 (contribution towards the stepping posts).
(b) RESOLVED to authorise payment and sign cheques for the following accounts:
Mrs S. Hayward (salary & expenses) £414.95 (1086)
Mrs L.D. Challenor (salary & expenses) £1055.39 (1087)
Mr Stefan Laws (contractor – £166.25, additional work – £30 + £64) £260.25 (1088)
Mr P. Williams (toilet cleaning- £213.33 + £43.65) £256.98 (1089)
Envirocare (contractor) £189.19 (1090)
British Gas (clock) £18.06 (1091)
British Gas (toilets) £21.57 (1092)
Post Office Ltd. (PAYE for LDC) £237.96 (1093)
(c) RESOLVED to approve the draft Budget, which had been circulated to Members with the agenda, and to use funds from the reserves for the SpID.
(d) It was noted that St John’s Parochial Church Council have asked for a contribution towards the refurbishment of the Parish Room under s137. RESOLVED to request a breakdown of the costs of items listed which will be considered at the next meeting of this council.
11085 Code of Conduct
It was noted that Mrs Sarah Taylor, Chief Officer (Governance), Lancaster CC, has asked for clarification as to the Code of Conduct currently used by this council. RESOLVED that the Clerk contact Mrs Taylor for guidance and that Members discuss the Code of Conduct further at the next meeting.

11086 Arnside and Silverdale Development Plan Document (DPD) and Lancaster CC Local Development Plan (LDP)
It was noted that the DPD is not yet out for consultation. The Chairman and Councillor Bennett will indicate on a map, boundaries of the sites in the Parish that have been put forward for protection and forward this to the DPD team.
Part of the Lancaster CC LDP is now out for consultation. The nearest drop in event will be held on Tuesday 27th October 2-7pm at Carnforth Station Heritage Centre.
11087 Remembrance Sunday
It was noted that the Chairman will speak to Canon Paul Warren about the arrangements for Remembrance Sunday (8th November) and will order a wreath. RESOLVED that the Clerk ask Mr Laws to ensure that the War Memorial Garden is clean and tidy ready for Remembrance Sunday.
11088 Christmas Decorations
RESOLVED: (1) that the Clerk ask the library if they would be happy to have a tree lit by solar powered or battery lights; (2) that the Chairman ask Mr Michael Holgate for permission to put trees on the shops formerly owned by Ashtrees surgery, and for two trees to be placed on the Royal; (3) to spend up to £500 on ten or twelve Christmas trees.
It was noted that Lancashire County Council have advised that a Seasonal Decorations Licence is necessary; RESOLVED that the Clerk apply for one.
11089 Electricity Supply
It was noted that there were a number of electricity cut-outs in parts of the village recently and that there are concerns about the resilience of the supply and susceptibility to storm damage. Mr Jonny Morgan, External Communications Manager (Electricity North West), has contacted the council and offered to provide information about the system. RESOLVED that Councillor Bennett speak to Mr Morgan about this issue before possibly inviting him to a meeting and/ or the Annual Assembly.
11090 Items for Information
1. Councillor Houghton reported that a vast amount of sewage has been left on the shore – probably the contents of a septic tank, he added that a septic tank is routinely emptied into a road drain.
2. Councillor Ribbons advised that Broadband for Yealand and Silverdale is to hold a meeting on 8th October in the Gaskell Hall.
11091 Suggestions for Future Agenda Items
1. A policy for allocating s137. (All)
2. The Code of Conduct. (All)
3. New taps for the public toilets. (All)
4. Action regarding the benches. (All)
5. Funding for FOSS. (All)
6. Funding for St. John’s Parish Room. (All)
11092 Date of Next Meeting
It was noted that the date of the next meeting is Monday, 2nd November 2015. Items for the agenda to reach the Clerk before Friday, 23rd October and copies of reports to reach the Clerk before Monday, 26th October.
Sue Hayward, Deputy Clerk to the Council